Records Administrator

5 months ago

Toronto, Canada Toronto District School Board Full time

**_SCH II-24-0102NE _**

**Records Administrator**

**1 - Permanent Position**

**People and Culture**

**Schedule II, Level 7**

**(Non-Union - 12 Month)**

**$91,656 - $109,248**

**Overall Purpose**:
Reporting to the Senior Manager, the Records Administrator, Secondary Teachers & Occasional Teachers will be responsible for managing the maintenance of accurate and comprehensive records for all teachers and occasional teachers, to support the efficient and effective delivery of Human Resource programs and services.

**Summary of Duties**:

- Supervise work flow a nd procedures related to the management of computerized and hard copy employee records;
- Oversee matters related to the SAP affecting records management, including the maintenance of accurate employee files and reporting to the College of Teachers and Ministry of Education;
- Supervise the collection and analysis of data and prepare reports as required;
- Ensure that all documentation received from teachers (e.g. credentials) is complete and accurate;
- Co-ordinate the review and updating of employee records’, policies and procedures;
- Manage the process for the signing of newly hired teachers to a contract position;
- Supervise the tracking of teachers on Letters of Permission and Letters of Approval and screen documents to ensure information is correct;
- Assess ‘related experience’ documents pertaining to newly hired teachers for salary administration purposes;
- Oversee all employee records’ on-line entries to the SAP;
- Manage record keeping related to long-term occasional teacher assignments, leaves of absence, resignations and retirements;
- Manage receipt of teacher evaluation documents;
- Oversee data entry for seniority listings;
- Manage the maintenance of accurate records for the payment of Continuing Education credit courses to ensure Continuing Education teachers are paid;
- Identify and communicate employee records’ issues to the Central Co-ordinating Principals;
- Manage the communication and public relations of employee records with all system partners;
- Maintain liaison with Teacher’s Pension Plan Board, federations, Ministry of Education, and College of Teachers;
- Attend any required meetings with internal and external groups and liaise with other TDSB staff on records related issues;
- Responsible for the evaluation, supervision and monitoring of employee performance;
- Conduct formal staff performance reviews, and where required, identify any professional development needs for staff;
- Participate in the budget development process; and
- Other duties as assigned.
- Three year community college diploma or equivalent in human resources or related field with four to seven years relevant experience, or equivalent combination of education and experience;
- Intermediate level computer skills that include word processing, databases, and spreadsheets, and familiarity with employee information systems;
- Proven ability to communicate effectively (both orally and in writing) with staff, and internal/external organizations and strong interpersonal skills;
- Excellent project management skills, time management, supervisory and leadership skills;
- Proven ability to organize;
- Ability to maintain and work with confidential information;
- Knowledge and understanding of Board and/or departmental policies and procedures, collective agreements, employment/labour legislation, relevant provincial legislation relating to teacher qualifications, Ministry directives, benefits plans, etc.;
- Proven ability to work under pressure in order to meet frequent deadlines;
- Proven ability to prepare accurate reports and summaries;
- Ability to take initiative;
- Flexibility to adapt to a changing work environment;
- Ability and willingness to work evenings and weekends, sometimes with mínimal or no notice.

**Location**:5050 Yonge Street (Hybrid Work Eligible) (Wheelchair Accessible)

**Work Year**:12 months

Only applicants selected for an interview will be contacted. Applications will not be acknowledged in writing.

**_The TDSB follows a hybrid work structure where some employees may be able to work remotely at times, based on operational requirements. Please refer to _**_Policy P103 _**_, Flexible Working Arrangements for more information._**

**Working at the Toronto District School Board**:
Our staff members are the backbone of our system. Becoming a part of the TDSB team means joining a talented community of educators and support staff dedicated to enriching the lives of all students and helping them to achieve success.

The TDSB is one of the largest and most culturally diverse school boards in Canada, with approximately 246,000 students in 584 schools and approximately 40,000 employees. We offer a dynamic, challenging work environment and unmatched career opportunities for our staff.

