Facility Coordinator

2 months ago

Toronto, Canada Board Of Governors of Exhibition Place Full time

**About Us**:
Exhibition Place is Canada’s largest entertainment venue, attracting over 5.5 million visitors a year. The 192-acre site is an integral component of Toronto and Ontario’s economy, particularly with respect to conventions, sport, festivals, recreation, culture and tourism. Located at Exhibition Place is the award-winning Enercare Centre, Canada’s largest exhibition and convention centre which is now LEED Platinum certified, and Beanfield Centre conference venue which is LEED Silver certified. Since 2004, Exhibition Place has undertaken an environmental stewardship initiative, entitled GREENSmart; which includes the promotion of sustainable development, environmental initiatives and leading edge green technologies and practices across the site. Our environmental initiatives have resulted in award winning recognition across North America, such as the Platinum Waste Minimization Award from the Recycling Council of Canada and have established Exhibition Place as a world leader in energy-efficient technologies.

We offer a competitive salary, performance incentives, and a comprehensive rewards package. Enjoy OMERS participation - a defined benefit pension plan, employer-paid health & dental, extended healthcare, and professional development.

**What can I expect to do in this role?**

Reporting to the Facility Services Manager, the Facility Coordinator supervises all activities and oversee all coordination related to Housekeeping, Labour, and contracted services for events, tenants.
- Plan, coordinate, and supervise housekeeping and labour services for maintenance, events and tenants.
- Develop estimates for housekeeping and labour services for events, tenants and internal projects.
- Provide coaching to employees and ensure management expectations are met
- Coordinate and monitor inspection program to verify rental and grounds maintenance equipment are maintained in proper working order and inspections are conducted.
- Verify and report employee timesheets for payroll department.
- Provide feedback for continuous improvement projects that optimizes housekeeping and labour processes.
- Adhere to systems to help with time and motion analysis for labour activities.
- Engage staff in safety awareness program document in facility services safety tracking matrix.
- Report profit margins to manager for the assigned events.
- Ensure all work orders are being completed and documented with the use of the event booking management system (EBMS).
- Complete building/site audit prior to occupancy for events, and report/prioritize repairs and follow-up as required.
- Participate in production and client meetings for assigned events, providing specialized technical information as needed.
- Assist in the administration and enforcement of Health & Safety for the department, including the _Occupational Health & Safety Act._
- Carry out the implementation of facility management guidelines and operating procedures.
- Engage in Facility Service programs such as training, AODA, propane management, LEED policies and procedures, housekeeping master schedule, waste management, GBAC compliance and the administration and enforcement of the collective agreement.
- Participate in the procurement procedure and supervise/schedule contractors such as soft landscaping, pest control, waste and recyclable removal, monitoring budgets and verifying work completion.
- Ensure work is conducted in a manner that supports City compliance with the Accessibility of Ontarians with Disabilities Act (AODA), Workplace Hazardous Materials Information System (WHMIS), Ontario Building Code, Technical Standards and Safety Authority (TSSA), and the Occupational Health and Safety Act (OHSA), etc.
- Ensures compliance with and a thorough understanding of the Collective Agreements; and corporate and divisional policies, procedures and guidelines, and the City by-laws.
- Perform other duties as assigned.

**How do I qualify?**
- Post-secondary education in a discipline pertinent to the job function or an equivalent combination of education and experience.
- At least three years’ experience in event or facility coordination
- Experience in supervising staff in a unionized environment dealing with large-scale events.
- Possess a valid full G Class Ontario driver’s license in good standing.
- Experience utilizing software packages (word processing, spreadsheets, electronic mail, purchasing, work order management, Momentus, RPGS, ADP).
- Good interpersonal skills with the ability to communicate effectively both verbally and written at all organizational levels.
- Proven customer service skills.
- A team building mentality with a focus on service.

