Office Admin Supervisor

1 week ago

Sherwood Park, Canada First Canadian Insurance Corporation Full time

First Canadian is a national organization and we are experiencing unprecedented growth.

We aim to hire bright, hard-working people who share our values. We seek employees who are committed to learning, career growth, and opportunity. We take pride in being an organization that our employees support long-term. We believe in our employees and celebrate their success by asking for employee opinions and feedback so that we continue to be a Great Place to Work.

We award our team with the following:

- Off work 1 hour early on Fridays.
- Earned Time-off Program and vacation.
- Group Retirement Savings Plan with employer match.
- Hybrid work options may be available.
- On-site gym including free weekly classes with a qualified trainer.
- Newly renovated facility with ergonomic desks/chairs.
- Educational assistance and career development.
- Employee benefits.
- Health and Wellness spending account.
- Employee Assistance Program (EAP).
- Employee discount programs.
- A Culture Team dedicated to diversity, inclusion, and employee programs.
- Employee recognition and appreciation events.

Check out our company page for all the information on why we believe First Canadian is an employer of choice

Under the direction of the Office Manager, the Supervisor of Mechanical Administration serves as a conduit of communication between employees and Management. Motivates employees, makes difficult decisions and resolves issues. Handles the details of daily operations. Leads training and learning opportunities for the department, trouble shoots problem areas, introduces new processes and tests them before implementation. Ensures the department runs efficiently, which includes overseeing staffing in peak and off-peak periods, managing the workload to ensure deadlines are obtained, making sure their team is effectively performing within the standards (time and quality) established.

**Hours of Work**:
Monday to Thursday 8 hours/day (8am - 5pm) and on Friday 7 hours (8am-4pm).

**Essential Responsibilities**:

- Leads training and learning opportunities for the department, trouble shoots problem areas, introduces new processes and tests before implementation.
- Ensure that the approved office policies, practices and procedures are understood and followed.
- Ongoing support and guidance with all team members with questions or concerns.
- Ensure that the department runs smoothly and it is a positive and engaging place to be.
- Updating procedures for all areas within the department.
- Assist Office Manager in documentation of the 30, 60 and 90 day probation for new employees as well as annual performance evaluations for applicable employees.
- Assist the Office Manager with performance management and disciplinary discussions where needed.
- Training new staff on all aspects of the Mechanical Administration position.
- Liaise with the Dealer Support Department with testing new products before implementation/roll out to ensure all bugs are found at the data entry level and fixed.
- Month end reporting, audit reports & distribution of appropriate reports to the individuals who handle them. Ensure all month end tasks/reports are completed in a timely manner.
- Reviewing & sign off on various correspondence to our customer’s or Dealerships (IPP Refunds, replacement certificates, outgoing correspondence etc).
- Assisting the team as needed to help with coverage or short staff.
- Daily problem solving and troubleshooting with all areas in the department.
- Other duties as required.

**Qualifications**:

- High school diploma.
- Further study in business-related fields of: computing and information technology or human resources or management or public administration, would be preferred;
- Post-Secondary degree, diploma or certificate in business administration, applied management, communication & language or related fields is a definite asset.
- Requires a significant knowledge of the company’s Administration process and overall operations;
- A solution seeker with excellent interpersonal skills, attention to detail, communication skills (verbal and written) highly organized with excellent time management skills;
- Working knowledge, average capability of Microsoft Office Suite (Word, PowerPoint, Excel) and other commonly used office packages.
- The ability to prioritize tasks and work under pressure.
- Integrity, resourcefulness, creativity, assertiveness and flexibility.
- Experience working in AS400, is an asset.

Thank you for considering our organization.

  • Receptionist/admin Assistant

    1 week ago

    Sherwood Park, Canada Can Traffic Services Ltd. Full time

    Can-Traffic is looking for a Receptionist/Admin Assistant to work under the guidance of the Controller. As the first point of contact for visitors the Receptionist/Admin Assistant must be professional, polite and helpful. The incumbent will be responsible for a variety of routine clerical, reception, and office support functions. **What you will do...

  • Office Manager

    3 weeks ago

    Sherwood Park, Canada Firefly Counselling Full time

    Firefly Counselling is looking for an office manager. If you work well independently and have a great attention to detail, this job may be for you. This position is primarily work from home, with mínimal in office work. **Responsibilities**: - Setting up contracts with third party insurers - Reconciling billing - Creating schedules for your admin team -...

  • Receptionist/admin Assistant

    2 weeks ago

    Sherwood Park, Alberta, Canada Can Traffic Services Ltd. Full time

    Can-Traffic is looking for a Receptionist/Admin Assistant to work under the guidance of the Controller. As the first point of contact for visitors the Receptionist/Admin Assistant must be professional, polite and helpful. The incumbent will be responsible for a variety of routine clerical, reception, and office support functions.What you will do Everyday...

  • Finance Admin I

    3 weeks ago

    Sherwood Park, Canada Acuren Inspection, Inc. Full time

    Position Summary: **Acuren is currently recruiting for a Finance Admin.** If you are seeking a dynamic environment with opportunities for individual growth and learning, this is for you. **Responsibilities**: Payroll - Receive daily time sheets submitted by site, technicians or supervisors - Enter time sheets into system (payroll & invoicing) on a daily...

  • Admin/hr Assistant

    2 weeks ago

    Sherwood Park, Alberta, Canada Elk Island Catholic Schools Full time

    Posting #S S1)Posting Date05 Jan 2023Posting Close Date20 Jan :59 PM (MST)CategorySupport Staff PositionTypePROBATIONARYDescriptionAdmin/Hr AssistantLocation Education Excellence (Auth Loc)Start Date01 Feb 2023End DateContinuousFTE/Hours1.00 per weekPrint Facebook Twitter LinkedInJob Description & RequirementsEducational Excellence/HR AssistantElk Island...

