Office Administrator

5 months ago

Kingston, Canada WSP Full time

**WSP **is currently seeking an Office Administrator to work in our Kingston, Ontario office. This is a full time, permanent position. Reporting to the Senior Manager, the Office Administrator will support the project managers, engineers, and technicians in the office on a daily basis.

**RESPONSIBILITIES
- Reception duties which includes answering phone calls, greeting visitors, handling incoming and outgoing mail, couriers, etc.;
- General office administration and office management duties including ordering supplies, ensuring supplies are stocked, etc,
- Willing to be a member of the Health and Safety Committee. Ensure the H&S board is up to date, help with office inspections, ensure First Aiders and Fire Wardens are on site. Maintain Emergency Contact List, other tasks as assigned by the committee.
- Maintain Specifications software and database and edit specs as required by office staff.
- Help with travel reservations as required
- Type, format, and prepare documents including proposals, reports, contracts and letters;
- Review and incorporate revisions to documents as necessary;
- Perform research for proposals and reports;
- Assist in the administration of contract-based documentation such as addenda, bids requests, certificates for payment, change orders, and certificates of substantial performance;
- Prepare project documentation (e.g. project opening forms, budget updates, etc.) and liaise with Project Managers and Accounting departments, as appropriate to facilitate project start-up and revisions;
- Using our project management opportunity tracking system to open projects and input opportunities
- Occasionally attend & prepare minutes for meetings;
- Ensure regular (annual, quarterly, etc.) updates to core documentation (e.g. Curriculum Vitae), track and manage team documentation (e.g. protocols, digital resources) are undertaken efficiently to assist in productivity and office performance;
- Provide administrative support to other project teams and business units as required;
- Maintain & catalogue technical library materials;
- Other duties as assigned.**QUALIFICATIONS
- College degree in Administration, or equivalent training or experience is required;
- College or university degree in an environmental field is as asset;
- 3 to 5 years relevant experience as an Administrative Assistant in a medium sized company to a relatively large company (500 employees or more);
- Competencies Adobe Acrobat will be considered an asset;
- Attention to detail is critical;
- Ability to adapt to changing prioritize and needs;
- Strong time management skills and ability to follow-through to completion;
- Ability to work in a team environment;
- Excellent verbal and written communication skills.

  • Administrative Officer

    4 weeks ago

    Kingston, Ontario, Canada Boston Pizza Kingston East Full time

    Job Title: Administrative OfficerWe are seeking an experienced Administrative Officer to join our team at Boston Pizza Kingston East. As an Administrative Officer, you will be responsible for providing administrative support to our management team and ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to the...

  • Administrative Officer

    4 weeks ago

    Kingston, Ontario, Canada Boston Pizza Kingston East Full time

    Job Title: Administrative OfficerWe are seeking an experienced Administrative Officer to join our team at Boston Pizza Kingston East. As an Administrative Officer, you will be responsible for providing administrative support to our management team and ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to the...

  • Administrative Officer

    1 month ago

    Kingston, Ontario, Canada Ontario inc. Full time

    Job Title: Administrative OfficerWe are seeking an experienced Administrative Officer to join our team at Ontario inc. The successful candidate will be responsible for providing administrative support to our staff and management team.Job Summary:The Administrative Officer will be responsible for a variety of administrative tasks, including:Providing...

  • Administrative Officer

    1 month ago

    Kingston, Ontario, Canada Ontario inc. Full time

    Job Title: Administrative OfficerWe are seeking an experienced Administrative Officer to join our team at Ontario inc. The successful candidate will be responsible for providing administrative support to our staff and management team.Job Summary:The Administrative Officer will be responsible for a variety of administrative tasks, including:Providing...

  • Administrative Officer

    4 weeks ago

    Kingston, Ontario, Canada Boston Pizza Kingston East Full time

    Job Title: Administrative OfficerWe are seeking an experienced Administrative Officer to join our team at Boston Pizza Kingston East. As an Administrative Officer, you will be responsible for providing administrative support to our management team and ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to the...

  • Administrative Officer

    4 weeks ago

    Kingston, Ontario, Canada Boston Pizza Kingston East Full time

    Job Title: Administrative OfficerWe are seeking an experienced Administrative Officer to join our team at Boston Pizza Kingston East. As an Administrative Officer, you will be responsible for providing administrative support to our management team and ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to the...

  • Administrative Officer

    3 weeks ago

    Kingston, Ontario, Canada Boston Pizza Kingston East Full time

    Job Title: Administrative OfficerWe are seeking an experienced Administrative Officer to join our team at Boston Pizza Kingston East. As an Administrative Officer, you will be responsible for providing administrative support to our management team and ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to the...

