Sales Administrator
6 months ago
Grand Touring Automobiles is actively searching to add to their Polestar Toronto team We are looking for a Sales Administrator to join our team. The Sales Administrator is responsible to assist the Space Manager to ensure the efficient administration of new/used vehicles for the sales department. They also provide reception assistance and greet and direct guests to the appropriate department or personnel.
**Job Duties and Responsibilities**
- Determines Licensing fees, prepares cheque and submits to Ministry of Transport office
- Verifies returned Licensing information and records applicable date on docket; i.e., plate and permit number
- Places completed docket in mobile file
- Files docket under appropriate sales representatives name
- Contacts appropriate people to compete any missing information for Licensing
- Contacts Ministry of Transport on a regular basis
- Sorts all delivered vehicle dockets
- Types dockets for future sales
- Matches NIVIS, V.D.R. and factory invoice from Manufacturer
- Files matched documents in appropriate car line folder
- Retrieves new vehicle pouches and matches with applicable NIVIS, V.D.R. and factory invoice Polestar Toronto - Job Description
- Records stock numbers on each Manufacturer's document
- Types, fills and files stock dockets
- Updating and Maintaining Garage Registry
- Files V.D.R.;'s numerically within appropriate vehicle line
- Retrieves dockets from mobile file and types all pertinent documents
- Performs all reception duties including managing incoming calls to all areas of the business
- Liaising between company and distribution/logistics
- Checks daily reports for invoices - all manufacturer systems
- Daily updates of inventory
- Handling dealer trade invoicing
- Preparation of dealer trade vehicles
- Inventory maintenance - CDK and 180 matching all inventory
- Performs other related duties as required
**Qualificatons**
- Post-Secondary Diploma in Business Administration - or equivalent
- 3 years of administrative experience
- Dealership experience is required
- Detail oriented and Organizational skills are a strong asset
- Customer Service experience is required
**Benefits**:
- Company events
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- RRSP match
- Vision care
Schedule:
- Monday to Friday
**Education**:
- DCS / DEC (preferred)
**Experience**:
- Dealership Admin: 2 years (preferred)
- Administrative: 3 years (preferred)
- Customer Service: 2 years (preferred)
- Automotive Dealership: 2 years (preferred)
Work Location: In person
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