Project Administrator

4 weeks ago

Ottawa, Canada Protak Consulting Group, Inc. Full time

Ottawa’s Protak Consulting Group Inc. is seeking an experienced and bilingual Project Administrator for new projects with the federal government. Please note: This is a contract opportunity.

Scope of Work

  • Assisting project team in all management activities including financial, planning and contracting aspects
  • Providing administrative and technical support of a clerical nature as required to a project team
  • Assisting in performing such tasks as maintaining project documentation and records
  • Acting as the first point of contact in a “hot-line” situation by accepting incoming calls, logging calls, attempting to resolve simple problems and following established procedures for more difficult problems
  • Tracking project change requests
  • Maintaining and updating relevant project information in manual and/or electronic files; project information might include such things as project activity schedule, status reports, correspondence
  • Communicating with project management a on administrative matters related to the project
  • Assisting in the preparation and coordination of documentation in response to scheduled and unscheduled reports, returns and observations to update management of project progress
  • Receiving incoming mail (both hard copy and e-mail), prioritizes, assesses urgency, sets deadlines
  • Developing/maintaining bring forward (BF) and other control systems for action items
  • Researching and locating background information, analyzes, extracts relevant information and writes summaries
  • Maintaining and tracking financial transactions, enters commitments and expenditures into the projects financial budget.

Requirements

  • 3+ years of demonstrated experience as a Project Administrator with detailed descriptions of previous projects/jobs and full references
  • Previous government experience considered an asset
  • Candidates must provide references with their resume.
  • Candidates must hold an active Security Clearance with the Government of Canada.
  • A professional certification (not a certificate) related to Project Administration or Project Management is an asset.
  • Work will primarily be conducted in English. Bilingualism is an asset.
  • Location of work: Ottawa, Ontario, Canada.
    Remote and hybrid positions available.

Thank you for your interest in working with Protak Consulting Group. Only qualified candidates will be contacted for a follow-up interview; however, we keep applicant resumes on-file and may reach out with future opportunities.

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