Executive Assistant
3 weeks ago
The RSR Purpose is to create a world without waste to preserve our planet.
Come work in the business of sustainability and saving the planet If you want to be a part of the solution towards a healthy and sustainable environment, then Richmond Steel Recycling is the place for you.
**Summary**:
You will ensure outstanding, efficient and professional administrative support to our President. You're highly organized, able to strategically prioritize, and possess strong administrative and problem-solving skills. In addition, you have the proven ability to build and maintain relationships within all levels of an organization while maintaining confidentiality at all times.
**What you will do in more detail**:
- Provide direct administrative support to our president
- Maintain work schedules and calendars of the president, meeting rooms, etc.
- Proactively manage, assess and predict the needs of the president to ensure they are prepared and organised for all internal and external meetings
- Prepare draft reports, background documentation, and research
- Assist in project management and team’s weekly, monthly and quarterly deliverables in alignment with the business strategy
- Review or compose, edit and ensure consistent branding on all communication, correspondence, reports and presentation decks
- Prepare travel schedules, book travel arrangements, and make reservations
- Coordinate logistics of meetings, seminars, presentations, special projects and speaking events
- Take and transcribe notes for meetings
- Complete expense reports on behalf of the president and other related duties
- Maintain structure in a fast-paced, highly dynamic environment
- Present a positive and professional image of the president’s office to all visitors, suppliers, inquiries and other persons
- Other duties as assigned
**Requirements**:
- Post-secondary degree or diploma in business administration or other relevant discipline or an acceptable combination of education and experience
- Three to five years of direct work experience as an executive assistant to a busy leader
- Able to build and maintain lasting relationships with all company stakeholders
- Amazing organizational and time management abilities
- Exceptional verbal and written communication and presentation skills
- Excellent listening skills
- Give attention to every little, tiny detail
- Self-motivated with high energy and an engaging level of enthusiasm
- Technical skills (review of legal documents, contracts etc.)
- Proficient with Microsoft Office Suite (Teams, Outlook, Word, Excel PowerPoint)
- Resourceful and flexible
- Strong knowledge of office procedures and practices
- Able to perform basic calculations and mathematical figures
- Ability to occasionally travel
- Ability to work individually and as part of team
- High level of integrity and work ethics
**Benefits**:
- Salary: 65-75K annually
- Pension plan
- Extended health, vision, and dental benefits
- Employee Assistance Plan
- Team atmosphere
- Training and Development
- and More
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