Facility Coordinator

4 weeks ago

Toronto, Canada Board Of Governors of Exhibition Place Full time

**About Us**:
Exhibition Place is Canada’s largest entertainment venue, attracting over 5.5 million visitors a year. The 192-acre site is an integral component of Toronto and Ontario’s economy, particularly with respect to conventions, sport, festivals, recreation, culture and tourism. Located at Exhibition Place is the award-winning Enercare Centre, Canada’s largest exhibition and convention centre which is now LEED Platinum certified, and Beanfield Centre conference venue which is LEED Silver certified. Since 2004, Exhibition Place has undertaken an environmental stewardship initiative, entitled GREENSmart; which includes the promotion of sustainable development, environmental initiatives and leading edge green technologies and practices across the site. Our environmental initiatives have resulted in award winning recognition across North America, such as the Platinum Waste Minimization Award from the Recycling Council of Canada and have established Exhibition Place as a world leader in energy-efficient technologies.

We offer a competitive salary, performance incentives, and a comprehensive rewards package. Enjoy OMERS participation - a defined benefit pension plan, employer-paid health & dental, extended healthcare, and professional development.

**This is a 9-month contract.**

**What can I expect to do in this role?**

Reporting to the Facility Services Manager, the Facility Coordinator supervises all activities and oversee all coordination related to Housekeeping, Labour, and contracted services for events, tenants.
- Plan, coordinate, and supervise housekeeping and labour services for maintenance, events and tenants.
- Develop estimates for housekeeping and labour services for events, tenants and internal projects.
- Provide coaching to employees and ensure management expectations are met
- Coordinate and monitor inspection program to verify rental and grounds maintenance equipment are maintained in proper working order and inspections are conducted.
- Verify and report employee timesheets for payroll department.
- Provide feedback for continuous improvement projects that optimizes housekeeping and labour processes.
- Adhere to systems to help with time and motion analysis for labour activities.
- Engage staff in safety awareness program document in facility services safety tracking matrix.
- Report profit margins to manager for the assigned events.
- Ensure all work orders are being completed and documented with the use of the event booking management system (EBMS).
- Complete building/site audit prior to occupancy for events, and report/prioritize repairs and follow-up as required.
- Participate in production and client meetings for assigned events, providing specialized technical information as needed.
- Assist in the administration and enforcement of Health & Safety for the department, including the _Occupational Health & Safety Act._
- Carry out the implementation of facility management guidelines and operating procedures.
- Engage in Facility Service programs such as training, AODA, propane management, LEED policies and procedures, housekeeping master schedule, waste management, GBAC compliance and the administration and enforcement of the collective agreement.
- Participate in the procurement procedure and supervise/schedule contractors such as soft landscaping, pest control, waste and recyclable removal, monitoring budgets and verifying work completion.
- Ensure work is conducted in a manner that supports City compliance with the Accessibility of Ontarians with Disabilities Act (AODA), Workplace Hazardous Materials Information System (WHMIS), Ontario Building Code, Technical Standards and Safety Authority (TSSA), and the Occupational Health and Safety Act (OHSA), etc.
- Ensures compliance with and a thorough understanding of the Collective Agreements; and corporate and divisional policies, procedures and guidelines, and the City by-laws.
- Perform other duties as assigned.

**How do I qualify?**
- Post-secondary education in a discipline pertinent to the job function or an equivalent combination of education and experience.
- At least three years’ experience in event or facility coordination
- Experience in supervising staff in a unionized environment dealing with large-scale events.
- Possess a valid full G Class Ontario driver’s license in good standing.
- Experience utilizing software packages (word processing, spreadsheets, electronic mail, purchasing, work order management, Momentus, RPGS, ADP).
- Good interpersonal skills with the ability to communicate effectively both verbally and written at all organizational levels.
- Proven customer service skills.
- A team building mentality with a focus on service
- Ability to work days, evenings, occasional overnights, weekends (including holidays), as required to support operational requirements.

**Application Process**:
**Diversity, Equity, and Inclusion**:
Exhibition Place is committed to fostering an inclusive, accessible environ

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