Mortgage Office Administrator

4 months ago

York, Canada RIFO FINTECH GROUP Full time

The Mortgage Office Administrator will play a key role in supporting the mortgage team by handling administrative tasks, coordinating communication between clients, lenders, and agents, and ensuring a seamless workflow in the office. This role requires excellent organizational skills, a proactive attitude, and the ability to work in a fast-paced environment.

**Key Responsibilities**:

- **Document Management**: Prepare, review, and organize mortgage documents, ensuring accuracy and compliance with industry standards.
- **Scheduling**: Coordinate appointments, meetings, and follow-ups for mortgage advisors and clients.
- **Communication**: Act as a liaison between clients, lenders, and mortgage advisors, facilitating clear and effective communication.
- **Compliance**: Assist in ensuring all mortgage files comply with industry regulations and company policies.
- **Office Coordination**: Manage office supplies, handle incoming/outgoing mail, and support general office management tasks.
- **Team Support**: Provide administrative support to mortgage advisors, including file management, preparing reports, and other tasks as needed.

**Qualifications**:

- **Education**: Bachelor’s degree or higher in Finance, Business Administration, or a related field.
- **Experience**: At least 1-2 years of experience in an administrative role, preferably within the mortgage, banking, or financial services industry.
- **Skills**:

- Proficient in Microsoft Excel, including the ability to create and manage spreadsheets, use formulas, and generate reports.
- Strong organizational and multitasking abilities.
- Excellent communication skills, both verbal and written.
- Proficient in Microsoft Office Suite (Word, Outlook) and experience with CRM systems.
- Detail-oriented with a focus on accuracy and compliance.
- Ability to work independently and as part of a team in a fast-paced environment.

Pay: $20.00-$28.16 per hour

Work Location: In person

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