Coordinator, Academic Integrity and Administration
6 months ago
About Queen's University
Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.
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Job Summary
A Brief Overview
Reporting to Assistant Dean (Academic), the Coordinator, Academic Integrity and Administration is responsible for providing senior complex administrative support to the Assistant Dean (Academic) and Assistant Dean (Teaching and Learning) at the Smith School of Business. This position acts as the primary point of contact for all matters relating to academic integrity, and directly supports the Assistant Dean (Academic) with investigations into departures from academic integrity, including compiling the documentation required to adjudicate cases in a timely and efficient manner. This position registers and tracks departures from academic integrity, maintaining a centralized database and producing statistical reports. The incumbent also drafts a variety of communications including decision letters and briefing notes, communicates academic integrity decisions, ensures sanctions have been applied, and monitors further appeals. The Coordinator, Academic Integrity and Administration schedules and supports student appeal meetings by attending and taking meeting minutes, while ensuring compliance with record-keeping requirements. The Coordinator, Academic Integrity and Administration also supports the Assistant Dean (Teaching and Learning) by providing administrative support to curriculum related committees, including data collection and supporting curriculum mapping process. The Coordinator, Academic Integrity and Administration functions with an exceptional level of professionalism, and maintains a high degree of confidentiality, tact and discretion to provide effective and timely administration. This position acts as the first point of contact, and coordinates activities for senior staff in the department and/or unit including arranging meetings, preparing correspondence, minute taking, and meeting logistics. This position reviews reports and disseminates information to stakeholders and senior staff. This position coordinates central activities within the department and/or unit, and monitors and follows-up with staff to confirm activity progression. This position also prepares and generates financial reports for the department and/or unit.
**Job Description**:
What you will do
- Acts as the first point of contact for the department and frontline resource and contact person for senior staff.
- Coordinates activities for senior staff in the department and/or unit including arranging meetings, preparing
correspondence, minute taking, and meeting logistics.
- Reviews reports and disseminates information to stakeholders and senior staff. Prepares and distributes
correspondence, documents, and/or reports, and maintains files.
- Plans and coordinates meetings, prepares materials, and records and distributes minutes.
- Coordinates central activities within the department and/or unit. Monitors and follows-up with staff to confirm activity
progression.
- Performs general accounting and bookkeeping duties including accounts payable, accounts receivable, and expense
reimbursements.
- Prepares and generates financial reports for the department and/or unit.
- Other duties as required in support of the department and/or unit.
Required Education
- Three-year Community College Diploma or Three-Year Bachelor Degree, or equivalent.
Required Experience
- More than 3 years and up to and including 5 years of experience.
Consideration may be given to an equivalent combination of education and experience.
Job Knowledge and Requirements
- Practical and applied knowledge of specialized methods and processes that are typically acquired through a
combination of technical or academic qualification and/or work experience.
- Provide consultation and advice on non-straightforward and/or complex issues.
- Interaction with others typically requires interpersonal skills and the ability to understand and influence.
- Adapt messages to meet the needs of the intended audience.
- Build relationships, trust and credibility.
- Manage own work and may train and review the work of casual employees, work study students and/or volunteers, to
see commitments through to completion.
- Contribute to setting work priorities and direction, supporting the team in achieving goals and objectives.
- Participate in project team meetings and develop individual project plans.
- Lead procedural or technological change within a unit.
- Identify new problems and seek information and input to fully understand the cause of problems.
- Identify opportunities to improve the effectiveness and efficiency of wo
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