HR Administrative Assistant

4 weeks ago

Vancouver, Canada Western Forest Products Inc. Full time

**THE OPPORTUNITY**

Western Forest Products is hiring for a **HR Administrative Assistant** to join our Human Resources team in **Nanaimo **or** Vancouver, BC.**

**What You’ll Do**: Our people are our greatest asset. By supporting their ability to work effectively together and providing them with the tools they need to succeed, we are working toward an overarching objective of Defining a Higher Standard of employee experience. Reporting to Senior Manager, Talent and Rewards, the HR Coordinator will gain a full overview of the HR function through processes, projects, and experience working amongst a fast paced and services oriented team.

**What We Offer**:

- Salary range of **$50,000 - $58,000** based on skill level, qualifications, and experience
- Annual incentive plan
- Pension plan contributions - _WFP contributes 7% towards a pension plan, no matching required_
- Extended health and dental benefits - _WFP pays for 100% of the employee monthly premiums_
- Generous vacation policy
- Employee family assistance program
- Financial support for learning and development opportunities

**Work Environment**: This position can be based either out of our Nanaimo or Vancouver with occasional travel to our operations on Vancouver Island as required.

**RESPONSIBILITIES**
- Supports general HR administration for the HR Operations team;
- Administers and processes employment status changes and the creation of various documents including employee status change letters and employee verification checks;
- Liaises with payroll to ensure all pay related issues and processes are clear and efficient;
- Maintains critical employment records and documents in HRIS including liaising with payroll to ensure all data field updates, HR data entry and organization of employee files, maintaining integrity through process, reporting and governance;
- Administers disability and leave management, including employee support, tracking and form completion;
- Develops and maintains general employee communication through various channels and internal partners;
- Supports the Operations team with employee relations related documentation;
- Coordinates employee onboarding for salaried new hires, including background checks, and supports offboarding for salaried exiting employees;
- Conducts exit interviews and reports findings to HR Operations team;
- Champion the employee experience by providing consistent, helpful and on-going support to end users (management self-service and employee self-service) by maintaining our HR team inbox and escalating matters to the relevant HR team members as needed;
- Supports the department with reporting needs, such as headcount reporting and analytics;
- Complete vendor setup requests for the department;
- Provide support on various HR initiatives as needed;
- Expense report support for HR Leaders;
- Provide coverage to other coordinator positions;
- Other duties as required.

**QUALIFICATIONS**

**Education and Experience**
- Bachelor’s degree in human resources or related field considered an asset;
- 1-2 years of proven and successful experience in HR Administration.

**Skills, Knowledge and Required Competencies**
- Ability to prioritize and manage deadlines;
- Self-starter with a strong attention to detail, high accuracy and dedication to delivering high quality work on time;
- Strong interpersonal skills with a positive and flexible attitude;
- Ability to interact and respond to multiple stakeholders;
- Strong verbal and written communication skills;
- Ability to work well independently and in a team;
- Superior skills in Microsoft Office Suite; Excel, PowerPoint, Word and Outlook;
- Ability to demonstrate professionalism and confidentiality;
- Collaborative team partner that values fun and team connectiveness;
- Embraces culture of continuous improvement by demonstrating receptivity and embracing value of feedback from the HR team, operations, and leadership.

**YOUR CAREER**

At Western Forest Products, we believe our most significant asset is our people. Investing in our people brings value and success to our business, ensuring a safe, engaged, productive and continuously improving workplace. We offer challenging opportunities working alongside the best in the industry to meet your career and professional development goals while providing competitive total rewards and recognition.

We provide a variety of **on-the-job training** and **continuing education **in many areas at Western to ensure you have the skills you need to succeed. Our **promote-from-within culture** recognizes high performance and we offer diverse career paths across the organization for those with the talent and will to advance.

Our total rewards offering including competitive pay, performance bonus, pension plan, benefits and other programs designed to support our employees.

**WESTERN OVERVIEW**

Western Forest Products is a leading forest products company that sustainably manages forests and manufactures high-quality woo

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