**Application Process**:
**Diversity, Equity, and Inclusion**:
Exhibition Place is committed to fostering an inclusive, accessible environment where all employees and members of the public feel valued, respected, and supported. We are dedicated to building a workforce that reflects the diversity of the pub

  • Facility Coordinator

    2 weeks ago

    Toronto, Canada US AMR-Jones Lang LaSalle Americas, Inc. Full time

    **What this job involves** **-** Provide general overall FM services including continuous monitoring of facility. Work with property managers to handle routine property management operations, including procurement of property supplies and services, escorting vendors, perform vehicle and equipment logistics, assisting with other general duties as...

  • Facilities Coordinator

    2 months ago

    Toronto, Canada Toronto Hydro Full time

    Reporting to the Manager, Facilities, the Facilities Coordinator is responsible for the coordination of day-to-day activities to support various programs within Facilities. The Facilities Coordinator will be responsible for allocating and assigning work requests, coordinating program requirements, contractor management, and contract administration...

  • Facilities Coordinator

    3 weeks ago

    Toronto, Canada Foresters Financial Services, Inc. Full time

    Career Opportunity Role Title Facilities Coordinator Purpose of role Reporting to the Facilities Manager, the Facilities Coordinator serves as a key point of contact for employees, vendors and building management. This role is responsible for providing general day-to-day administrative support to the facilities team including handling facilities...

  • Facilities Coordinator

    6 months ago

    Toronto, Canada Workplace One Full time

    **About The Company**: Workplace One is a shared workspace provider that creates and operates fully serviced, boutique office spaces for professionally minded people and their teams. High-end design details and personalized service are what set us apart. We are an independent, Toronto-owned and operated company, and with our service-based hospitality as the...

  • Facilities Coordinator

    2 months ago

    Toronto, Canada TORONTO HYDRO Full time

    Reporting to the Manager, Facilities, the Facilities Coordinator is responsible for the coordination of day-to-day activities to support various programs within Facilities. The Facilities Coordinator will be responsible for allocating and assigning work requests, coordinating program requirements, contractor management, and contract administration...

  • Facilities Coordinator

    2 months ago

    Toronto, Canada Toronto Hydro Full time

    Reporting to the Manager, Facilities, the Facilities Coordinator is responsible for the coordination of day-to-day activities to support various programs within Facilities.  The Facilities Coordinator will be responsible for allocating and assigning work requests, coordinating program requirements, contractor management, and contract administration...

  • Facility Coordinator

    2 months ago

    Toronto, Canada JLL Full time

    JLL supports the Whole You, personally and professionally. What this job involves - Provide general overall FM services including continuous monitoring of facility. Work with property managers to handle routine property management operations, including procurement of property supplies and services, escorting vendors, perform vehicle and equipment logistics,...

  • Facilities Coordinator

    2 weeks ago

    Toronto, Canada CBRE Full time

    **Facilities Coordinator** **Job ID** - 192986**Posted** - 11-Nov-2024**Service line** - GWS Segment**Role type** - Full-time**Areas of Interest** Building Management, Facilities Management, Property Management **Location(s)** Toronto - Ontario - Canada **About the Role**: As a CBRE Facilities Coordinator, you will work with clients, vendors, and...

  • Facility Coordinator

    3 months ago

    Toronto, Canada Exhibition Place Full time

    **Job Type**: Permanent **Hours of work**: 35 hours/Week **Salary Range**: $73,055.00 to $92,323.00 Annually **Posting Date**: August 21, 2024 **Closing Date**: September 4, 2024 **About Us**: Exhibition Place is Canada’s largest entertainment venue, attracting over 5.5 million visitors a year. The 192-acre site is an integral component of Toronto and...

  • Facilities Coordinator

    2 months ago

    Toronto, Canada Canadian Film Centre Full time

    Date: October 7, 2024 **Job Title: Facilities Coordinator** Type: Permanent Start Date: ASAP Reports to: Director, Programs Administration and Facilities Compensation: $45,000 - $55,000 Hours of Work: Monday through Thursday (34 hours per week with flexible start times) Application Deadline: October 30, 2024 Location: Onsite at the Canadian Film...

