Administrative Assistant

2 months ago

Edmonton, Canada NAIT Full time

**NOTE: This competition is limited to current salaried NAIT staff.**_ _

**NOTE: This is a temporary position ending on or before September 2025 with the possibility of extension.**

**NOTE: This is an on-campus position at our Main campus store at NAIT where you will work predominately Mon to Fri 8:00am-3:45pm (some flexibility will be required during our back-to-school intakes with evening and weekend support).**

**Key Responsibilities**:

- Support the Management Team and departmental leadership teams in a variety of areas related to the operations, student success, and the NAIT community.
- Work with colleagues, NAIT departments, and external partners to facilitate departmental communication and messaging, such as desktop publishing for marketing materials, team handbooks and newsletters
- Process and administer functions and services related to office management and special programs operated by shop AT NAIT (e.g. leading sponsored student accounts administration).
- Support the area’s marketing team in creating, organizing, and delivering high-energy, customer-focused promotions.
- Greet office visitors and assist with inquiries in a welcoming and professional manner.
- Join the team in offering an excellent experience for students and the NAIT community, giving added hands-on support during rush, intakes, and special store promotions.
- Supporting reporting standards (i.e. safety reports and other audit reports)
- Weekly upkeep and overview of our website content for accuracy and ease of shopping
- Develop and maintain shop AT NAIT’s social media (Facebook, Instagram, Twitter, and TikTok) content in collaboration with the Digital Media Specialist
- Monitor and engage with followers on social media, including responding to relevant messages and comments and provide social customer service
- Design and produce posters, social media graphics, etc.
- Assist the buying team when required with part set up, reporting and requisition processing
- Assist in the requisition process to cycle through program requisitions as required

**Skills & Abilities**:

- A positive attitude with excellent skills in teamwork, customer service, resourcefulness, and communication.
- Strong attention to detail, while often working under tight timelines
- The capacity to organize and administer several projects in tandem with daily responsibilities, and model flexibility in a dynamic work environment.
- An aptitude for social media platforms and computer software programs, including fluency in MS Office
- Thorough training and knowledge of Adobe Creative Cloud Suite (Photoshop, Illustrator) and Canva.
- Use of good judgement and discretion in the administration and prioritization of tasks and projects.

**Qualifications**:

- High school diploma with post-secondary education, preferably in office administration.
- Experience managing social media channels and developing engaging content as part of an organizational strategy
- Must have experience or education related to marketing, communications, or design.
- An equivalent combination of education and experience may be considered.

**Remuneration**: $39,831.25 - $51,426.65 annually (based on 32.63 hours per week), plus a comprehensive benefits package. (Classification - Administrative Support IV).
- This position is covered by the Alberta Union of Provincial Employees (AUPE) Collective Agreement._

**Please submit a resume and cover letter to be considered for this opportunity.**

**About NAIT**

At NAIT, people matter.

We’re proud to have been named one of Alberta’s Top Employers for 13 consecutive years. Developing an engaging, supportive, and rewarding work culture is something we take seriously. We know that people are our biggest asset - they are what makes NAIT a great place to work.

**What we offer**

We’ve created a benefits package that focuses on health and wellness, professional and personal growth, recognition, and work-life balance.

NAIT is a flexible workplace and depending on the nature of your role, you may request flexible work arrangements with respect to where and when you work, including being on-campus full-time, working off-site, or a combination of the two.

Employees also have access to excellent vacation time, paid time off between Christmas and New Year's, a strong recognition program, learning opportunities, 2 annual all-staff professional development days and so much more.

**Additional requirements**

Applicants with education credentials earned outside of Canada who have not had them previously assessed should have their credentials evaluated by World Education Services or the International Qualifications Assessment Service (IQAS)

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