Administrative Coordinator

5 months ago

Kingston, Canada Your Team Kingston Real Estate Team Full time

Your Team Kingston is seeking qualified individual to join our dynamic real estate team in an administrative position specializing and Deal Coordination. Administrative duties such as document preparation, filing, and tracking transactions are integral to supporting the overall efficiency of the real estate team. Attention to detail and the ability to multitask in a fast-paced environment are key attributes for success in this position.

**Responsibilities**:
1. Transaction Management: Facilitate and coordinate real estate transactions from contract to closing, ensuring a smooth and efficient process.

2. Documentation: Prepare and organize necessary documentation, including contracts, amendments, and disclosures, to comply with legal requirements.

3. Communication: Act as a liaison between clients, real estate agents, lenders, lawyers, and other stakeholders to ensure clear and timely communication throughout the deal.

4. Timeline Management: Track and manage critical timelines, deadlines, and contingencies to ensure compliance with contractual obligations.

5. File Maintenance: Maintain accurate and organized transaction files, ensuring all paperwork is complete and in accordance with company policies.

6. Client Support: Provide exceptional customer service to clients by addressing inquiries, resolving issues, and keeping them informed about the progress of their transaction.

7. Collaboration: Collaborate with real estate agents, title companies, lenders, lawyers and other professionals involved in the transaction process.

**Competencies**:
1. Organizational Skills: Ability to manage multiple tasks and prioritize workload to meet deadlines.

2. Attention to Detail: Thorough and meticulous in handling paperwork and ensuring accuracy in documentation.

3. Communication: Strong verbal and written communication skills, with the ability to convey information clearly and concisely.

4. Adaptability: Flexibility to adapt to changing priorities and navigate through challenges in a dynamic real estate environment.

5. Problem-Solving: Resourceful problem solver with the ability to resolve issues efficiently.

6. Tech Proficiency: Familiarity with real estate transaction management software and tools.

7. Customer Focus: Commitment to providing excellent customer service and ensuring a positive client experience.

**Qualifications**:
1. High school diploma or equivalent; additional real estate education a plus.

2. Previous experience in real estate administration or related field preferred.

3. Familiarity with real estate transaction processes and documentation is not required but is an asset.

4. Strong computer skills, including proficiency including Google workspace.

5. Familiarity with relevant tools like CRM software and knowledge of industry-specific terminology can also be beneficial.

Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

**Salary**: $40,000.00-$50,000.00 per year

Schedule:

- Monday to Friday
- Overtime

Supplemental pay types:

- Bonus pay

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Ability to Commute:

- Kingston, ON K7P 0L8 (required)

Work Location: In person

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