  • Facility Coordinator

    3 months ago

    Toronto, Canada Board Of Governors of Exhibition Place Full time

    **About Us**: Exhibition Place is Canada’s largest entertainment venue, attracting over 5.5 million visitors a year. The 192-acre site is an integral component of Toronto and Ontario’s economy, particularly with respect to conventions, sport, festivals, recreation, culture and tourism. Located at Exhibition Place is the award-winning Enercare Centre,...

  • Facility Coordinator

    6 months ago

    Toronto, Canada Black & McDonald Limited Full time

    **ABOUT THIS CAREER OPPORTUNITY** Black & McDonald's Southern Ontario FMO team is growing! If you are an analytical and collaborative professional searching for the opportunity to build a solid foundation for your career, this position is for you. The Project Coordinator is located in Toronto (GTA), ON and typically reports directly to the Area...

  • Facilities Operations Coordinator

    6 months ago

    Toronto, Canada Foresters Financial Services, Inc. Full time

    Career Opportunity Role Title Facilities Operations Coordinator Purpose of role Reporting to the Facilities Manager, the Coordinator is responsible for a variety of operational facilities tasks including space management and utilization, event coordination, communication with vendors and supporting various facilities projects. **Job Description**: Key...

  • Facilities Coordinator

    6 months ago

    Toronto, Canada Toronto Cricket Skating and Curling Club Full time

    About the Toronto Cricket Skating & Curling Club: As a family-oriented private Club, our mission is to deliver exceptional value to our members by providing first-class sports programs, facilities and services in a welcoming environment. Our vision is to be the leading sport, social and activity Club in Canada. We value Sportsmanship, Respect, Community,...

  • Facilities Coordinator

    6 months ago

    Toronto, Canada University Pension Plan Full time

    ABOUT UPP UPP is the first pension plan of its kind in Ontario’s university sector, proudly serving over 39,000 members across four universities and 12 affiliate organizations. Our purpose is to bring greater retirement peace of mind to the university sector by investing with integrity and serving members with care. As a sector-wide plan designed for...

  • Facilities Coordinator

    6 months ago

    Toronto, Canada JLL Full time

    JLL supports the Whole You, personally and professionally. **Responsibilities**: **Mail**: Sort and collate mail Dispose of junk mail Sort mail, such as returned letters, adjustments, bills, orders, and payments Resolve issues with incorrect, returned mail Arrange for pickup of outgoing mail Stamp mail with postage meters Fold letters, circulars or other...

  • Facilities Coordinator

    2 months ago

    Toronto, Canada NearSource Full time

    We have an immediate opening for aFacilities Coordinator in Canada.Please take a look at the detailed job description provided below.The role of a Workplace Coordinator is dedicated to cultivating anexceptional working environment for all members of theorganization. By providing comprehensive support services for theoffice and promoting the bestinclass...

  • Facilities Coordinator

    3 months ago

    Toronto, Canada BGIS Full time

    **SUMMARY** The Facilities Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services including the management of the life cycle of work orders. This is done by ensuring that vendors adhere to SLAs and complete work on time to maintain a high level of customer service. In addition, the coordinator ensures...

  • Facilities Operations Coordinator

    2 weeks ago

    Toronto, Ontario, Canada University of Toronto Full time

    About the University of TorontoThe University of Toronto is a global leader in research and education, attracting students and faculty from around the world. Our Faculty of Kinesiology and Physical Education is recognized for its excellence in developing and advancing knowledge about physical activity and health.Job SummaryWe are seeking an experienced...

  • Facilities Coordinator

    1 month ago

    Toronto, Ontario, Canada CPA Ontaro Full time

    About the RoleWe are seeking a highly organized and detail-oriented Facilities Coordinator to join our team at CPA Ontario. As a key member of our facilities team, you will be responsible for ensuring the smooth operation of our loading dock and maintaining accurate records of incoming and outgoing shipments.Key ResponsibilitiesAccept and document packages...