Administrative Assistant

3 weeks ago


Regina, Canada First Nations University of Canada Full time

**Description**:
**dministrative assistant - indigenous continuing education centre**

**full-time term position**

**regina campus**
- First Nations University of Canada (FNUniv) is a unique place of learning specializing in Indigenous knowledge and providing post-secondary education for Indigenous and non-Indigenous students alike within a culturally supportive environment. FNUniv provides an opportunity for students of all nations to learn in an environment of First Nations cultures and values. The University continues to uphold its mission of enhancing the quality of life, and to preserve, protect and interpret the history, language, culture, and artistic heritage of First Nations people. FNUniv is a federated college of the University of Regina, and its academic programs are accredited through that institution. Wisdom, respect, humility, sharing, harmony, beauty, strength, and spirituality are the values of First Nations University of Canada.
- The Administrative Assistant is the primary administrative and secretarial support position for the Indigenous Continuing Education Centre (ICEC) and assumes responsibility for the administrative support responsibilities for the centre and the Director of the ICEC.

**Responsibilities**:

- Assists learners as the ICEC first point of contact by determining who can best provide information needed; provides basic and initial assistance to students with questions about ICEC, courses, registration, payment, MyCreds, etc.
- Supports communication efforts with learners regarding sending course information to registrants, advising if any course information changes, etc.
- Supports booking classrooms or other facilities as required for in-person course time and other in-person learning events.
- Provides administrative support the ICEC by providing reception services; scheduling appointments, meetings, and travel; files, opens, sorts and redirects mail; research files and records; and prepares and proofreads correspondence, reports, and other documents as requested.
- Develops, manages and maintains paper and electronic filing systems specific to ICEC needs; determines file retention in consultation with the Director; and archives data in same systems on regular basis guaranteeing the maintenance of centre records.
- Maintains learner and corporate partner files and records, and when requested, selects and compiles information from these records; Administers, collects, transcribes (as needed).
- Helps to organize and conduct ICEC meetings and events, as directed, by securing space, equipment, food, preparing invitations, announcements, agendas, brochures, and packets, purchasing awards, making travel arrangements and reservations, and assisting with the event as it occurs

**Qualifications**:

- Two (2) year diploma in Office Administration, Business or related field with a minimum requirement of two years directly related experience is required, or an equivalent combination of education and general office experience is required.

**FNUniv offers**:

- Competitive compensation.
- Comprehensive health benefits;
- Employee pension plan;
- Professional development opportunities;
- Career growth potential

**CUPE Pay Grade 8 - $44,212 - $49,451.**
- The First Nations University of Canada relies on section 48 of The Saskatchewan Human Rights Code to give preference in employment for this position. Please indicate your status in your cover letter or resume._
- Closing Date:

- **May 12, 2023.



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