Office Administrative Assistant

6 months ago


Kingston, Canada Braebury Properties Full time

Braebury is looking for an outgoing and organized individual to join our team of property management individuals for a one year contract or maybe even longer. As an Administrative Assistant you will be working in our office filing, organizing and assisting the various staff in both Residential and Commercial operations. The Administrative Assistant is required to liaise with staff, residents, and trades in a timely and detailed manner regarding work orders, repairs, and general questions to continue the professional relationship with our tenants.

Braebury is a Real Estate Management company, specializing in Office, Retail, Residential, Construction, and Storage. With our diverse array of services, we believe a strong team is a diverse team with unique talents, where team members are empowered to do what is right.

Responsibilities/Tasks
- Greet and assist visitors in a professional and courteous manner
- Answer and direct phone calls to appropriate parties
- Maintain and update property management databases and files
- Coordinate maintenance requests and work orders with vendors and maintenance staff
- Assist with accounting tasks, including purchase orders, rent collection, and service hours collection and recording
- Prepare and send out meeting minutes, tenant notices, and other documents as needed
- Perform general office duties such as filing, photocopying, and scanning

**What Braebury Offers**

At Braebury, we believe in a tradition of trust and a strong sense of values. You’ll be a part of a company that treats our employees like family, which acknowledges everyone’s unique talents, and empowers teams to do what is right. As part of our team, you will learn a wide array of skills and work alongside passionate individuals.

High school diploma or equivalent; associate's or bachelor's degree preferred

Previous experience in an administrative role, preferably in property management or real estate

Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

Excellent communication and customer service skills

Strong organizational and time management abilities

Attention to detail and accuracy in data entry and record-keeping

Ability to multitask and prioritize tasks in a fast-paced environment

Proficiency and ability to learn computer property management software

Ability to maintain confidentiality and professionalism at all times

**Job Types**: Full-time, Permanent

**Salary**: $17.50-$18.50 per hour DOE

**Job Types**: Full-time, Permanent

**Salary**: $17.50-$18.50 per hour

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift

Supplemental pay types:

- Bonus pay

COVID-19 considerations:
We provide all employees with PPE and sanitizer.

**Education**:

- Secondary School (preferred)

**Experience**:

- administrative assistant: 1 year (preferred)
- receptionist: 1 year (preferred)

Work Location: In person

**Job Types**: Full-time, Fixed term contract

Pay: $17.50-$18.50 per hour

Expected hours: 40 per week

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Kingston, ON K7K 6Y3: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- Mandarin (preferred)

Work Location: In person



  • Kingston, Canada Eagen Insurance Full time

    We are expanding and looking to add a Office Administrative Assistant to our team. **Responsibilities**: - Provide excellent customer service to patients and visitors - Schedule appointments and maintain the office calendar - Greet patients and check them in upon arrival - Assist with data entry and maintaining patient records - Handle billing and...


  • Kingston, Ontario, Canada beBee Professionals Full time $30,000 - $40,000

    In today's fast-paced business environment, beBee Professionals is seeking a highly organized and professional Office Administrator Assistant to join our team in Kingston, Canada.About the RoleThis is a fantastic opportunity for an administrative professional to work with a dynamic team, providing exceptional support and contributing to the smooth operation...

  • Office Administrator

    6 months ago


    Kingston, Canada WSP Full time

    **WSP **is currently seeking an Office Administrator to work in our Kingston, Ontario office. This is a full time, permanent position. Reporting to the Senior Manager, the Office Administrator will support the project managers, engineers, and technicians in the office on a daily basis. **RESPONSIBILITIES - Reception duties which includes answering phone...


  • Kingston, Canada Queen's University Full time

    Administrative Assistant, Office of the Dean About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration,...


  • Kingston, Canada Queen's University Full time

    Administrative Assistant About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering &...

  • Office Administrator

    6 months ago


    Kingston, Canada Parsons Investments Limited Full time

    **Office Administrator** **Parsons Investments Limited** **778 Main Street, Kingston** **About Us**: Based out of Kingston, Nova Scotia, Parsons Investments has been providing quality retail, industrial, commercial, and residential space since 1962 to tenants ranging from international corporations to mom-and-pop shops. We pride ourselves on treating all...


  • Kingston, Canada Queen's University Full time

    **About Queen's University** Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics &...


  • Kingston, Canada Northfleet Group Inc. Full time

    **Job Opportunity: Administrative Assistant** Join the dynamic team at Northfleet Group Inc., a leading concrete contractor dedicated to delivering unparalleled services. As our full-time Administrative Assistant based in Kingston, ON, you will play a pivotal role in ensuring smooth operations and fostering a positive work...

