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Office Administrator

1 month ago

Victoria, Canada Yorkshire Landscapes Inc Full time

Job Title: Office Administrator

At Yorkshire Landscapes Inc., we are known for solving complex landscaping installs and repairs and creating amazing spaces for ordinary places. Our client even said, “the workers clearly love their projects,” and we sure do We are equally passionate about investing in our team members to ensure we continue creating and maintaining beautiful spaces in Victoria and beyond safely and effectively.

Hourly Wage: $25-$27/hr depending on experience (Permanent Full Time)

Work Shift: Mon-Fri, 8:00am-4:30pm, summer season 4 day work week

Why Work With Us:

- Career advancement is highly encouraged.
- Join our extraordinary team and experience a unique opportunity
- Regular social events to build camaraderie.
- Work autonomously and independently in the role.

Office Administration Duties:

- Facilitate internal communication within the company.
- Arrange meetings, record minutes, and assist with the project calendar and schedule.
- Perform general administrative duties to support smooth office operations.
- Stay updated on compliance and safety regulations.
- Oversee payroll processing and manage payroll remittance processing.
- Handle external communication, including insurance documents and invoicing.
- Manage online ordering and procurement for office supplies and field-related items.
- Oversee employee records and contribute to the new hire orientation/onboarding.
- Provide essential support in the recruitment process for new staff.
- Contribute to the development and writing of new policies.
- Support social media posts and other marketing-related activities.
- Other duties as needed may apply.

Bookkeeping Duties:

- Precisely and efficiently perform bookkeeping tasks.
- Oversee Accounts Payable (AP) functions.
- Manage Accounts Receivable (AR) activities.
- Maintain precise and up-to-date financial records, which encompass journal entries, general ledger maintenance, and bank and credit card reconciliation.
- Generate financial reports, including income statements, balance sheets, and cash flow statements.

**Benefits**:

- Comprehensive extended health benefits after a 3-month probationary period
- Life insurance
- Dental care
- Free Parking

Job Requirements:

- A minimum of 2 years of similar professional experience.
- Proficiency in finance software.
- Competency in Google Workspace, time tracking software (Jibble) and project management software (Monday).
- Strong communication skills and prior office experience in the construction industry an asset.
- Strong abilities in prioritizing and managing time effectively.
- Previous experience in creating and executing organizational procedures and systems.
- Proficiency in written and spoken English communication.
- Dependable team player with a proactive attitude to anticipate company requirements.
- Exceptionally organized and detail-oriented.

**Salary**: $25.00-$27.00 per hour

Expected hours: 37.5 per week

**Benefits**:

- Company events
- Dental care
- Extended health care
- Flexible schedule
- On-site parking
- Paid time off
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Victoria, BC V8T 1Z8: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (required)

**Language**:

- English (required)

Work Location: In person