Administrative Services Coordinator
5 days ago
We are seeking an experienced Administrative Services Coordinator to join our team at Hampton Inn Kingston. This is a permanent, full-time position with a competitive salary range of $55,000 - $65,000 per year.
About the RoleThe successful candidate will be responsible for providing administrative support to our hotel operations, including implementing new procedures, delegating tasks to office staff, and ensuring that all administrative activities are carried out efficiently. They will also be responsible for coordinating and planning office services, assembling data, and preparing reports.
This role involves working closely with our management team to ensure that all administrative procedures are followed and deadlines are met. The ideal candidate will have excellent organizational skills, attention to detail, and the ability to work independently in a fast-paced environment.
Responsibilities- Implement new administrative procedures to improve efficiency and productivity;
- Delegate tasks to office support staff to ensure effective use of resources;
- Establish work priorities and ensure that all administrative activities are carried out on time;
- Coordinate and plan office services, including accommodation, relocation, equipment, supplies, and security services;
- Assemble data and prepare periodic and special reports, manuals, and correspondence;
- Perform data entry and other administrative tasks as required;
- Oversee and coordinate office administrative procedures to ensure compliance with company policies and procedures;
- Resolve conflict situations and provide support to colleagues as needed;
- Oversee payroll administration and ensure accurate and timely payment of employee salaries.
To be successful in this role, you will require:
- A Bachelor's degree in Business Administration or a related field;
- At least 5 years of experience in an administrative role, preferably in a hotel or hospitality setting;
- Excellent organizational skills, attention to detail, and the ability to work independently in a fast-paced environment;
- Strong communication and interpersonal skills, with the ability to work effectively with colleagues, management, and external partners;
- Proficiency in Microsoft Office, including Word, Excel, and PowerPoint;
- Ability to maintain confidentiality and handle sensitive information with discretion;
- Availability to work 35-44 hours per week, including occasional evenings and weekends.
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