Executive Assistant, Corporate Services and Cfo

1 week ago

Airdrie, Canada City of Airdrie Full time

**Company Biography1**:
As one of the fastest growing cities in Alberta, the City of Airdrie is a recognized leader in building a vibrant and sustainable community through innovation.

At the City of Airdrie, incredible opportunities happen every day in a flexible work environment that is tailored to each department. Our inclusive culture and values create a workplace where we welcome aspiring, driven and creative individuals to help us accomplish our business and community goals. We are supportive of one another, and we have fun while we serve our community. We are passionate about improving the lives of our residents through care and respect; that is the foundation of our organization. At the City of Airdrie, we learn, grow and accomplish great things together.

If you have a passion for building a better community and are ready to join the excitement, we’d love to hear from you

**The Opportunity**:
The City of Airdrie is seeking an Executive Assistant to support the day-to-day needs of the Director of Corporate Services and CFO, and the Director of Community Infrastructure.

The position requires a high level of confidentiality, sound judgement, diplomacy, attention to detail, and the ability to thrive in a fast-paced environment. Advanced administrative skills including the ability to write reports, speaking and briefing notes, and develop presentation materials are required. Also required is a demonstrated ability to work effectively and calmly under tight deadlines. And through it all, the ability to provide exemplary customer service to a wide variety of internal and external stakeholders is essential.

This position includes the occasional presence at meetings and special events during the evening and weekends.

Primary accountabilities:

- Maintain the Director of Corporate Services and CFO, and the Director of Community Infrastructure’s calendars including prioritization, coordination and scheduling internal and external meetings; Assist in resolving time management/scheduling conflicts as required
- Support the planning, scheduling, preparation, execution and follow-up for team, board and committee agendas and meetings
- Build strong and strategic relationships to work collaboratively across departments, business units, and with members of Council, customers and the public while maintaining a positive corporate image
- Coordinate appointments, meetings, special events, catering and travel arrangements
- Reconcile expenses to maintain records of budget expenditures
- Complete special projects, as assigned

**You Bring**:

- Completion of a Diploma in Business Administration, Office Administration or related field
- APC Certification and or Canadian Certified Administration Professional (CCAP)
- Minimum of 5 years’ experience in an administrative role
- Knowledge and understanding of Council/Committee protocol and municipal functions would be an asset
- Experience supporting multiple senior administration
- Expertise in in writing, editing and quality checking to ensure accuracy and consistency within and across all documents
- High level of organizational and administrative skills with the ability to multi-task and adapt to changing priorities while working under pressure to meet deadlines
- Comfortable learning and assisting in troubleshooting and the rollout of new systems
- Exceptional written and verbal communication skills with the ability independently compose reports, policies and procedures
- Ability to recognize matters of a confidential nature and handle in a discreet, professional manner
- Demonstrate initiative, sound judgement, critical thinking, the ability to work independently, and to respond to high priority and politically sensitive situations
- Proven ability to work within multiple teams across the organization while supporting multiple senior administration
- Excellent analytical, investigative and problem-solving skills with a high attention to detail
- Proven research skills and the ability absorb complex topics
- Background in one or multiple areas of administrative services including, finance, accounting, procurement, legal and technology would be an asset

**We Offer**:
Along with a competitive compensation program and City paid health and dental premiums, this position also includes:

- Excellent and comprehensive health, dental, paramedical and benefits plan
- First-in-class pension plan
- Career development and tuition reimbursement
- Employee discounts, annual adult fitness (Genesis Place, Airdrie) pass, social events and health & wellness initiatives

Continuous learning through training and development is encouraged as are flexible work arrangements, when possible. We recognize that our people work best when they feel engaged in their environment and appreciated for their efforts and our overall benefits package reflects that.

**Additional Information**:
This is a full time role (37.5 hours per week) which includes a comprehensive benefits and pension pac

  • Administrative Assistant Corporate Properties

    1 month ago

    Airdrie, Canada City of Airdrie Full time

    **Company Biography1**: As one of the fastest growing cities in Alberta, the City of Airdrie is a recognized leader in building a vibrant and sustainable community through innovation. At the City of Airdrie, incredible opportunities happen every day in a flexible work environment that is tailored to each department. Our inclusive culture and values create a...

