Administrative Coordinator
7 months ago
Administrative Coordinator
About Queen's University
Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.
Come work with us
Job Summary
**A Brief Overview**
Reporting to the School Manager, the Administrative Coordinator provides high-level administrative support to the Director and School Manager. The incumbent is responsible for the Director's calendar management, including scheduling meetings, meeting preparation and ad hoc administrative support as required.
The incumbent is responsible for all administrative aspects of monthly School Meetings, including scheduling, agenda development, slide deck coordination and minute preparation. The incumbent is the first point of contact for all faculty, adjunct and teaching fellow payroll and human resource inquiries, in addition to faculty recruitment support and manages contract submission for term adjuncts/teaching fellows as well as paperwork for additional duties and overloads. The incumbent provides administrative support to the Appointments Committee and RTP Committee.
In additional to the above, the incumbent assists with planning and coordinating department events in conjunction with the Communications Coordinator.
This position provides administration, coordination and operational support for the department. This position schedules and prepares meetings, responds to inquiries, and initiates and prepares correspondence as required. This position also creates and maintains databases, analyzes data, and prepares reports and statistics.
The schedule for this position requires the incumbent to work variable hours, including regular attendance at early morning meetings.
**Job Description**:
**What you will do** Provides general administrative assistance to senior staff in the department. Responds to inquiries, and initiates and prepares correspondence as required.
-Provides general office support to faculty and/or staff members by arranging meetings, special events, and appointments.Prepares necessary background information required for meetings such as agendas, minutes, briefing notes and reference documents.Schedules interviews and performance reviews for faculty and/or staff.
- Creates and/or maintains a variety of databases. Performs analysis, and prepares reports and statistics.
- Collects and prepares documentation, and maintains files for renewal, tenure and promotion, term adjuncts, post-doctoral fellows, visiting scholars, and casual staff.
- Sets up spaces for meetings, programs and/or events, monitors videoconference delivery quality, and escalates problems to IT for resolution.
- Coordinates requests for space booking.
- Other duties as required in support of the department and/or unit.
**Required Education**
- Three-year Community College Diploma or Three-Year Bachelor Degree, or equivalent.
- in office administration preferred.
**Required Experience**
- More than 2 years and up to and including 3 years of experience.
- Experience with providing administrative support considered an asset (e.g., document editing, proofing, formatting and production, data entry, scheduling/coordinating meetings and/or travel arrangements, receiving/relaying messages, etc.).
Consideration may be given to an equivalent combination of education and experience.
**Job Knowledge and Requirements**
- Practical and applied knowledge of specialized methods and processes that are typically acquired through a combination of technical or academic qualification and/or work experience.
- Provide consultation and advice on non-straightforward and/or complex issues.
- Interaction with others typically requires interpersonal skills and the ability to understand and influence.
- Adapt messages to meet the needs of the intended audience.
- Build relationships, trust and credibility.
- Manage own work and may train and review the work of casual employees, work study students and/or volunteers, to see commitments through to completion.
- Contribute to setting work priorities and direction, supporting the team in achieving goals and objectives.
- Participate in project team meetings and develop individual project plans.
- Lead procedural or technological change within a unit.
- Identify new problems and seek information and input to fully understand the cause of problems.
- Identify opportunities to improve the effectiveness and efficiency of work processes.
- Draw logical conclusions and provides opinions and recommendations.
- Research equity, diversity, accessibility and inclusion resources and best practices relevant to the job and unit operations in order to inform evidence-based planning.
- Commitment to principles of equity, divers
-
Administrative Coordinator
7 months ago
Kingston, Canada Queen's University Full timeAdministrative Coordinator About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering &...
-
Project & Administrative Coordinator
17 minutes ago
Kingston, Canada Queen's University Full timeProject & Administrative Coordinator About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering &...
-
Administrative Coordinator
7 months ago
Kingston, Canada Queen's University Full time**About Queen's University** Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics &...
-
Project & Administrative Coordinator
20 minutes ago
Kingston, Canada Queen's University Full timeAbout Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation,...
