Major Projects Administrative Assistant

4 weeks ago

Ottawa, Canada exp Full time

**Major Projects Administrative Assistant**

**Ottawa, ON
At EXP, we’re driven to provide innovative solutions for the world’s built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented people together to solve the world’s most complex challenges. Here, you join a team that leverages differences, harnesses their entrepreneurial spirit in an employee-owned company, that believes diversity is what gives us strength, seeks sustainable results and shares ambitions for each other, our clients and the communities we are part of and serve. To be a part of EXP means to have your own experience, while staying connected to a global network of professionals, who believe we are a part of something bigger. Together, we are EXP.

Are you ready to design your future?

Be our next Major Projects **Administrative Assistant **

**Your work environment at EXP**

In this role, you will be a part of the **Major Projects **team based in the **Ottawa, ON **office. The ideal applicant will be skilled in communication, multitasking, and problem-solving in a fast-paced environment. You possess advanced proficiency in MS Office, as well as being adaptable and motivated to learn.

**What a day at EXP has in store for you**
- Support Major Projects’ senior personnel by managing multiple calendars and inboxes, scheduling meetings with internal and external contacts
- Plan and coordinate travel and related travel arrangements
- Track and process expense reports
- Assist with onboarding of new team members
- Upload and maintain project-specific or sensitive documents in a centralized Sharepoint database
- Coordinate and prepare agendas and PowerPoints for meetings, take meeting notes, and create action lists from those meetings
- Write, edit, and send correspondence on behalf of others
- Write, edit, and proofread Standard Operating Procedures for existing and new processes
- Prepare client and proposal documents as requested, including resumes/CVs, letters, corporate materials
- General administrative duties such as document printing, reserving board rooms, ensuring Team-wide documentation and announcements are distributed in a timely manner
- Provide support and perform other duties as necessary to assist the Major Projects team

**What your experience looks like**
- Advanced proficiency in Microsoft Office, including Excel, PowerPoint, and Word
- Post-Secondary degree or diploma, or equivalent work experience in an administrative capacity
- Bi-lingual (English & French)
- Experience working within and supporting a team
- Excellent communication skills (verbal and written)
- Excellent problem-solving capabilities
- Ability to prioritize, organize and perform multiple assignments simultaneously
- High initiative, interpersonal skills, and the ability to work with mínimal supervision
- Desire to grow within the role
- Effective time management and organizational skills

ABOUT US
**Our story**

With a mission to understand, innovate, partner and deliver, EXP provides engineering, architecture, design and consulting services to the world’s built and natural environments.

Our heritage dates back to 1906, when the earliest of EXP’s predecessor companies started its engineering infrastructure practice. Today, thousands of creative professionals across EXP work together to deliver extraordinary experiences year after year.

**What makes us different**

The passion, enthusiasm, diversity and industry-leading capabilities of our employees make us who we are. We’re committed to providing a challenging work environment that cultivates career growth, encourages creativity and rewards excellence.

**Our story**

With a mission to understand, innovate, partner and deliver, EXP provides engineering, architecture, design and consulting services to the world’s built and natural environments.

Our heritage dates back to 1906, when the earliest of EXP’s predecessor companies started its engineering infrastructure practice. Today, thousands of creative professionals across EXP work together to deliver extraordinary experiences year after year.

**What makes us different**

The passion, enthusiasm, diversity and industry-leading capabilities of our employees make us who we are. We’re committed to providing a challenging work environment that cultivates career growth, encourages creativity and rewards excellence.

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