Special Events Coordinator

8 months ago

St John's, Canada Opera on the Avalon Full time

**About Opera on the Avalon**:
Opera on the Avalon is a dynamic and innovative arts organization based in St John's, Newfoundland, known for its breathtaking landscapes and rich cultural heritage. We are dedicated to the celebration of the performing arts, with a particular focus on opera and musical theatre and its power to captivate, inspire, and unite people from all walks of life.

**About us**

**About Opera on the Avalon**:
Opera on the Avalon is a dynamic and innovative arts organization based in St John's, Newfoundland, known for its breathtaking landscapes and rich cultural heritage. We are dedicated to the celebration of the performing arts, with a particular focus on opera and musical theatre and its power to captivate, inspire, and unite people from all walks of life.

**Our Mission**:
At Opera on the Avalon, our mission is to enrich the cultural tapestry of our community and beyond by presenting world-class opera and theatre. We believe in the transformative power of the arts and are committed to making culture accessible to all, nurturing talent, and fostering a vibrant and inclusive arts scene.

**What Sets Us Apart**:

- **Artistic Excellence**: Opera on the Avalon is synonymous with artistic excellence. We bring together renowned performers, directors, and musicians to create unforgettable productions that push the boundaries of creativity and storytelling.
- **Community Engagement**: We are deeply rooted in the local community, and we take pride in our role as a cultural catalyst. Through educational programs, outreach initiatives, and community partnerships, we aim to inspire a love for the arts in people of all ages.
- **Innovation**: While honoring the grand traditions of opera and music theatre, we embrace innovation and modernity. We constantly explore new ways to engage our audience, whether it's through groundbreaking productions, technology-enhanced experiences, or unique collaborations.
- **Diversity and Inclusion**: We believe that the arts should be accessible to everyone. Opera on the Avalon is committed to fostering an inclusive environment that welcomes individuals from diverse backgrounds and perspectives.

**About Opera on the Avalon**:
Opera on the Avalon is a renowned arts organization dedicated to bringing world-class cultural experiences to the East Coast and beyond. With a rich history of producing exceptional performances and events, we are committed to celebrating the arts and fostering community engagement through music, theater and film.

Opera on the Avalon is seeking a highly motivated and creative Special Events Coordinator to join our team for the exciting "Year of the Arts." This year-long initiative aims to showcase and celebrate various forms of art, including opera, music, theater, visual arts, and more. As a Special Events Coordinator, you will play a pivotal role in planning, organizing, and executing a series of memorable projects throughout the year.

**Key Responsibilities**:

- **Event Planning and Execution**: Collaborate with the artistic and administrative teams to plan and execute a diverse range of special events and initiatives, including concerts, exhibitions, workshops, digital projects and fundraisers.
- **Venue Selection**: Identify suitable venues for each event, negotiate contracts, and ensure all logistics are in place.
- **Budget Management**: Develop and manage event and project budgets, ensuring cost-effectiveness and adherence to financial guidelines.
- **Vendor and Partner Coordination**: Liaise with vendors, contractors, partners and service providers to secure necessary resources.
- **Marketing and Promotion**: Work closely with the marketing team to create promotional materials, including flyers, social media content, and press releases, to maximize event attendance and awareness.
- **Guest Relations**: Oversee guest lists, invitations, and RSVPs. Ensure a seamless guest experience, including registration, seating, and hospitality.
- **On-Site Management**: Be present at events to oversee all aspects of execution, troubleshoot any issues, and ensure the event runs smoothly.
- **Post-Event Evaluation**: Conduct post-event evaluations to assess the success of each event, gather feedback, and make improvements for future events.
- **Collaboration**: Collaborate with artists, performers, sponsors, and community partners to ensure a cohesive and successful Year of the Arts program.

**Qualifications**:

- Bachelor's degree in Business Administration, Arts Administration, Hospitality, or a related field (or equivalent experience).
- Proven experience in event and project planning and coordination.
- Excellent organizational and project management skills.
- Strong communication and interpersonal skills.
- Ability to work independently and as part of a team.
- Creativity and an eye for detail.
- Proficiency in Adobe, Canva, and Microsoft Office Suite.

**Benefits**:

- Competitive salary
- Health and retirement benefits
- Opportunities fo

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