Facilities Coordinator
7 months ago
**About The Company**:
Workplace One is a shared workspace provider that creates and operates fully serviced, boutique office spaces for professionally minded people and their teams. High-end design details and personalized service are what set us apart. We are an independent, Toronto-owned and operated company, and with our service-based hospitality as the cornerstone of our business, our members and guests are fully supported everyday to make business run smoothly. Our team consists of a passionate group of leasing, operational, and customer service professionals that act as an extension of our client’s team and an integral concierge service for each member and guest across the locations in our exclusive Downton Toronto portfolio.
**About the Role**:
Workplace On is seeking to hire a facilities coordinator to join our team. This role is responsible for assisting in the overall operational efficiency of the portfolio. The facilities coordinator will oversee the operations of multiple facilities, updating and implementing policies and procedures with the management team, and guiding the overall building efficiencies from a maintenance and facilities standpoint. The role will be responsible for coordinating, scheduling, and executing projects and upholding the highest standards within our workspaces.
**Key Responsibilities**:
- Liaises with finance to ensure all incoming payments have been acquired and that all vendor and supplier accounts are settled, consolidating information via monthly A/R report for further follow-up for management.
- Ensures outgoing invoice accuracy by reviewing monthly member invoices generated and sent by Community Management team and making any billing corrections and adjustments following approval of management.
- Assists in the development of annual maintenance budgets for each facility, while ensuring the unit’s expenditures are controlled and maintained with approved budget limitations.
- Reports to management with respect to ongoing facilities operations, projects, purchasing and overall performance of the facilities.
- Works alongside President to facilitate, implement and execute all facility-related projects as required.
- Works with property managers and landlords for all locations to ensure space is maintained and functioning according to lease agreement/terms and company standards.
- Coordinates any repairs, service, and maintenance in space with building management and WP1 management to ensure proper accommodations and communications to members are sent regarding occurrences within space.
- Responsible for managing contract with software provider (Yardi Kube) and ensures regular updates/upgrades to software are performed.
- Processes and terminates all member contracts in operating software (Yardi Kube)
- Maintains IT infrastructure with providers across all locations within the portfolio (internet, Voip phone systems, ext.) which includes ordering and updating systems as necessary and coordinating any necessary/work updates with IT vendors.
- Communicates with new and existing members to set-up unique/a-la-carte IT requirements and requests (private IP addresses, ext), and coordinates implementation with vendors.
- Communicateswith new and existing members to source and install any extra furnishings and equipment.
- Provides day-to-day customer service which includes but is not limited to assisting with centre-specific duties to support PTO and vacation time coverage.
- Travels to sites as required to attend meetings, complete site inspections, assess progress and supervise projects and activities.
- Works on-call on evenings and weekends as required to support operational requirements.
**Qualifications and Experience**:
- High school diploma or equivalent
- Diploma in business administration or facility and property management an asset
- 2+ years experience in a facilities, property management, or operations
- Strong oral and written communication skills and understanding of customer service
- Organized, ability to multitask and adaptability to different tasks
- Technical knowledge of building services
- Budget management skills
Work Remotely
- No
**Salary**: $63,440.00-$68,000.00 per year
**Benefits**:
- Dental care
- Extended health care
- Life insurance
- Paid time off
Flexible Language Requirement:
- French not required
Schedule:
- Monday to Friday
- Weekends as needed
Ability to commute/relocate:
- Toronto, ON: reliably commute or plan to relocate before starting work (required)
Work Location: In person
-
Facilities Coordinator
2 days ago
Toronto, Canada Student Association of George Brown College Full time**Position Title**: Facilities Coordinator **Reports To**: Operations Manager **Position Type**: Full-time **Unionized/Non-unionized**: Non-unionized **Start Date**: ASAP **Hours**: 40 hours per week **Position Overview**: The Facility Coordinator oversees and administers all Student Association space cleaning, and space set up for meetings &...
-
Facility Coordinator
2 months ago
Toronto, Canada US AMR-Jones Lang LaSalle Americas, Inc. Full time**What this job involves** **-** Provide general overall FM services including continuous monitoring of facility. Work with property managers to handle routine property management operations, including procurement of property supplies and services, escorting vendors, perform vehicle and equipment logistics, assisting with other general duties as...
-
Facilities Coordinator
3 months ago
Toronto, Canada Toronto Hydro Full timeReporting to the Manager, Facilities, the Facilities Coordinator is responsible for the coordination of day-to-day activities to support various programs within Facilities. The Facilities Coordinator will be responsible for allocating and assigning work requests, coordinating program requirements, contractor management, and contract administration...
-
Facilities Coordinator
2 months ago
Toronto, Canada Foresters Financial Services, Inc. Full timeCareer Opportunity Role Title Facilities Coordinator Purpose of role Reporting to the Facilities Manager, the Facilities Coordinator serves as a key point of contact for employees, vendors and building management. This role is responsible for providing general day-to-day administrative support to the facilities team including handling facilities...
-
Facility Coordinator
3 months ago
Toronto, Canada JLL Full timeJLL supports the Whole You, personally and professionally. What this job involves - Provide general overall FM services including continuous monitoring of facility. Work with property managers to handle routine property management operations, including procurement of property supplies and services, escorting vendors, perform vehicle and equipment logistics,...
-
Facilities Coordinator
4 days ago
Toronto, Canada Toronto Hydro Full time**WORK ILLUSTRATION**: The Facilities Coordinator is responsible for managing the day-to-day activities to support all Capital Projects in Work Centres and Distribution Substations. The Coordinator will be the main point of contact for all Facilities Consultants and Contractors in order to ensure all engineering and construction activities stay on track as...