  • Administrative Officer

    3 weeks ago

    Kingston, Ontario, Canada Boston Pizza Kingston East Full time

    Job Title: Administrative OfficerWe are seeking an experienced Administrative Officer to join our team at Boston Pizza Kingston East. As an Administrative Officer, you will be responsible for providing administrative support to our management team and ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to the...

  • Administrative Officer

    4 weeks ago

    Kingston, Ontario, Canada Boston Pizza Kingston East Full time

    Job Title: Administrative OfficerWe are seeking an experienced Administrative Officer to join our team at Boston Pizza Kingston East. As an Administrative Officer, you will be responsible for providing administrative support to our management team and ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to the...

  • Administrative Officer

    4 weeks ago

    Kingston, Ontario, Canada Boston Pizza Kingston East Full time

    Job Title: Administrative OfficerWe are seeking an experienced Administrative Officer to join our team at Boston Pizza Kingston East. As an Administrative Officer, you will be responsible for providing administrative support to our management team and ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to the...

  • Administrative Officer

    4 weeks ago

    Kingston, Ontario, Canada Boston Pizza Kingston East Full time

    Job Title: Administrative OfficerWe are seeking an experienced Administrative Officer to join our team at Boston Pizza Kingston East. As an Administrative Officer, you will be responsible for providing administrative support to our management team and ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to the...

  • Administrative Officer

    4 weeks ago

    Kingston, Ontario, Canada Boston Pizza Kingston East Full time

    Job Title: Administrative OfficerWe are seeking an experienced Administrative Officer to join our team at Boston Pizza Kingston East. As an Administrative Officer, you will be responsible for providing administrative support to our management team and ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to the...

  • Administrative Officer

    3 weeks ago

    Kingston, Ontario, Canada Boston Pizza Kingston East Full time

    Job Title: Administrative OfficerWe are seeking an experienced Administrative Officer to join our team at Boston Pizza Kingston East. The successful candidate will be responsible for providing administrative support to our management team and ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to the management...

  • Administrative Officer

    3 weeks ago

    Kingston, Ontario, Canada Boston Pizza Kingston East Full time

    Job Title: Administrative Officer - Office CoordinatorWe are seeking an experienced Administrative Officer - Office Coordinator to join our team at Boston Pizza Kingston East. As an Administrative Officer - Office Coordinator, you will be responsible for providing administrative support to our management team and ensuring the smooth operation of our...

  • Administrative Officer

    2 months ago

    Kingston, Ontario, Canada 2692112 Ontario inc. Full time

    Job Title: Administrative OfficerWe are seeking an experienced Administrative Officer to join our team at 2692112 Ontario inc. The successful candidate will be responsible for providing administrative support to our staff and management team.Key Responsibilities:Provide administrative support to staff and management teamCoordinate and plan office services...

  • Administrative Officer

    2 months ago

    Kingston, Ontario, Canada 2692112 Ontario inc. Full time

    Job Title: Administrative OfficerWe are seeking an experienced Administrative Officer to join our team at 2692112 Ontario inc. The successful candidate will be responsible for providing administrative support to our staff and management team.Key Responsibilities:Provide administrative support to staff and management teamCoordinate and plan office services...

  • Administrative Officer

    2 weeks ago

    Kingston, Ontario, Canada Boston Pizza Kingston East Full time

    Job Title: Administrative Officer - Office ManagementBoston Pizza Kingston East is seeking an experienced Administrative Officer to join our team. As an Administrative Officer, you will be responsible for managing the day-to-day operations of our office, ensuring that all administrative tasks are completed efficiently and effectively.Key...

  • Administrative Officer

    3 weeks ago

    Kingston, Ontario, Canada Boston Pizza Kingston East Full time

    Job Title: Administrative Officer - Office ManagementWe are seeking an experienced Administrative Officer to join our team at Boston Pizza Kingston East. The successful candidate will be responsible for managing the day-to-day operations of the office, ensuring that all administrative tasks are completed efficiently and effectively.Key...

  • Office Administrator

    5 months ago

    Kingston, Canada The Krishan Nathan Group Full time

    We are looking for a full-time Office Administrator to join our award-winning Real Estate Team! The Office Administrator is responsible for collaborating with all parties of a transaction. As a key member of our team, the Office Administrator must be committed to providing the highest standard of customer service, attention to detail, and care to our...

  • Office Administrator

    5 months ago

    Kingston, Canada TEAM Group Full time

    **About Us** TEAM Group was founded in 1982, with headquarters in Markham, Ontario. We offer industrial cleaning, facility maintenance, and shutdown services to thousands of clients throughout North America and Asia. Some of the industries we service include automotive, manufacturing and healthcare. We take on dirty jobs and commit to working with our...