Administrative Assistant

4 months ago

Kingston, Canada Northfleet Group Inc. Full time

**Job Opportunity: Administrative Assistant**

Join the dynamic team at Northfleet Group Inc., a leading concrete contractor dedicated to delivering unparalleled services. As our full-time Administrative Assistant based in Kingston, ON, you will play a pivotal role in ensuring smooth operations and fostering a positive work environment.

**Responsibilities**:
1. Welcome and assist visitors with a warm and professional demeanour.

2. Manage office supplies and inventory, ensuring seamless availability.

3. Coordinate office cleanliness and orderliness.

4. Support project organization and document management.

5. Assist in scheduling and coordinating management calendars.

6. Handle correspondence and maintain communication channels.

7. Facilitate travel arrangements and logistics.

8. Maintain filing systems and assist with data entry.

9. Prepare reports and documentation as required.

10. Provide administrative support across departments.

11. Assist with event coordination and office celebrations.

12. Liaise with vendors and service providers.

13. Perform basic accounting tasks such as expense reporting and purchase orders.

14. Support meeting logistics and record minutes.

15. Take direction from Dan Obress and assist in all tasks as directed by direct manager.

**Qualifications**:
1. Minimum 1 year of administrative experience, construction industry knowledge preferred.

2. Proficiency in office management systems and equipment.

3. Advanced PC skills, including Microsoft Office Suite.

4. Strong organizational and multitasking abilities.

5. Excellent communication and interpersonal skills.

6. Ability to work independently and collaboratively.

7. Detail-oriented with problem-solving skills.

8. Prioritize tasks effectively and manage time efficiently.

**Benefits**:

- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

Ability to Relocate:

- Kingston, ON K7L 4V3: Relocate before starting work (required)

Work Location: In person

  • Administrative Assistant

    5 months ago

    Kingston, Canada Queen's University Full time

    Administrative Assistant About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering &...

  • Administrative Assistant

    5 months ago

    Kingston, Canada Queen's University Full time

    **About Queen's University** Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics &...

  • Administrative Assistant

    5 months ago

    Kingston, Canada Queen's University Full time

    Administrative Assistant About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering &...

  • Administrative Assistant

    2 months ago

    Kingston, Canada Queen's University Full time

    **About Queen's University** Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics &...

  • Administrative Assistant

    4 months ago

    Kingston, Canada Kaymar Rehabilitation Full time

    Kaymar Rehabilitation (Kaymar) is a trusted, professional rehabilitative service provider that provides Occupational Therapy, Physiotherapy, Speech-Language Pathology, Nutrition, and Social Work services to patients of Home and Community Care Support Services (HCCSS). Kaymar has been a contracted provider of HCCSS (formerly SE LHIN) in Kingston and the...

  • Administrative Assistant

    5 months ago

    Kingston, Canada Queen's University Full time

    **About Queen's University** Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics &...

  • Administrative Assistant

    5 months ago

    Kingston, Canada Robert Designs Full time

    **About us** Robert Designs is a small business in Kingston, ON. We are professional and customer-centric. Our work environment includes: - Start-up office setting - Growth opportunities - Relaxed atmosphere - On-the-job training - periodic client site visitations to assist with designs/builds As a new interior Design firm located in the west end of...

  • Administrative Assistant

    4 months ago

    Kingston, Canada E.S. Fox Limited Full time

    **ABOUT US**: Established in 1934 as a small plumbing and heating company, E.S. Fox Limited today is recognized as a pre-eminent Canadian multi-trade Industrial, Commercial, Institutional and Nuclear constructor and fabricator. E.S. Fox Limited works in the industries of oil and gas, petrochemical, mining, pulp and paper, steel, automotive, pharmaceutical,...

  • Administrative Assistant

    5 months ago

    Kingston, Canada E.S. Fox Limited Full time

    **ABOUT US**: Established in 1934 as a small plumbing and heating company, E.S. Fox Limited today is recognized as a pre-eminent Canadian multi-trade Industrial, Commercial, Institutional and Nuclear constructor and fabricator. E.S. Fox Limited works in the industries of oil and gas, petrochemical, mining, pulp and paper, steel, automotive, pharmaceutical,...

  • Administrative Assistant

    5 months ago

    Kingston, Canada Queen's University Full time

    Administrative Assistant About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering &...

  • Administrative Assistant

    5 months ago

    Kingston, Canada Queen's University Full time

    Administrative Assistant About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering &...

  • Administrative Assistant

    5 months ago

    Kingston, Canada Queen's University Full time

    Administrative Assistant About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering &...

  • Administrative Assistant

    5 months ago

    Kingston, Canada Queen's University Full time

    Administrative Assistant About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering &...

  • Administrative Assistant

    4 weeks ago

    Kingston, Ontario, Canada The Royal Mental Health Centre Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at The Royal Mental Health Centre. As an Administrative Assistant, you will provide administrative and secretarial support to outpatient clinicians, ensuring the smooth operation of our programs.Key ResponsibilitiesProvide administrative and secretarial...

  • Administrative Assistant

    4 weeks ago

    Kingston, Ontario, Canada The Royal Mental Health Centre Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at The Royal Mental Health Centre. As an Administrative Assistant, you will provide administrative and secretarial support to outpatient clinicians, ensuring the smooth operation of our programs.Key ResponsibilitiesProvide administrative and secretarial...

  • Administrative Assistant to The Associate

    5 months ago

    Kingston, Canada Queen's University Full time

    Administrative Assistant to the Associate Vice-Principal (Finance and Administration) About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized...

  • Administrative Assistant to The Associate

    1 month ago

    Kingston, Canada Queen's University Full time

    Administrative Assistant to the Associate Vice-Principal (Finance and Administration) About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized...

  • Administrative Assistant to The Associate

    5 months ago

    Kingston, Canada Queen's University Full time

    About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation,...

  • Administrative Assistant

    5 months ago

    Kingston, Canada Queen's University Full time

    About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation,...

  • Administrative Assistant

    5 months ago

    Kingston, Canada Queen's University Full time

    About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation,...