Junior Legal Administrative Assistant

4 weeks ago

Surrey, Canada Hamilton Duncan Full time

**WHO WE ARE**

Hamilton Duncan is one of the Fraser Valley’s largest and most well-established law firms, boasting a team of more than 30 talented lawyers and 60 excellent support staff. Located in Surrey - one of the fastest growing cities in Canada, and one that is much more affordable than Vancouver - we provide high-end legal services to a wide variety of clients in an assortment of interesting and challenging matters across diverse areas of practice. We pride ourselves in our commitment to our community and our collegial workplace and want people who value a culture and management style that fosters respect while rewarding individual responsibility, initiative and creativity and providing opportunities for further development.

**WHO WE NEED**

As a legal administrative assistant in our firm you will support our lawyers in the ICBC litigation group. Your work will help fuel the success of our team and our clients, and you will be provided with support to develop your skillset within the legal profession.

**WHY YOU’LL WANT TO WORK WITH US**

We ask a lot of our people, so we try to give a lot in return. In addition to a competitive salary, we think you’ll love these other benefits of working at Hamilton Duncan:

- **Health and wellness**: Take care of yourself and your family with our comprehensive benefits plan that includes extended medical, dental, vision, critical illness and life insurance coverages as well as an employee assistance program for those trying times. Sick leave days ensure that you don’t choose between your health and your income.
- **Plan for your future**: Once you’ve been with us at least a year, you will be eligible to participate in our group RRSP program and we will match a portion of your contributions.
- **Develop your skills**: Successful applicants to our continuing education program get some or all of their tuition reimbursed for further law-related skills training.
- **Location**: Get to work quickly thanks to our highly-accessible office location (directly adjacent to the Gateway SkyTrain station) with on-site fitness facility.
- **Additional comforts**: Enjoy coming to work in jeans every Friday, leaving an hour early before long weekends and all summer weekends and socializing with your colleagues at our regular social functions.

**WHO YOU ARE**
- **Experience**: At least 1 year as a legal administrative assistant in a similar role with comparable responsibilities is required. Experience in personal injury or ICBC is considered an asset.
- **Education**: A legal administrative assistant certification from an accredited post-secondary institution.
- **Characteristics**: You should be self-motivated and thrive on solving problems both independently and with the team. You are a proactive self-starter who has a positive and energetic attitude. You understand the importance of exercising discretion and confidentiality, and can adapt to ever changing responsibilities. The position can be demanding, meaning that you need to be calm under pressure and eager to take on challenges. We take pride in the quality of our work, so we hope you do too.

**WHAT YOU WILL DO**

You will be an integral part of the team, critical to the success of both the lawyers you work with and our clients. Along your journey of providing invaluable assistance to our clients with their challenges, you will be responsible for:

- **Administering** clients’ files including file opening (conflict searches, client identifications and other tasks), scanning documents, preparing binders, filing, billing, reporting, and file closing.
- **Sorting** incoming mail and prepare outgoing mail.
- **Maintaining **the document management system.
- **Drafting** correspondence and other legal documents and ensuring their timely filing and delivery.
- **Managing** the calendars of lawyers and bring forward systems to help ensure that matters progress as they should and that nothing gets missed.
- **Completing **additional administrative duties as required.

**Job Types**: Full-time, Permanent

**Salary**: $23.00-$28.00 per hour

Expected hours: 35 per week

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site gym
- Paid time off
- RRSP match
- Tuition reimbursement
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

**Experience**:

- LAA: 1 year (preferred)

Licence/Certification:

- LAA certificate (required)

Work Location: In person

Application deadline: 2024-03-01

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