Facilities Operations Coordinator

6 months ago


Toronto, Canada Foresters Financial Services, Inc. Full time

Career Opportunity

Role Title

Facilities Operations Coordinator

Purpose of role

Reporting to the Facilities Manager, the Coordinator is responsible for a variety of operational facilities tasks including space management and utilization, event coordination, communication with vendors and supporting various facilities projects.

**Job Description**:
Key Responsibilities
- Maintain seating plans by utilizing space management software ensuring accuracy and up-to-date plans
- Work closely with Facilities Operator and IT teams to complete furniture configurations and set-up for special events
- Coordinate with the Facilities Operator on the execution of daily tasks and project deliverables
- Address facilities issues and requests received from Facilities Services Coordinator
- Provide comprehensive daily summaries on facility related issues
- Manage conference center usage for Foresters events (i.e. team meetings, town halls)
- Manage keys for office spaces and desk furniture
- Work with the Facilities Operator to coordinate daily tasks regarding signage installation, name plate updates/install and key management, and repairs.
- Communicate with regular service contractors regarding contracted services and supplies
- Source out furniture and workstations to complete installations and reconfigurations with both new and existing furniture.
- Assist with Project Management and execution
- Engage with project-based vendors regarding the execution of installation and building out as per scope of projects
- Work with external vendor to complete projects and daily service requirements
- Back up to the Facilities Services Coordinator role

Key Qualifications
- Undergraduate degree or college certification in Facilities Management or a related field
- Five or more years of experience in a Facilities and/or property management capacity is preferred
- Proficiency in MS Office 365 (Word, PowerPoint, Advanced Excel)
- Demonstrated strong organizational skills and ability to manage multiple shifting priorities with accuracy, efficiency and in a timely manner.
- Excellent problem-solving skills with a focus on attention to detail.
- Ability to communicate effectively with employees, vendors and building management team.
- Interpersonal skills to work cooperatively with all departments within the organization.
- Must be comfortable working with a variety of employees ranging from employee to senior executive level.
- Positive attitude and team-player
- Ability to work in a fast-paced and dynamic environment and be adaptable to changing demands.
- General knowledge of workstation components and commercial-grade furniture installation
- Capable of working independently and in a team environment
- Must be able to comfortably lift and maneuver over 50lbs

LI-Hybrid

Equal Opportunity Employment and Inclusion
- _at Foresters Financial, we are committed to sustaining an equal opportunity environment for all job applicants. We embrace Inclusion, Diversity and Equity (IDE) as a core strategic objective for building strong, innovative teams in which all our employees can show up wholly and authentically as themselves._
- _
- in advance of your appointment._



  • Toronto, Canada Canadian Cancer Society Full time

    **Job Title**:Facilities and Operations Coordinator **Work Model**: In-Person **Salary Band**: 3 ($50,000 - $68,000/year CAD) **WHY JOIN THE CANADIAN CANCER SOCIETY (CCS)?** The Canadian Cancer Society works tirelessly to save and improve lives. We fund the brightest minds in cancer research. We provide a compassionate support system for all those...


  • Toronto, Canada Toronto Blue Jays Full time

    **Overview**: The Coordinator, Facility Operations, is the cornerstone for operational efficiency and seamless facility management. In this pivotal role, you will oversee and assist with the day-to-day functions of our facilities, ensuring they operate smoothly and effectively. From coordinating maintenance schedules, managing vendor relationships, to...


  • Toronto, Ontario, Canada TORONTO HYDRO Full time

    Job OverviewWe are seeking a highly skilled Facilities Operations Coordinator to join our team at Toronto Hydro. As a key member of our facilities management team, you will play a vital role in ensuring the smooth operation of our properties.


  • Toronto, Ontario, Canada University of Toronto Full time

    About the University of TorontoThe University of Toronto is a global leader in research and education, attracting students and faculty from around the world. Our Faculty of Kinesiology and Physical Education is recognized for its excellence in developing and advancing knowledge about physical activity and health.Job SummaryWe are seeking an experienced...


  • Toronto, Ontario, Canada TORONTO HYDRO Full time

    Reporting to the Manager, Facilities, the Facilities Coordinator is responsible for the coordination of day-to-day activities to support various programs within Facilities. The Facilities Coordinator will be responsible for allocating and assigning work requests, coordinating program requirements, contractor management, and contract administration...

  • Facilities Coordinator

    5 months ago


    Toronto, Canada Workplace One Full time

    **About The Company**: Workplace One is a shared workspace provider that creates and operates fully serviced, boutique office spaces for professionally minded people and their teams. High-end design details and personalized service are what set us apart. We are an independent, Toronto-owned and operated company, and with our service-based hospitality as the...

  • Facilities Coordinator

    2 months ago


    Toronto, Canada Toronto Hydro Full time

    Reporting to the Manager, Facilities, the Facilities Coordinator is responsible for the coordination of day-to-day activities to support various programs within Facilities. The Facilities Coordinator will be responsible for allocating and assigning work requests, coordinating program requirements, contractor management, and contract administration...

