Assistant Project Manager Ottawa, ON

2 weeks ago

Ottawa, Canada Collage HR Full time

Being one of the larger privately-owned construction companies in North America, Reliance offers general contracting services in all aspects of project planning, execution and delivery. Over the last year, we’ve grown continuously due to our employees’ performance, but mostly through their passion, focus, and determination. This expansion however has not let us forget that we are still a family-owned company established in 1948. Our presence in the construction industry over more than half a century has led us to an unparalleled understanding of the industry, allowing us to provide our clients with a sense of complete trust and confidence. They rely on us to complete a project they’ve envisioned, and we accept that responsibility to make it a reality.

The Role: Assistant Project Manager

The individual fulfilling this role will support the Project Manager in the project’s administrative demands from pre-construction budgeting and schedule all the way through to procurement, shop drawing/coordination development, construction, project turnover, and contract closeouts. The Assistant Project Manager along with all members of the project must all collaborate to ensure the successful delivery of the project.

What You’ll Do:

· Assist the Project Manager in leading the project team and ensure project completion is within budget, on schedule and conforms with the design documents

· Assist the Project Director/Vice President in working with all departments including estimating, scheduling, procurement, labour relations, finance, accounting, and other services required (goal is to achieve an integrated team approach)

· Participate in developing project bidding strategy with the project team

· Assist in preparing scopes of work for each trade, assembling bid packages and administering the tender process

· Review and provide schedule information for bid documents and participate in contract negotiations

· Assist the Project Manager and Project Superintendent in developing a logistics plan that allows the contractors to complete their work in a coordinated, efficient manner (plan should look to mitigate the impact of the project on the surrounding neighborhood and traffic around the site)

· Assist in the coordination of the activities of the Project Superintendent and Project Coordinators, and other support staff on the project

· Help establish priorities for the project staff based on owner and project requirements

· Assist in planning regularly scheduled meetings with the contractors and design team to review shop drawing preparation/ approval, equipment/material lead times and required on-site dates, manpower projections vis-a-vis the project schedule, quality/performance issues on and off site etc.

· Identify any factory visits that may be required and schedule those meetings accordingly

· Monitor contractor/vendor pending costs as reported by Reliance Construction and the appropriate contractor/vendor

· Ensure that the cost report is updated on a monthly basis

· Assist in reviewing all project forecasts, schedules, cost estimates, and financial reports

· Ensure that the owner is apprised of all deviations from the project baseline data, i.e. original schedule, budget, etc.

· Help coordinate with the Project Manager all client business related contact/correspondences to ensure consistency of Reliance Construction reporting throughout the organization

· Assist the Project Manager in conducting monthly project/client meetings to review project progress, current cost projections/ change orders issued to date, anticipated “pending” costs, schedule, requisition review, highlight near term major activities, A/C interface issues (equipment/shop drawing review, RH’s, etc.), and changes to the project (any other issues deemed appropriate should also be addressed)

· Assist the Project Manager in obtaining approvals for changes to the project that have been generated by the project team (A/C, owner, etc.)

· Assist the Project Manager in the preparation and submission of the final project report, and prompt closeout of subcontracts

What You’ll Need:

· Degree in an Engineering, Architecture, or a Construction Management discipline, specialized courses in construction management or equivalent experience and training preferred

· Minimum of three (3) years of work experience in a Project Coordinator role

· Management skills and administrative experience

· Written and oral communication skills

· Must possess computer skills, including Microsoft Office Suite (experience with project management software an asset)

· Proven leadership abilities

What We’ll Offer You:

· Collaborative but challenging work environment

· Early departure on Fridays for summer months

· Completely renovated office space

· Free coffee every day

Note: This job description is not an exclusive or exhaustive list of all job functions that an employee in this position may be asked to perform from time to time.

We welcome and encourage applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

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