Clerk Ii
5 days ago
**Job Number**:51203**
Are you a highly organized and detail-oriented individual with a passion for providing exceptional administrative support? If so, we invite you to join our team as an Administrative Support Clerk As a key member of our administrative team, you will play a vital role in ensuring the smooth and efficient operation of our department. Your ability to manage multiple tasks, prioritize effectively, and maintain a high level of accuracy will be essential to your success in this role.
As an Administrative Support Clerk, you will provide comprehensive administrative support to a dynamic team, ensuring the efficient operation of daily activities. You will be responsible for a variety of tasks, including managing schedules, coordinating meetings, preparing presentations, and maintaining records. Your strong organizational skills and ability to prioritize tasks will be critical in meeting deadlines and providing exceptional support to the team. This is an excellent opportunity for an individual who thrives in a fast-paced environment and enjoys contributing to a collaborative team effort.
**What will you do?**
- Provide administrative support to the team, including coordinating meetings, managing schedules, and preparing presentations
- Enter data (time entry) for payroll purposes using SAP and PeopleSoft for staff in the Parks and Roads Services Branch
- First point of contact for the site including greeting customers and answering incoming telephone calls
- Receive and direct public inquiries to the appropriate staff using SAP
- Ensure all clerical functions are completed according to established policies and procedures
- Sort mail, photocopying, and filing
- Maintain records and files, ensuring accuracy and confidentiality
- Respond to inquiries and provide information to internal and external stakeholders
- Assist with the preparation of reports and presentations
- Support the team with other administrative tasks as required
**Qualifications**:
- Completion of Grade 12 or equivalent, supplemented by administrative courses
- Minimum of 2 years of progressively responsible clerical and administrative experience
- Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint
**Assets**:
- Experience working in a public sector environment
- Experience with SAP, CAT2 Time entry, and Notifications
- Familiarity with office procedures and protocols
**Skills required for success**:
- Excellent organizational, interpersonal, and communication skills
- Utilize Google Docs, sheets, plus other Google apps and Microsoft Word and Excel to compose letters, memos, reports, take and type meeting minutes
- Ability to maintain confidentiality and handle sensitive information with discretion
- The ability to produce accurate and high-quality work with a focus on precision and accuracy
- The ability to communicate effectively, both verbally and in writing, with clarity and professionalism
- The ability to build and maintain positive working relationships with colleagues and stakeholders at all levels
- The ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment
- Ability to manage high volumes within short timelines and changing priorities efficiently
- The ability to identify and analyze problems, develop solutions, and make sound decisions
- The ability to work collaboratively with others to achieve common goals
- Embracing a culture of equity, diversity, reconciliation, and inclusion
**Work Environment**:
- The work is typically performed in an office setting
- **Working location(s)**: Westwood and Coronation
**_ Up to 1 permanent full-time position_**
**Hours of Work**: 33.75 hours per week
**Salary Range**: $25.172 - $31.257 (Hourly); $44,346.770 - $55,067.020 (Annually)
**Talent Acquisition Consultant**:AM / SG
- Edmonton rests in the heart of Treaty Six territory in Alberta and the homelands of the Metis Nation._
**Classification Title**: Clerk II
**Posting Date**: Dec 18, 2024
**Closing Date**: Dec 25, 2024 11:59:00 PM (MST)
**Number of Openings (up to)**: 1 - Permanent Full-time
**Union**: CSU 52
**Department**: Parks and Roads Services
**Work Location(s)**: Various Locations Edmonton (City Wide)
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