Administrative Records Coordinator

2 weeks ago


Toronto, Ontario, Canada Recrute Action Full time
Job Overview

Recruit Action is seeking a meticulous and detail-oriented Administrative Records Coordinator to join their team. This role is critical in ensuring the accurate management and analysis of both physical and electronic records. The ideal candidate will be responsible for creating, tracking, and preparing hard copy files for storage while also analyzing electronic data related to these files.

In this position, you will utilize file tracking software to initiate searches, locate, and retrieve hard copy records from storage, and distribute files to requestors while updating the software with the current location. You will also produce management reports based on search criteria provided by requestors and perform detailed analysis on structured and unstructured data to determine eligibility for disposal, comparing reports against retention schedules.

A strong computer skills background, particularly in Excel, is essential for this role. The successful candidate will have advanced Excel skills, with a strong emphasis on data analysis and the use of complex formulas. You will also be responsible for scanning documents to electronic format following established naming conventions, maintaining soft copies on designated drives, and forwarding them electronically to requestors.

This position requires excellent attention to detail, ensuring accuracy and quality in all work. You must be able to prioritize tasks effectively to manage multiple projects and deadlines in a fast-paced environment. Excellent verbal and written communication skills are also necessary for success in this role.

As an Administrative Records Coordinator, you will adhere to client policies related to handling sensitive and confidential documents and information. You will also assist in providing services across all service lines as needed, in addition to your primary role.

Benefits and Perks

We offer a competitive hourly salary of $21.30. The contract duration is approximately 7 months, working full-time hours (37.50 hours per week). Our office is open from 8:30 am to 5:00 pm, Monday through Friday. We strive to maintain a dynamic and inclusive work environment where every team member feels valued and supported.

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