Purchasing and Fleet Management Administrator

2 days ago

Mississauga, Canada Epiroc AB Full time

**United. Inspired.**Performance unites us, innovation inspires us, and commitment drives us to keep moving forward.

**We succeed in our core business because we are passionate innovators with courage to change.**With collaboration and mutual confidence, teams and individuals trust and support each other’s abilities to offer solutions. Together, we lead the way to make mining and construction more sustainable.

**Epiroc offers rewarding experiences and professional growth opportunities.** Recognition for your hard work includes:

- _Competitive wages and annual employee bonus and incentives._
- _Family-friendly benefits package._
- _Company matching group retirement savings plan._
- _Paid vacation and sick time._
- _Fleet vehicles and travel allowances._
- _Support for relocations._
- _Employee perks and discounts._
- _Trades apprenticeships._
- _Support for growth, training and education._
- _Progressive flexible work arrangements._
- _Employee social engagement activities and Company-sponsored events including fundraising, family, and community involvement._
- _Sustainable employment and growth._

**Epiroc is now hiring a Purchasing and Fleet Administrator to join our Finance Team**

**Responsibilities**:
1. Fleet Management:

- Oversee the comprehensive management of the vehicle fleet across all Epiroc facilities in Canada.
- Efficiently coordinate the ordering and follow-up of new vehicles.
- Act as a liaison between Drivers and suppliers, fostering and maintaining excellent relationships.
- Ensure the accuracy and consistency of fleet database records.
- Supervise end-of-lease processes and resale.
- Establish and monitor Key Performance Indicators for Fleet Management.
- Work on cost initiatives to help better the business.
- Implement and uphold preventative maintenance programs with specified schedules.
- Manage administration requirements, including the meticulous mailing of information to drivers.
- Oversee fleet inventory, ensuring data integrity, availability, and optimal utilization.
- Provide training and assistance to key stakeholders.

2. Coding Administration and Coordination:

- Design, develop, and implement new reports to uphold data integrity and accuracy.
- Provide training and assistance to key stakeholders in coding processes.
- Serve as the liaison and owner of several measurable reports between Procure-to-Pay (PTP) and Mississauga customer center (MCA).
- Code invoices accurately, ensuring alignment between purchase orders and vendor invoices for direct and Indirect vendors.
- Manage internal KPI’s to provide service to help MCA stay within internal targets and compliance.
- Create Journal Vouchers when applicable.
- Contribute to Vendor Database.
- Other projects as required.

**Education**:

- Possess post-secondary education, preferably in a relevant discipline.

**Experience**:

- Ideally 3-years or more in a similar administrative role.

**Internal Qualifications**:

- Excellent attendance.

**Skills and Abilities**:

- Demonstrate a proactive versus reactive mindset.
- Exhibit strong attention to detail, coupled with numeric and analytical skills.
- Proficient in Microsoft Office Suite, with a focus on Excel, Word, and Outlook.
- Showcase excellent verbal and written communication skills.
- Display a proven ability to collaborate effectively with diverse departments and external stakeholders.
- Possess a positive attitude and strong interpersonal skills.

**Join us, and be part of a diverse, electrifying, innovative and highly collaborative team**An inclusive workplace that allows people to thrive. Inclusion is foundational for our Epiroc culture. We want all our people to have a strong sense of belonging. As we work in diverse teams across geographies, cultures, and professional areas, inclusive behaviour is something we expect from ourselves and each other. We are continually looking for ways to strengthen our inclusive culture.

**A place where we all matter.**Epiroc’s diversity approach is holistic, and our goal is to continue attracting, developing and retaining talented employees from diverse backgrounds, allowing us to benefit from a wide variety of experiences and perspectives.

**United. Inspired.**Performance unites us, Innovation inspires us, and commitment drives us to keep moving forward. In the 150 countries where you can find Epiroc, we encourage our employees to take ownership of their own development and careers with the support of their leaders. We are committed to giving you every opportunity to succeed in a culture of innovation, diversity, and collaboration, combined with a caring atmosphere.

LI-SL1

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