  • Admin Assistant

    4 weeks ago

    Sherwood Park, Canada Sherwood Care Full time

    Temporary Summer Student - Full time (May-September - 16 weeks) Hours: 37.5 weekly Days ***: Assisting with main office and other departments with clerical and office related duties. Providing secretarial support. Participates in resident focused actives and programming. Supports HR functions through filing, use of online systems and coordination with...

  • Office Support

    4 weeks ago

    Sherwood Park, Canada A Safe Place Full time

    **STRATHCONA SHELTER SOCIETY LTD. - “A SAFE PLACE”** **JOB DESCRIPTION** **TITLE**: Office Support **TITLE OF POSITION REPORTING TO**:Office Administrator & Volunteer Coordinator **LOCATION**: Sherwood Park, AB **TERMS OF EMPLOYMENT**: Short Term, ending Aug 31/23 Part-time 20 hrs/wk Monday - Friday 10:00am-2:30pm **START DATE**: As soon as...

  • Full Time Medical Office Assistant

    5 days ago

    Sherwood Park, Canada Emerald Hills Physio & Sport Clinic Full time

    We are currently looking for an Awesome, Energetic and Enthusiastic Full Time Admin Assistant. Medical Office Assistant / PTA Diploma and experience is an asset. Duties include front office admin, booking and billing clients, light cleaning, helping Physio’s, attending staff meetings etc. Punctuality and people skills are very important to us. Work...

  • Finance Admin I

    4 weeks ago

    Sherwood Park, Canada Acuren Inspection, Inc. Full time

    Position Summary: Acuren is currently recruiting for a Finance Admin. If you are seeking a dynamic environment with opportunities for individual growth and learning, this is for you. **Responsibilities**: Payroll - Receive daily time sheets submitted by site, technicians or supervisors - Enter time sheets into system (payroll & invoicing) on a daily basis...

  • Admin Assistant

    2 weeks ago

    Sherwood Park, Alberta, Canada Sherwood Care Full time

    Temporary Summer Student - Full time (May-September - 16 weeks)Hours: 37.5 weekly Days***: Assisting with main office and other departments with clerical and office related duties. Providing secretarial support. Participates in resident focused actives and programming. Supports HR functions through filing, use of online systems and coordination with managers...

  • Office Administrator

    4 weeks ago

    Sherwood Park, Canada WCT Industrial Inc. Full time

    WCT Industrial Inc. is currently recruiting an Office Administrator to work out of our Sherwood Park office. This is a part-time flexible hourly position with potential for full-time. **Responsibilities** - Entering timesheets on a daily basis - Creating daily LEMs - Compiling weekly payroll - Complete monthly billing - Manage driver logs - Manage employee...

  • Finance Admin Ii

    3 weeks ago

    Sherwood Park, Canada Acuren Inspection, Inc. Full time

    Position Summary: Acuren is currently recruiting for a Finance Admin. If you are seeking a dynamic environment with opportunities for individual growth and learning, this is for you. **Responsibilities**: - Daily/weekly review of all data entry to ensure accuracy and completeness for payroll and billing - Compilation of all information needed for invoicing...

  • Office Coordinator

    4 weeks ago

    Sherwood Park, Canada Aecon Group Full time

    **Come Build Your Career at Aecon!** As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to...

  • Bilingual Client Admin Support

    4 weeks ago

    Sherwood Park, Canada First Canadian Insurance Corporation Full time

    First Canadian is a national organization and we are experiencing unprecedented growth! We aim to hire bright, hard-working people who share our values. We seek employees who are committed to learning, career growth, and opportunity. We take pride in being an organization that our employees support long-term. We believe in our employees and celebrate their...

  • Office Coordinator

    4 weeks ago

    Sherwood Park, Canada Aecon Full time

    Come Build Your Career at Aecon! As a Canadian leader in infrastructure development, Aecon is and building what matters for future generations to thrive! We lead some of the most impactful infrastructure of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and...

  • Physical Therapy Assistant

    7 days ago

    Sherwood Park, Canada Emerald Hills Physio & Sport Clinic Full time

    We are looking for an Awesome, Energetic and Enthusiastic Part Time PT Assistant/ Admin Assistant Experience in Medical or Physio clinic is an asset. Duties include front office admin, booking and billing clients, light cleaning, helping Physiotherapist, attending staff meetings etc. Punctuality and excellent communication skills are very important to...

  • Office Coordinator

    2 weeks ago

    Sherwood Park, Alberta, Canada Aecon Full time

    Come Build Your Career at AeconAs a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build,...

  • Office Coordinator

    4 weeks ago

    Sherwood Park, Alberta, Canada Aecon Full time

    Come Build Your Career at AeconAs a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build,...

  • Office Coordinator

    4 weeks ago

    Sherwood Park, Canada Aecon Full time

    Come Build Your Career at Aecon! As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to...

  • Physical Therapy Assistant

    2 weeks ago

    Sherwood Park, Alberta, Canada Emerald Hills Physio & Sport Clinic Full time

    We are looking for an Awesome, Energetic and Enthusiastic Part Time PT Assistant/Admin AssistantExperience in Medical or Physio clinic is an asset.Duties include front office admin, booking and billing clients, light cleaning, helping Physiotherapist, attending staff meetings etc.Punctuality and excellent communication skills are very important to us.Work...