  • Administration Officer

    6 months ago


    Kingston, Canada Seven Oakes Motel Full time

    Education: Secondary (high) school graduation certificate - Experience: 7 months to less than 1 year **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...

  • Office Administrator

    6 months ago


    Kingston, Canada TEAM Group Full time

    **About Us** TEAM Group was founded in 1982, with headquarters in Markham, Ontario. We offer industrial cleaning, facility maintenance, and shutdown services to thousands of clients throughout North America and Asia. Some of the industries we service include automotive, manufacturing and healthcare. We take on dirty jobs and commit to working with our...


  • Kingston, Canada Kaymar Rehabilitation Full time

    Kaymar Rehabilitation (Kaymar) is a trusted, professional rehabilitative service provider that provides Occupational Therapy, Physiotherapy, Speech-Language Pathology, Nutrition, and Social Work services to patients of Home and Community Care Support Services (HCCSS). Kaymar has been a contracted provider of HCCSS (formerly SE LHIN) in Kingston and the...

  • Office Assistant

    6 months ago


    Kingston, Canada Wieser Electric Ltd. Full time

    Are you able to demonstrate an extraordinary level of attention to detail' Do you catch spelling errors (when it counts)' Do you have the drive to see projects, big or small, through to completion' Do you have the ability to get to our shop, located on Holmes Road in Inverary (South Frontenac) before 8 am Monday through Friday' Are you excited about all...

  • Office Assistant

    6 months ago


    Kingston, Canada Wieser Electric Ltd. Full time

    Are you able to demonstrate an extraordinary level of attention to detail' Do you catch spelling errors (when it counts)' Do you have the drive to see projects, big or small, through to completion' Do you have the ability to get to our shop, located on Holmes Road in Inverary (South Frontenac) before 8 am Monday through Friday' Are you excited about all...


  • Kingston, Canada Polson Park FMC Full time

    **Polson Park Free Methodist Church Office Administrator Job Description** We are looking for an individual to partner with our Polson Park Family, a church that loves, and work with our Pastor in day to day functions of our Church Office. This individual must be innovative, a self-starter, able to work independently, confident, dependable, have good...

  • Office Administrator

    6 months ago


    Kingston, Canada Epsilon Industries Full time

    Join Epsilon Industries Inc and Shape the Future of Mechanical and Electrical Systems. Are you a skilled Office Administrator looking for a temporary opportunity? Look no further! Epsilon Industries Inc is the industry leader in designing and manufacturing highly customized packaged mechanical and electrical systems. We take pride in our commitment to...


  • Kingston, Canada Robert Designs Full time

    **About us** Robert Designs is a small business in Kingston, ON. We are professional and customer-centric. Our work environment includes: - Start-up office setting - Growth opportunities - Relaxed atmosphere - On-the-job training - periodic client site visitations to assist with designs/builds As a new interior Design firm located in the west end of...


  • Kingston, Canada Queen's University Full time

    Administrative Assistant About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering &...


  • Kingston, Canada E.S. Fox Limited Full time

    **ABOUT US**: Established in 1934 as a small plumbing and heating company, E.S. Fox Limited today is recognized as a pre-eminent Canadian multi-trade Industrial, Commercial, Institutional and Nuclear constructor and fabricator. E.S. Fox Limited works in the industries of oil and gas, petrochemical, mining, pulp and paper, steel, automotive, pharmaceutical,...


  • Kingston, Canada E.S. Fox Limited Full time

    **ABOUT US**: Established in 1934 as a small plumbing and heating company, E.S. Fox Limited today is recognized as a pre-eminent Canadian multi-trade Industrial, Commercial, Institutional and Nuclear constructor and fabricator. E.S. Fox Limited works in the industries of oil and gas, petrochemical, mining, pulp and paper, steel, automotive, pharmaceutical,...

  • Office Administrator

    3 months ago


    Kingston, Canada Cambium Inc. Full time

    **Job Description**: **STATUS**: Full-time, Permanent **LOCATION**:Kingston, ON. This is an in-person position. Remote work is not permitted. **APPLY BY**:September 19, 2024 **SALARY RANGE**:$26-28/hour **WHY WORK WITH CAMBIUM?** You want to be a part of a successful, dynamic and fast-growing consulting and engineering company built on quality people doing...