Administrative Assistant Corporate Properties

2 weeks ago

Airdrie, Canada City of Airdrie Full time

**Company Biography1**:
As one of the fastest growing cities in Alberta, the City of Airdrie is a recognized leader in building a vibrant and sustainable community through innovation.

At the City of Airdrie, incredible opportunities happen every day in a flexible work environment that is tailored to each department. Our inclusive culture and values create a workplace where we welcome aspiring, driven and creative individuals to help us accomplish our business and community goals. We are supportive of one another, and we have fun while we serve our community. We are passionate about improving the lives of our residents through care and respect; that is the foundation of our organization. At the City of Airdrie, we learn, grow and accomplish great things together.

If you have a passion for building a better community and are ready to join the excitement, we’d love to hear from you

**The Opportunity**:
The Administrative Assistant position is central to the effective functioning of the Corporate Properties team by providing administrative assistance and superior customer service to support the day-to-day operations of the department. You will work closely with all team members to support projects related to delivery of the department’s core services and provides customer service to other City departments and external customers and stakeholders.

Other responsibilities include:

- Lead the department’s administrative work including file management (SharePoint), taking minutes and actioning items for distribution, prepare mailouts to residents to support road acquisitions, and create community engagement
- Assist the team with the execution of a variety of projects, including preparing presentations, compiling reports, proofreading, formatting documents and conducting research
- Provide support for department budget processes, including creating purchase orders, processing and reconciling invoices and credit card statements and resolving issues associated with vendors regarding shipments, billing and statements
- Maintain the Corporate Properties land inventory, prepare standard Land Titles forms and perform land searches using SPIN 2
- Environment Support:

- Maintain the contaminated land database/inventory. Support Public Land Act disposition renewals
- Leasing Support:

- Provide communication to the tenants, prepare standard leases/licenses and goods and services agreements, based on approved templates
- Monitor leases/licenses and general operating agreements for renewal deadlines and receive annual certificates of insurance

**You Bring**:

- Completion of a certificate or diploma in Business Administration, Office Administration or a related field
- APC Certification and/or Canadian Certified Administration Professional (CCAP) would be an asset
- At least 3 years of experience as an administrative assistant
- Strong computer skills and thorough knowledge of Microsoft Office including MS Word, Excel, Outlook and SharePoint
- SPIN2 considered an asset
- Strong attention to detail and a high level of accuracy
- Excellent written and verbal communication skills
- Experience managing data and information
- Experience coordinating meetings, agenda’s and minutes
- Aptitude to quickly learn new software and platforms
- Ability to anticipate the needs of the customer as well as the team and take appropriate action
- Exceptional customer service skills and an innate desire to assist others
- Dependability and initiative-taking, with demonstrated resourcefulness and effective problem-solving skills
- Ability to quickly align with shifting priorities, work assignments and timelines
- Willing to accommodate a flexible work schedule
- Ability to be a positive influence in a team-setting
- A growth mindset with desire to learn

**We Offer**:
Along with a competitive compensation program and City paid health and dental premiums, this position also enjoy:

- Excellent health, dental, paramedical, and benefits plan
- Career development and tuition reimbursement
- Employee discounts, annual adult Genesis Place pass, social events, and health & wellness initiatives

Continuous learning through training and development is encouraged as are flexible work arrangements, when possible. We recognize that our people work best when they feel engaged in their environment and appreciated for their efforts and our overall benefits package reflects that.

**Additional Information**:
This full time two (2) year term position (37.5 hours per week) includes a comprehensive benefits package.

There is a possibility to extend the term for the third year.

Please provide a cover letter along with your resume as a means of introducing yourself and your interest in this role.

**Next Steps**:
Interviewing and hiring may commence prior to the posted closing date.

**Company Biography2**:
Thank you for your interest in the City of Airdrie.

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