Building Support Assistant/receptionist

2 months ago


Edmonton, Canada Alberta Teachers Association Full time

**The Alberta Teachers’ Association**

**Building Support Assistant/Receptionist (0.5FTE)**

**Temporary Part-time Position (1 year)**

The Alberta Teachers' Association, as the professional organization of teachers, promotes and advances public education, safeguards standards of professional practice and serves as the advocate for its members.

As one of two first line staff to greet public visitors, couriers, and staff daily in Barnett House, this position will act as a back up receptionist at the main entrance, and also provide critical building support administrative duties in a fast
- paced setting. Duties as assigned by building management will include assisting with in-building event booking and room setup requests, receiving building and parking lot incident reports, monitoring staff safety training, and ensuring other records relating to staff and tenant health and safety and building maintenance are well organized. In addition to receiving calls and visitors at the main reception desk, other duties include:

- Booking and helping to prepare event booking paperwork for conference rooms, updating meeting-room electronic signs and event boards daily, and resolving visitor issues and requests as appropriate.
- Providing administrative support to the Building and Facilities Manager and the Building Supervisor including attending building meeting attendance and note taking.
- Participating on the building OHS Committee and helping to improve building safety procedures.
- Keeping accurate files and logs on building maintenance activities, contractor visit records, tenant issues, and reconciling building service invoices received for payment.
- Booking annual arrangements for other services with contractors such as window washing, exterior repairs as needed, fire systems inspections, and the arrival and departure of specialty rental equipment.
- Issuing temporary building access cards and parking stalls and ensuring that security sign-in procedures are followed.
- Helping visitors, delivery drivers, and contractors wayfare throughout the building.

**Qualifications**:

- A certificate in administration or office management from a related field from a postsecondary institution is preferred. A combination of experience and education may be considered.
- Three years of administrative experience involving booking appointments, coordinating meetings, taking meeting minutes, record keeping, and handling property management issues and logistics.
- Experience working as a front-line receptionist with call transfer responsibilities/switchboard operations.
- Basic accounting skills and experience with booking softwares.
- Proficiency in using Meeting Room Manager and Signage Master Express software is an asset.
- Proficiency in using the Microsoft Office Suite, Excel, and other databases.
- Strong time-management and organizational skills, including the ability to multitask, work well under pressure and meet deadlines.
- Strong interpersonal skills, including the ability to maintain good working relationships with staff, stakeholders, customers and to be professional and cordial with the public.
- An ability to perform duties with a high degree of proficiency, initiative and good judgment.

**Salary**:This position offers a competitive starting annual salary of $24,904 plus a full range of employer-paid benefits.

**Hours of Work**:17.5hours per week, afternoon shift, Monday to Friday

**Work Location**: Barnett House (11010 142 Street NW), Edmonton.

**Job Types**: Part-time, Fixed term contract

Schedule:

- Day shift

**Education**:

- DCS / DEC (preferred)

**Experience**:

- Administrative: 3 years (preferred)

Work Location: One location



  • Edmonton, Canada Alberta Teachers Association Full time

    **The Alberta Teachers’ Association** **Building Support Assistant/Receptionist (0.5FTE)** **Temporary Part-time Position (1 year)** The Alberta Teachers' Association, as the professional organization of teachers, promotes and advances public education, safeguards standards of professional practice and serves as the advocate for its members. As one of...


  • Edmonton, Canada Morgan Construction and Environmental (Ltd.) Full time

    **THE ROLE**: Reporting to the Director of Corporate Services, the Receptionist/ Administrative Assistant will act as the first point of contact for anyone calling or visiting Morgan's head office in Edmonton, AB. This individual will ensure that every touch point and interaction is positive and will direct inquiries in a timely, courteous, and professional...


  • Edmonton, Canada Qualico Developments Canada Ltd Full time

    **Title**: Receptionist and Accounting Assistant **Location**: 1300 EPCOR Tower - 10423, 101 St. NW, Edmonton, AB **Term position - Approximately 14 months (September 2023 - November 2024)** At Qualico Properties, our people make the difference. We offer an exciting place to build your career with competitive compensation and benefit packages, company...


  • Edmonton, Canada Morgan Construction & Environmental Ltd. Full time

    **THE ROLE**: Reporting to the Director of Corporate Services, the Receptionist/ Administrative Assistant will act as the first point of contact for anyone calling or visiting Morgan’s head office in Edmonton, AB. This individual will ensure that every touch point and interaction is positive and will direct inquiries in a timely, courteous, and...


  • Edmonton, Canada The Alberta Teachers' Association Full time

    **The Alberta Teachers’ Association** **Facilities Services Assistant/Receptionist** **Permanent Full-time Position** The Alberta Teachers' Association, as the professional organization of teachers, promotes and advances public education, safeguards standards of professional practice and serves as the advocate for its members. We are currently seeking a...


  • Edmonton, Canada Creative Door Services Full time

    Creative Door Services, North America’s largest overhead door dealer, operates nine branches across Western Canada and we have over 50 years of experience in the residential and commercial overhead door industry. We provide access solutions by servicing and installing a variety of overhead doors and driveway gate systems, operators and associated...