Please review the information provided and explore the exciting career possibilities the TDSB has to offer as we continue to establish ourselves as

  • Technical Records Administrator

    6 months ago

    Toronto, Canada Sunwing Travel Group Full time

    **Technical Records Administrator** **About Us**: *** **The Opportun** **i** **ty**: Under **Sunwing** **Vacations**, we are looking for a **Technical Records Administrator** to join us in making vacation dreams come true. As the **Technical** **R** **ecords** **A** **What You’ll Do**: - Process all daily aircraft records including technical logs,...

  • Financial Record Administrator

    3 weeks ago

    Toronto, Ontario, Canada Liberty Entertainment Group] Full time

    Role OverviewLiberty Entertainment Group seeks a detail-oriented and organized individual to fill the position of Financial Record Administrator.Key ResponsibilitiesManage and maintain accurate financial records and reportsMonitor and analyze financial data to identify trends and areas for improvementCollaborate with the accounting team to ensure seamless...

  • Administrative Records Coordinator

    2 weeks ago

    Toronto, Ontario, Canada Recrute Action Full time

    Job OverviewRecruit Action is seeking a meticulous and detail-oriented Administrative Records Coordinator to join their team. This role is critical in ensuring the accurate management and analysis of both physical and electronic records. The ideal candidate will be responsible for creating, tracking, and preparing hard copy files for storage while also...

  • Medical Health Records Administrator

    5 months ago

    Toronto, Canada Edgewood Health Network Inc Full time

    EHN Canada is the nation’s largest private network of industry-leading mental health, trauma, and addiction treatment facilities, each with a passion for providing quality treatment for Canadians. We are committed to both caring for our patients and supporting their loved ones. With over 100 years of collective experience, our inpatient, outpatient, and...

  • Administrator, Technical Records

    2 months ago

    Toronto, Canada Porter Airlines Full time

    Job Summary Reporting to Supervisor, Maintenance Planning, this position will provide administrative support to the Technical Records team. Duties & Responsibilities Enter all technical data into the approved planning and records database including but not limited to: Entering details from the aircraft journey log pages including overnight maintenance and...

  • Technical Records Administrator

    8 months ago

    Toronto, Canada Porter Airlines Inc. Full time

    Job Summary: Reporting to Supervisor, Maintenance Planning, this position will provide administrative support to the Technical Records team. Duties & Responsibilities: - Enter all technical data into the approved planning and records database including but not limited to: - Entering details from the aircraft journey log pages including overnight...

  • Administrative Records Coordinator

    2 weeks ago

    Toronto, Ontario, Canada Recrute Action Full time

    Job OverviewWe are seeking a meticulous and detail-oriented Administrative Records Coordinator to join our team in the printing industry.About the RoleThis critical position ensures accurate management and analysis of both physical and electronic records. The successful candidate will be responsible for creating, tracking, and preparing hard copy files for...

  • Administrative Assistant

    3 weeks ago

    Toronto, Ontario, Canada Davies Ward Phillips & Vineberg LLP Full time

    About DaviesDavies is a top-tier Canadian law firm focused on high-stakes matters. With offices in major cities, we are consistently at the centre of the most challenging deals and cases in Canada and abroad.A position at Davies is more than just a job. When you join the firm, you will be welcomed by a team that places as much emphasis on supporting its...

  • IT and Electronic Medical Records Administrator

    1 month ago

    Toronto, Canada Sinai Health Full time

    **_This is a temporary Full Time position up to approximately twenty four (24) Months_** Sinai Health is seeking an experienced IT and Electronic Medical Records Administrator to support our Academic Family Health Team at both the Toronto and Vaughan sites. This role is crucial in ensuring the smooth operation and sustainability of our electronic medical...

  • UHIP Data and Records Administrator

    1 month ago

    Toronto, Ontario, Canada University of Toronto Full time

    About the Role:The University of Toronto is seeking a highly skilled UHIP Records and Data Administrator to provide operational oversight of the various backend systems used to administer the University Health Insurance Plan (UHIP) by the Centre for International Experience. The successful candidate will ensure the maintenance of student UHIP records,...

