Administrative Records Coordinator

2 weeks ago


Toronto, Ontario, Canada Randstad Canada Full time

We are seeking a detail-oriented professional to manage and analyze both hard copy and electronic records in a fast-paced environment.

This role involves creating, tracking, and preparing files for storage with a strong emphasis on electronic data analysis using advanced Excel formulas.

The ideal candidate will have experience with file tracking software, strong communication skills, and the ability to work accurately.

Job Description

  • Utilize file tracking software to locate, retrieve, and distribute hard copy records, ensuring accurate updates to the system.
  • Generate management reports based on specific search criteria.
  • Conduct detailed analysis of data to determine eligibility for disposal, and review disposal reports against retention schedules.
  • Compare legal hold reports to disposal reports, retaining records as necessary.
  • Organize and navigate complex Excel spreadsheets, using formulas like Conditional Formatting and VLOOKUP to analyze data.
  • Prepare physical files for storage, ensuring accurate electronic records are created and associated with the correct archive boxes.
  • Use storage vendor software to manage the retrieval and return of records and boxes from archives.
  • Scan documents to electronic format and maintain digital copies as required.
  • Audit, edit, and update records within the file tracking software.
  • Adhere to client policies for handling sensitive and confidential documents.
  • Assist with additional service lines as needed.

Requirements

  • 2 years of experience in records management, with extensive knowledge of records management software.
  • Excel skills and strong computer proficiency.
  • Strong customer satisfaction skills.
  • Excellent attention to detail.
  • Must be able to lift up to 50lbs.

Compensation

$21.30/hour, working Monday to Friday, 8:30am to 5:00pm.



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