  • Facility Coordinator

    2 weeks ago


    Toronto, Canada US AMR-Jones Lang LaSalle Americas, Inc. Full time

    **What this job involves** **-** Provide general overall FM services including continuous monitoring of facility. Work with property managers to handle routine property management operations, including procurement of property supplies and services, escorting vendors, perform vehicle and equipment logistics, assisting with other general duties as...


  • Toronto, Ontario, Canada CIS Ontario Full time

    About the RoleWe are seeking a highly organized and detail-oriented Facilities Coordinator for Event Management and Facilities Operations to join our team at University of Toronto Schools (UTS). The successful candidate will play a critical role in supporting the school's events and facilities needs, ensuring seamless execution and exceptional customer...

  • Facilities Coordinator

    2 months ago


    Toronto, Canada TORONTO HYDRO Full time

    Reporting to the Manager, Facilities, the Facilities Coordinator is responsible for the coordination of day-to-day activities to support various programs within Facilities. The Facilities Coordinator will be responsible for allocating and assigning work requests, coordinating program requirements, contractor management, and contract administration...

  • Facilities Coordinator

    2 months ago


    Toronto, Canada Toronto Hydro Full time

    Reporting to the Manager, Facilities, the Facilities Coordinator is responsible for the coordination of day-to-day activities to support various programs within Facilities.  The Facilities Coordinator will be responsible for allocating and assigning work requests, coordinating program requirements, contractor management, and contract administration...

  • Facility Coordinator

    1 month ago


    Toronto, Canada JLL Full time

    JLL supports the Whole You, personally and professionally. What this job involves - Provide general overall FM services including continuous monitoring of facility. Work with property managers to handle routine property management operations, including procurement of property supplies and services, escorting vendors, perform vehicle and equipment logistics,...

  • Facility Coordinator

    5 months ago


    Toronto, Canada Sherbourne Health Full time

    **internal/external posting** job title: Facility Coordinator job ID #: FFS FC 24-0626 department: Facilities and Food Services reports to: Supervisor, Building Operator salary range: (MS3) $28.32 - $35.10 per hour status: Full-Time, Permanent hours: 37.5 hours per week vacancy: 1 **Who we are**: Sherbourne is a leading provider of quality health...


  • Toronto, Canada CBRE Full time

    **Facilities Coordinator** **Job ID** - 192986**Posted** - 11-Nov-2024**Service line** - GWS Segment**Role type** - Full-time**Areas of Interest** Building Management, Facilities Management, Property Management **Location(s)** Toronto - Ontario - Canada **About the Role**: As a CBRE Facilities Coordinator, you will work with clients, vendors, and...

  • Facility Coordinator

    3 months ago


    Toronto, Canada Exhibition Place Full time

    **Job Type**: Permanent **Hours of work**: 35 hours/Week **Salary Range**: $73,055.00 to $92,323.00 Annually **Posting Date**: August 21, 2024 **Closing Date**: September 4, 2024 **About Us**: Exhibition Place is Canada’s largest entertainment venue, attracting over 5.5 million visitors a year. The 192-acre site is an integral component of Toronto and...

  • Facilities Coordinator

    2 months ago


    Toronto, Canada Canadian Film Centre Full time

    Date: October 7, 2024 **Job Title: Facilities Coordinator** Type: Permanent Start Date: ASAP Reports to: Director, Programs Administration and Facilities Compensation: $45,000 - $55,000 Hours of Work: Monday through Thursday (34 hours per week with flexible start times) Application Deadline: October 30, 2024 Location: Onsite at the Canadian Film...


  • Toronto, Ontario, Canada CPA Ontaro Full time

    About the RoleWe are seeking a highly organized and detail-oriented Facilities Coordinator to join our team at CPA Ontario. As a key member of our facilities team, you will be responsible for ensuring the smooth operation of our loading dock and maintaining accurate records of incoming and outgoing shipments.Key ResponsibilitiesAccept and document packages...

  • Facilities Coordinator

    6 months ago


    Toronto, Canada Saks Fifth Avenue Full time

    What This Position is All About The Facilities Maintenance Associate for a large retail and office facility with numerous retrofits, upgrades and additions. Position reports to the Facility Maintenance Building Manager. Duties will include, troubleshooting, minor repairs, preventative maintenance, and regular inspections assisting with the smooth...

  • Facility Coordinator

    3 months ago


    Toronto, Canada Board Of Governors of Exhibition Place Full time

    **About Us**: Exhibition Place is Canada’s largest entertainment venue, attracting over 5.5 million visitors a year. The 192-acre site is an integral component of Toronto and Ontario’s economy, particularly with respect to conventions, sport, festivals, recreation, culture and tourism. Located at Exhibition Place is the award-winning Enercare Centre,...

  • Facilities Coordinator

    5 months ago


    Toronto, Canada JLL Full time

    JLL supports the Whole You, personally and professionally. **Responsibilities**: **Mail**: Sort and collate mail Dispose of junk mail Sort mail, such as returned letters, adjustments, bills, orders, and payments Resolve issues with incorrect, returned mail Arrange for pickup of outgoing mail Stamp mail with postage meters Fold letters, circulars or other...