  • Administrative Coordinator, Health Records Department

    2 weeks ago

    Toronto, Ontario, Canada Baycrest Full time

    Baycrest Hospital seeks a detail-oriented Administrative Coordinator to join our Health Records Department.The successful candidate will be responsible for performing cross-functional duties in Admissions/Discharge/Transfer and Health Records.Key Responsibilities:Process daily inpatient admissions, discharges, and transfersVerify new referral applications...

  • Administrative Assistant

    1 month ago

    Toronto, Ontario, Canada Davies Ward Phillips & Vineberg LLP Full time

    About Davies Ward Phillips & Vineberg LLPDavies Ward Phillips & Vineberg LLP is a top-tier Canadian law firm focused on high-stakes matters. With a strong presence in Montréal, Toronto, and New York, we consistently take on the most challenging deals and cases in Canada and abroad.A position at Davies is more than just a job. When you join our team, you...

  • Administrative Records Coordinator

    2 weeks ago

    Toronto, Ontario, Canada Randstad Canada Full time

    We are seeking a detail-oriented professional to manage and analyze both hard copy and electronic records in a fast-paced environment.This role involves creating, tracking, and preparing files for storage with a strong emphasis on electronic data analysis using advanced Excel formulas.The ideal candidate will have experience with file tracking software,...

  • Administrative Coordinator for Event Planning and Record Management

    2 weeks ago

    Toronto, Ontario, Canada Upper Crust Full time

    About Upper CrustWe are a forward-thinking organization that values efficiency, precision, and effective communication.As an Administrative Assistant, you will play a crucial role in supporting our team by ensuring seamless event planning, record management, and administrative tasks.Job SummaryThis is a permanent position working 35 hours per week with a...

  • Health Records Assistant

    6 months ago

    Toronto, Canada Health Bound Health Network Full time

    Business Profile: Health Bound Health Network is a network of rehabilitation clinics that is revolutionizing rehabilitation by helping people overcome the challenges of disabling injury, illness or age-related health conditions to live active, healthier, more independent lives. It integrates innovative patient care, groundbreaking research and diverse...

  • Medical Records Supervisor

    6 months ago

    Toronto, Canada TORONTO CARDIAC CLINIC Full time

    Work Term: Permanent - Work Language: English - Hours: 37.5 hours per week - Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 1 year to less than 2 years **Work setting**: - Fast moving consumer goods (FMCG) - Relocation costs not covered by employer - Health care institution,...

  • Technical Records Administrator

    5 months ago

    Toronto, Canada Sunwing Travel Group Full time

    **Join us in making vacation dreams come true!** **Work Perks**: - Remote and/or Hybrid Work Opportunities - Great travel perks! - _ Goodlife_ Corporate Discount - Comprehensive benefits package - RRSP Matching Program - Growth opportunities - Free Parking - Open concept, collaborative workspace - Fresh Café with delicious snacks and meals at a subsidized...

  • Accounts and Financial Records Administrator

    2 weeks ago

    Toronto, Ontario, Canada Anto Wholesales Full time

    Job SummaryWe are seeking a highly skilled Accounts and Financial Records Administrator to join our team at Anto Wholesales.About the RoleThis is a permanent position with 30-44 hours per week, offering free parking and a competitive salary of $50,000 - $65,000 per year. The successful candidate will have strong organizational skills, attention to detail,...

  • Records Clerk

    1 month ago

    Toronto, Canada Davies Ward Phillips & Vineberg LLP Full time

    About Davies Davies is a top-tier Canadian law firm focused on high-stakes matters. With offices in Montréal, Toronto and New York, we are consistently at the centre of the most challenging deals and cases in Canada and abroad. A position at Davies is more than just a job. When you join the firm, you will be welcomed by a team that places as much emphasis...

  • Financial Records Administrator

    3 weeks ago

    Toronto, Ontario, Canada MAHA'S RESTAURANT Full time

    Job Description for BookkeeperMaha's Restaurant is seeking a highly skilled Bookkeeper to join our team. As a Bookkeeper, you will play a critical role in maintaining the financial records and ensuring the accuracy of our accounts.Responsibilities:Financial Record Keeping: Maintain and balance various accounts using manual and computerized bookkeeping...