  • Edmonton, Canada Overhead Door Corporation Full time

    **Role**: We have an immediate opening for an **Receptionist **/ **Administrative Assistant **located in the **Edmonton Branch **. Reporting to the Branch Manager, the Receptionist/Administrative Assistant is responsible for general office administrative duties as described below. This role is a permanent, full-time position. **Skills**: - Passionate about...


  • Edmonton, Canada REMAX ELITE Full time

    RE/MAX Elite is currently looking to fill the role of Real Estate Receptionist, a full-time position at our NORTH office in Edmonton, 8104-160 Avenue NW, Edmonton. Become part of our professional, fun and collaborative team, providing support Monday through Friday 8:30- 5:00. **OUR ORGANIZATION** RE/MAX Elite is a full service real estate brokerage in...


  • Edmonton, Canada REMAX ELITE Full time

    RE/MAX Elite is currently looking to fill the role of Real Estate Receptionist, a full-time position at our North Edmonton office. Become part of our professional, fun and collaborative team, providing support Monday through Friday 8:30- 5:00. **OUR ORGANIZATION** RE/MAX Elite is a full service real estate brokerage in Edmonton operating 4 offices - RE/MAX...


  • Edmonton, Canada REMAX ELITE Full time

    RE/MAX Elite is currently looking to fill the role of Real Estate Receptionist, a full-time position at our Windermere office in Edmonton. Become part of our professional, fun and collaborative team, providing support Monday through Friday 8:30- 5:00. **OUR ORGANIZATION** RE/MAX Elite is a full service real estate brokerage in Edmonton operating 4 offices...


  • Edmonton, Canada HGA Services Inc. Full time

    **Reporting to the Manager of Administration, the Receptionist is the first point of contact for clients and has a key role in ensuring clients are welcomed positively. Representing HGA with their friendly demeanor, exceptional communication skills, and problem-solving mindset will be crucial in succeeding in the Receptionist role. This position coordinates...


  • Edmonton, Canada Electric Motor Service Limited Full time

    Electric Motor Service Limited (EMSL) is seeking a dedicated, highly organized, and detail-oriented Full-Time Receptionist to join our Head Office team who will contribute to our commitment to excellence in the motor service industry, providing administrative support and ensuring the smooth operation of our office. **Responsibilities**: - Greet and welcome...

  • Receptionist

    3 weeks ago


    Edmonton, Canada Rohit Group Full time

    Do you want an exciting opportunity, a rewarding career, a sense of purpose, and the chance to connect with others? We are adding a talented individual to our team it could be YOU! Receptionist As the face of the business, the receptionist is responsible for greeting visitors, answering phones, scheduling appointments, and performing a variety of other...

  • Receptionist

    3 weeks ago


    Edmonton, Canada Rohit Group of Companies Full time

    Do you want an exciting opportunity, a rewarding career, a sense of purpose, and the chance to connect with others? We are adding a talented individual to our team it could be YOU!_ **Receptionist** As the face of the business, the receptionist is responsible for greeting visitors, answering phones, scheduling appointments, and performing a variety of...


  • Edmonton, Canada HGA Services Inc. Full time

    Reporting to the Manager of Administration, the Receptionist is the first point of contact for clients and has a key role in ensuring clients are welcomed positively. Representing HGA with their friendly demeanor, exceptional communication skills, and problem-solving mindset will be crucial in succeeding in the Receptionist role. This position coordinates...

  • Receptionist

    2 months ago


    Edmonton, Canada Igloo Building Supplies Group Ltd. Full time

    **Position Summary** The Receptionist will serve visitors by greeting, welcoming, and directing them appropriately; notify company personnel of visitor arrival; maintain security and telecommunications system. They will also be involved in other duties as required by the department of company. **Key Responsibilities** - Promptly answer telephone in a warm...

  • Receptionist

    2 months ago


    Edmonton, Canada Igloo Building Supplies Group Ltd. Full time

    **Position Summary** The Receptionist will serve visitors by greeting, welcoming, and directing them appropriately; notify company personnel of visitor arrival; maintain security and telecommunications system. They will also be involved in other duties as required by the department of company. **Key Responsibilities** - Promptly answer telephone in a warm...

  • Receptionist

    3 days ago


    Edmonton, Canada Igloo Building Supplies Group Ltd. Full time

    **Position Summary** The Receptionist will serve visitors by greeting, welcoming, and directing them appropriately; notify company personnel of visitor arrival; maintain security and telecommunications system. They will also be involved in other duties as required by the department of company. **Key Responsibilities** - Promptly answer telephone in a warm...

  • Receptionist

    1 week ago


    Edmonton, Canada Igloo Building Supplies Group Ltd. Full time

    **Position Summary** The Receptionist will serve visitors by greeting, welcoming, and directing them appropriately; notify company personnel of visitor arrival; maintain security and telecommunications system. They will also be involved in other duties as required by the department of company. **Key Responsibilities** - Promptly answer telephone in a warm...

  • Receptionist

    2 months ago


    Edmonton, Canada Equitus Partners LLP Full time

    **Receptionist** Equitus Partners LLP is currently looking for a self-motivated and eager-to-contribute individual to join our team as a Receptionist for a full-time permanent position. **Your primary responsibilities will include the following**: - Meet and greet existing and prospective clients. - Perform administrative tasks such as filing, scanning,...