  • Executive Chef Assistant

    3 weeks ago

    Airdrie, Alberta, Canada Alberta Ltd. Full time

    Are you a motivated and organized individual looking for a new challenge in the culinary industry? Alberta Ltd. is seeking an Executive Chef Assistant to join our team!About the RoleWe are looking for an experienced chef who can assist our head chef in managing the kitchen, preparing meals, and overseeing food service areas. This is a fantastic opportunity...

  • Executive Assistant

    4 weeks ago

    Airdrie, Alberta, Canada Canada Inc Full time

    At Canada Inc, we are seeking an experienced Executive Assistant to oversee office operations and support our team.Job Description:We are looking for a highly organized and detail-oriented individual to manage day-to-day office activities, ensure smooth workflow, and maintain high-quality standards.The successful candidate will be responsible for...

  • Executive Assistant

    4 weeks ago

    Airdrie, Alberta, Canada Bud Mart Full time

    Job DescriptionWe are seeking an experienced Executive Assistant to provide administrative support and coordination at Bud Mart.Key ResponsibilitiesAdministrative Support: Provide high-level administrative assistance to the management team, including preparing reports, managing schedules, and coordinating travel arrangements.Coordination: Coordinate events,...

  • Executive Coordinator

    2 weeks ago

    Airdrie, Alberta, Canada AppleOne Full time

    Job SummaryWe are seeking an experienced Executive Coordinator to join our team at AppleOne. As an Executive Coordinator, you will be responsible for providing administrative support to our leadership team and ensuring the smooth operation of our office.About the RoleThis is a fantastic opportunity for an organized and detail-oriented individual who is...

  • Corporate Account Manager

    4 weeks ago

    Airdrie, Alberta, Canada Rogers Communications Full time

    About Rogers CommunicationsRogers Communications is a leading Canadian communications and media company. We are committed to connecting Canadians through our unique partnerships, world-class network, and content that Canadians love.We are seeking a dedicated team member to join our Corporate team as a CORPORATE ACCOUNT MANAGER - MIDWEST REGION. This role...

  • Full Time Service Lead

    1 week ago

    Airdrie, Canada Can Traffic Services Ltd. Full time

    Since 1978, Can-Traffic Services has been a leader in traffic signal design and installation. With 45+ years of technical expertise and experience to draw upon, our field teams deliver a first-rate, safety-conscious, and efficient service. At Can-Traffic, our adept, professional crews and field teams are expected to respond to all types of traffic dynamics...

  • Executive Assistant

    4 weeks ago

    Airdrie, Alberta, Canada Canada Inc Full time

    Job Title: Executive Assistant - Support SpecialistAbout Us:CANADA INC is a dynamic and fast-paced company that requires an experienced Administrative Clerk to join our team. Our ideal candidate will be highly organized, efficient, and possess excellent communication skills.Job Summary:We are seeking an Administrative Clerk to provide support to our office...

  • Construction Team Lead

    1 month ago

    Airdrie, Canada Can Traffic Services Ltd. Full time

    Since 1978, Can-Traffic Services has been a leader in traffic signal design and installation. With 45+ years of technical expertise and experience to draw upon, our field teams deliver a first rate, safety conscious, and efficient service. At Can-Traffic, our adept, professional crews, and field teams are expected to respond to all types of traffic dynamics...

  • Executive Chef Manager for Biryani Pot

    4 weeks ago

    Airdrie, Alberta, Canada sals restaurant and pizza Full time

    Job Summary:We are seeking an experienced Executive Chef Manager to lead our kitchen team at Biryani Pot. As a key member of our management team, you will be responsible for overseeing the preparation and presentation of our menu items, managing staff, and maintaining high standards of quality and customer satisfaction.Key Responsibilities:Chef Management:...

