Administrative Coordinator

2 weeks ago

Calgary, Canada BELTERRA CORPORATION Full time

**Company**

**Job Summary**:
Our Calgary, AB branch is currently seeking an Administrative Coordinator to join our team. We’re looking for a self-motivated, personable, and enthusiastic individual who enjoys interacting with customers and working in a fast-paced office environment. The Administrative Coordinator will provide support to the Branch Manager, Operations Managers, and any other staff that requires administrative assistance. Minimum 3 years of work experience in an administrative role within an industrial work environment is required.

**Main Responsibilities**:

- Answer all incoming phone calls in a prompt and professional manner, assist the caller with any queries or redirect call to appropriate personnel.
- Assist with invoicing and inventory receiving when necessary.
- Type correspondence, reports and other documents as needed.
- Scanning and Data Entry
- Provide administrative support to staff.
- Coordinate repairs to office equipment.
- Sort, record and distribute all incoming and outgoing mail and other correspondence.
- Match invoices and receiving reports in a timely manner to be approved by appropriate personnel for furtherance to Head Office
- Assist with accounts receivables.
- Assist Inside Sales when required.
- Assist with ISO - Quality Control administration such as generating and assigning Issue Tickets, follow up with open Issues, and taking and distributing ISO meeting meetings as needed.
- Preparing work orders for invoicing once shipped.
- Submitting Employee Expense Reports as required.

**Qualifications**:

- Administrative: 3 years (required)
- Proficiency in MS Word, Excel, PowerPoint, Projects, Outlook
- Minimum 3 years of experience working in an industrial and/or field service company.

**What We Offer**:

- Competitive wage
- Full range of health benefits
- Employee and Family Assistance Program
- Group RRSP plan with 5% employer matching
- Opportunities to grow within our organization
- Awesome team of dedicated individuals

Reporting to: Operations Manager

We thank all applicants in advance, but we will only contact those who have been shortlisted.

INDHP

**Job Types**: Full-time, Permanent

**Salary**: From $55,000.00 per year

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Calgary, AB: reliably commute or plan to relocate before starting work (preferred)

**Experience**:

- administrative assistant: 3 years (required)

Work Location: In person

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