-
Administrative Operations Coordinator
4 weeks ago
Kingston, Ontario, Canada Eryigit & Company Tax Pro Incorporated Full timeAt Eryigit & Company Tax Pro Incorporated, we are seeking an experienced Administrative Operations Coordinator to join our team.We are looking for a highly organized and detail-oriented individual who can provide administrative support to our office operations. The successful candidate will have excellent communication skills, be able to multitask...
-
Administrative Coordinator
6 months ago
Kingston, Canada Your Team Kingston Real Estate Team Full timeYour Team Kingston is seeking qualified individual to join our dynamic real estate team in an administrative position specializing and Deal Coordination. Administrative duties such as document preparation, filing, and tracking transactions are integral to supporting the overall efficiency of the real estate team. Attention to detail and the ability to...
-
Administration Coordinator
7 months ago
Kingston, Canada BGC South East Full time**BGC South East is currently seeking the following position**: **Administration Coordinator** Location - West End Community Centre (1300 Bath Road) Position Timeline - One year contract Hours/days of work - Monday to Friday between the hours of 8:00am-6:00pm with occasional weekends. Rate of pay - $18.50/hr **Overview**: Ensure efficient day to day...
-
Financial Operations and Administrative Coordinator
6 months ago
Kingston, Canada Queen's University Full time**About Queen's University** Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics &...
-
Coordinator, Finance and Legal Administration
7 months ago
Kingston, Canada Queen's University Full timeCoordinator, Finance and Legal Administration About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration,...
-
Kingston, Canada Queen's University Full timeHuman Resources and Administrative Coordinator About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration,...
-
Coordinator, Academic Integrity and Administration
6 months ago
Kingston, Canada Queen's University Full timeCoordinator, Academic Integrity and Administration About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration,...
-
Coordinator, Finance and Legal Administration
7 months ago
Kingston, Canada Queen's University Full timeAbout Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation,...
-
Kingston, Canada Queen's University Full timeAbout Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation,...
-
Administrative Coordinator
1 month ago
Kingston, Canada Bayshore HealthCare Full timeBayshore HealthCare is one of the Canada’s leading providers of home and community health care services and is a privately owned company. Bayshore HealthCare is proud to showcase its achievement as a Platinum member of Canada’s Best Managed Companies Program every year since 2006. In 2015, Bayshore achieved the designation for Best Practice Spotlight...
-
Coordinator, Academic Integrity and Administration
6 months ago
Kingston, Canada Queen's University Full timeAbout Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation,...
-
Finance and Administrative Coordinator
8 months ago
Kingston, Canada Queen's University Full timeFinance and Administrative Coordinator About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering...
-
Administrative Coordinator for Office Operations
3 weeks ago
Kingston, Ontario, Canada Queen's University Full timeJob SummaryWe are seeking an experienced Administrative Clerk to join our team at Queen's University. As an Administrative Coordinator, you will be responsible for providing administrative support to our office operations.
-
Administrative Coordinator
7 months ago
Kingston, Canada Routes Adventures Full timeRoutes Adventures is the Canadian provider for Road Scholar, a leader in learning adventures. When it comes to creating educational travel adventures that enrich the lives and fulfill the dreams of more than 100,000 people every year, there's no organization better than Road Scholar. What's our secret? Dedicated and talented staff who believe in our...
-
Administrative Coordinator
4 weeks ago
Kingston, Canada Bayshore HealthCare Full timeBayshore HealthCare is one of the Canada’s leading providers of home and community health care services and is a privately owned company. Bayshore HealthCare is proud to showcase its achievement as a Platinum member of Canada’s Best Managed Companies Program every year since 2006. In 2015, Bayshore achieved the designation for Best...
-
Administrative Coordinator
3 weeks ago
Kingston, Canada Bayshore HealthCare Full timeBayshore HealthCare is one of the Canada’s leading providers of home and community health care services and is a privately owned company. Bayshore HealthCare is proud to showcase its achievement as a Platinum member of Canada’s Best Managed Companies Program every year since 2006. In 2015, Bayshore achieved the designation for Best...
