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Executive Assistant

4 weeks ago

Vancouver, Canada Creative Others Full time

**Part-Time (Employed Or Contract)**

Creative Others is looking for a part-time Executive Assistant with bookkeeping experience (Approx 16 hours/week) to join our team. This position requires in-person attendance at our office at 780 E Cordova St (Parking provided) and we are open to remote work at times with prior communication. You will be working directly with the Director as well as taking instruction/guidance from the Finance Director for particular tasks.

This position plays a vital role in the day-to-day operations of our business by performing administrative duties as well as bookkeeping tasks.

We are looking for someone who prides themselves on being a clear transparent communicator, has a high standard of ethics and morals, loves organization and optimization and lastly a hunger to improve and progress both the business and themselves.

**Why Work With Us?**

Creative Others was founded on the values of Community, Creativity, Innovation and Challenging the Status.Co. We hold ourselves to these values in everything we do both internally and externally which ultimately leads to amazing projects and just as importantly a great work environment of inclusivity, respect, encouragement, accountability and progression for the business and the individual.

**Roles And Responsibilities**:
**ADMINISTRATIVE DUTIES MAY INCLUDE**:

- Contributing to the completion of ongoing and special projects, including assisting with process development, meeting management, and strategic planning initiatives
- Assisting with the development and implementation of company policies and procedures
- Developing and streamlining operational efficiencies, databases and filing systems
- Reviewing accountability systems within the organization
- Performing clean-up and organization of client files
- Reviewing, preparing and submitting award submissions
- Reviewing, compiling and presenting open RFPs to the director
- Data entry
- Researching for special projects
- General maintenance and upkeep of the studio space
- Other duties as required

**BOOKKEEPING DUTIES MAY INCLUDE**:

- Responsible for essential Bookkeeping tasks: Using Quickbooks Online, managing all data entry for A/R and A/P.
- Scanning and uploading receipts
- Reconciling and processing expense reports
- Ensuring all project budgets/finances are up to date
- Preparing payroll (via Quickbooks) and filing payroll taxes
- Other bookkeeping duties as required

**Key Skills & Qualifications**:

- A post-secondary degree/certification in accounting, bookkeeping, or business administration is preferred but not required
- Strong detail orientation skills
- Strong organizational, interpersonal and communication skills as well as proofreading and editing abilities
- High level of critical thinking and strong problem-solving skills
- Possess great soft skills; collaborative, proactive, and approachable with a strong desire to learn and grow
- Enjoys organizing, establishing and maintaining policies and procedures
- Ability to identify and manage priorities with a sense of urgency
- Experience working with Neurodiverse Creatives is a bonus
- Must be legally eligible to work unrestricted in Canada

As the company grows and evolves, these responsibilities will evolve and develop. We will provide an environment in which you can make valuable contributions from day one while also building opportunities for personal learning and growth. The work you’ll do will directly impact the experience, and success, of the business.

Compensation will be based on your qualifications and experience in the range of $25.00 to $35.00/hr

**Job Type**: Part-time
Part-time hours: 16 per week

**Salary**: $25.00-$35.00 per hour

**Benefits**:

- Casual dress
- Company events
- On-site parking

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Vancouver, BC: reliably commute or plan to relocate before starting work (required)

Work Location: Hybrid remote in Vancouver, BC

Expected start date: 2023-01-31

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