-
Facility Coordinator
3 days ago
Toronto, Canada Board Of Governors of Exhibition Place Full timeExhibition Place is Canada’s largest entertainment venue, attracting over 5.5 million visitors a year. The 192-acre site is an integral component of Toronto and Ontario’s economy, particularly with respect to conventions, sport, festivals, recreation, culture, and tourism. Located at Exhibition Place is the award-winning Enercare Centre, Canada’s...
-
Facilities Coordinator
2 days ago
Toronto, Canada Novum Pharmaceutical Research Services Full time**POSITION**: **Facilities Coordinator** **Reports to: Facilities Manager** ***: Responsible for the day-to-day operations of the facility while ensuring adherence to safety, environmental, regulatory, and housekeeping standards. Perform receiving duties, preventative and ongoing maintenances, repairs, respond to urgent maintenance calls, and lifting up to...
-
Facilities Coordinator
2 months ago
Toronto, Canada CBRE Full time**Facilities Coordinator** **Job ID** - 192986**Posted** - 11-Nov-2024**Service line** - GWS Segment**Role type** - Full-time**Areas of Interest** Building Management, Facilities Management, Property Management **Location(s)** Toronto - Ontario - Canada **About the Role**: As a CBRE Facilities Coordinator, you will work with clients, vendors, and...
-
Facility Coordinator
3 months ago
Toronto, Canada Board Of Governors of Exhibition Place Full time**About Us**: Exhibition Place is Canada’s largest entertainment venue, attracting over 5.5 million visitors a year. The 192-acre site is an integral component of Toronto and Ontario’s economy, particularly with respect to conventions, sport, festivals, recreation, culture and tourism. Located at Exhibition Place is the award-winning Enercare Centre,...
-
Facility Coordinator
4 months ago
Toronto, Canada Exhibition Place Full time**Job Type**: Permanent **Hours of work**: 35 hours/Week **Salary Range**: $73,055.00 to $92,323.00 Annually **Posting Date**: August 21, 2024 **Closing Date**: September 4, 2024 **About Us**: Exhibition Place is Canada’s largest entertainment venue, attracting over 5.5 million visitors a year. The 192-acre site is an integral component of Toronto and...
-
Facility Coordinator
4 months ago
Toronto, Canada Board Of Governors of Exhibition Place Full time**About Us**: Exhibition Place is Canada’s largest entertainment venue, attracting over 5.5 million visitors a year. The 192-acre site is an integral component of Toronto and Ontario’s economy, particularly with respect to conventions, sport, festivals, recreation, culture and tourism. Located at Exhibition Place is the award-winning Enercare Centre,...
-
Facility Coordinator
7 months ago
Toronto, Canada Black & McDonald Limited Full time**ABOUT THIS CAREER OPPORTUNITY** Black & McDonald's Southern Ontario FMO team is growing! If you are an analytical and collaborative professional searching for the opportunity to build a solid foundation for your career, this position is for you. The Project Coordinator is located in Toronto (GTA), ON and typically reports directly to the Area...
-
Facility Coordinator
2 weeks ago
Toronto, Canada FCC CANADA Full time**JOB RESPONSABILITIES** The Facilities or Equipment Coordinator will provide administrative and operational support in the planning of machinery acquisition and maintenance for the projects. **The Facility Coordinator key responsibilities are**: - Assist in coordinating procurement processes, including preparation of specifications and supply schedules,...
-
Facilities Coordinator
7 months ago
Toronto, Canada Toronto Cricket Skating and Curling Club Full timeAbout the Toronto Cricket Skating & Curling Club: As a family-oriented private Club, our mission is to deliver exceptional value to our members by providing first-class sports programs, facilities and services in a welcoming environment. Our vision is to be the leading sport, social and activity Club in Canada. We value Sportsmanship, Respect, Community,...
-
Facilities Coordinator
7 months ago
Toronto, Canada University Pension Plan Full timeABOUT UPP UPP is the first pension plan of its kind in Ontario’s university sector, proudly serving over 39,000 members across four universities and 12 affiliate organizations. Our purpose is to bring greater retirement peace of mind to the university sector by investing with integrity and serving members with care. As a sector-wide plan designed for...
-
Facilities Coordinator
7 months ago
Toronto, Canada JLL Full timeJLL supports the Whole You, personally and professionally. **Responsibilities**: **Mail**: Sort and collate mail Dispose of junk mail Sort mail, such as returned letters, adjustments, bills, orders, and payments Resolve issues with incorrect, returned mail Arrange for pickup of outgoing mail Stamp mail with postage meters Fold letters, circulars or other...
-
Facilities Coordinator
7 months ago
Toronto, Canada BGIS Full timeWho We Are BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320...
-
Facilities Coordinator
4 months ago
Toronto, Canada BGIS Full time**SUMMARY** The Facilities Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services including the management of the life cycle of work orders. This is done by ensuring that vendors adhere to SLAs and complete work on time to maintain a high level of customer service. In addition, the coordinator ensures...
-
Facility Coordinator
6 months ago
Toronto, Canada Sherbourne Health Full time**internal/external posting** job title: Facility Coordinator job ID #: FFS FC 24-0626 department: Facilities and Food Services reports to: Supervisor, Building Operator salary range: (MS3) $28.32 - $35.10 per hour status: Full-Time, Permanent hours: 37.5 hours per week vacancy: 1 **Who we are**: Sherbourne is a leading provider of quality health...