  • Executive Food Service Manager

    4 weeks ago

    Airdrie, Alberta, Canada Alberta Ltd. Full time

    We are seeking a highly skilled Executive Food Service Manager to join our team at Alberta Ltd.Job SummaryThe successful candidate will be responsible for overseeing the day-to-day operations of our food service establishment, ensuring that high-quality standards are met in all aspects of food preparation and customer service.About the RoleThis is an...

  • Corporate Operations Coordinator

    4 weeks ago

    Airdrie, Alberta, Canada THE KIDS PLANET INC. Full time

    Job SummaryWe are seeking a skilled Corporate Operations Coordinator to join our team at THE KIDS PLANET INC. This role is responsible for providing administrative support, maintaining databases, and ensuring seamless operations within the organization.About UsThe Kids Planet Inc. is a dynamic company that values innovation, teamwork, and customer...

  • Executive Chef

    4 weeks ago

    Airdrie, Alberta, Canada TJ'S PIZZA Airdrie Full time

    The Executive Chef will oversee all food preparation and presentation at TJ's Pizza Airdrie. The ideal candidate will have experience in a fast-paced kitchen environment, with a focus on quality, consistency, and customer satisfaction.This is a permanent, full-time position, working 35 hours per week. The estimated salary for this role is between $45,000 to...

  • Executive Support Specialist

    4 weeks ago

    Airdrie, Alberta, Canada Get Go Transportation Inc. Full time

    Job DescriptionWe are seeking an experienced Executive Support Specialist to join our team at Get Go Transportation Inc. This is a permanent position with a competitive salary and benefits package.About the RoleThe successful candidate will be responsible for providing administrative support to our senior executives, coordinating travel arrangements,...

  • Accountant and Financial Assistant

    4 weeks ago

    Airdrie, Alberta, Canada Sarsa Services Inc. Full time

    We are seeking an experienced Accountant and Financial Assistant to join our team at Sarsa Services Inc.About the RoleThe successful candidate will be responsible for a variety of accounting tasks, including calculating payroll cheques, fixed assets, and depreciation. They will also maintain financial records, general ledgers, and financial statements, as...

  • Executive Support Specialist

    4 weeks ago

    Airdrie, Alberta, Canada Quinsona Real Estate inc. Full time

    At Quinsona Real Estate inc., we are seeking an exceptional Executive Support Specialist to join our team. As a key member of our staff, you will provide high-level administrative support to our executives and contribute to the smooth operation of our organization.The ideal candidate will possess excellent communication and organizational skills, with the...

  • Food Service Assistant

    4 weeks ago

    Airdrie, Alberta, Canada Shawarma Palace Full time

    Job OverviewWe are seeking a reliable and efficient Food Service Assistant to join our team at Shawarma Palace. As a key member of our front-line staff, you will be responsible for providing excellent customer service while ensuring the smooth operation of our food counter.Key ResponsibilitiesCash Handling: You will be responsible for operating the cash...

  • Executive Chef for YUMYUM BBQ

    4 weeks ago

    Airdrie, Alberta, Canada YUMYUM BBQ Full time

    Job OverviewWe are seeking an experienced Executive Chef to join our team at YUMYUM BBQ.Salary and BenefitsThe estimated annual salary for this role is $60,000 - $80,000, depending on experience. Our comprehensive benefits package includes medical, dental, and vision insurance, as well as 401(k) matching and paid time off.Job DescriptionAs an Executive Chef...

  • Assembly Specialist

    1 week ago

    Airdrie, Canada GN Corporations Full time

    **PROFILE SUMMARY** The VAS (Value-Added Services) Assembly Specialist is a general hand in the VAS team of GN Corporation’s Operations Department. Under the direct supervision of a VAS Team Leader, the VAS Assembly Specialist is responsible for ensuring that all required assembly jobs/tasks and where necessary, testing activities are performed as per...

  • Dining Services Assistant

    4 weeks ago

    Airdrie, Alberta, Canada Flavors of Montreal Full time

    Job Description:We are seeking a highly motivated and detail-oriented Dining Services Assistant to join our team at Flavors of Montreal.The ideal candidate will have excellent communication skills, be able to work well under pressure, and possess a strong commitment to providing exceptional customer service.Responsibilities include:Cleaning and sanitizing...