Administrative Assistant

4 weeks ago


Edson, Canada Town of Edson Full time

**The Job**

The Town of Edson is seeking a detail-oriented Administrative Assistant - Community Services. Reporting to the Manager of Community Services, this role provides administrative, clerical, and financial support to the department. Responsibilities include greeting community members and supporting them to navigate resources and programs available at Griffiths Park Centre, and in our community. In addition to managing communications, you will be assisting with our community grants and special event processes, collecting statistics and preparing reports for our FCSS and Community Development team. This position plays a key role in ensuring friendly, efficient operations and supporting our team to deliver quality programs to the community.

Please see the below Job Description for a more detailed picture.

**How do you apply?**

Tell us who you are, what you value, and why you think this position is a good fit for you in that cover letter**.**If you plan to relocate for this position, please clearly indicate this.
- **We thank all applicants for their interest, however, only those selected for interviews will be contacted.**_

**General**

Reporting to the Manager of Community Services, the Administrative Assistant - Community Services provides administrative, clerical, and basic financial support to the Managers & Supervisors within their Department.

**Primary Responsibilities**:

- Support the Emergency Support Services (ESS) Director by participating in required training, assisting with development of the ESS plan and documentation, contributing to volunteer recruitment and training initiatives, and supporting the Emergency Services team during emergency situations as required.
- Aid in the intake and preparation of income tax returns for the Volunteer Income Tax Program.
- Support program coordinators in managing vendor contracts, insurance, and Workers' Compensation Board (WCB) coverage.
- Provide administrative support for community grant programs.
- Create, coordinate, and update promotional materials across multiple platforms, including the Town of Edson website, social media, newspaper, radio, and the “Explore Edson” brochure.
- Assist in the recruitment, training, and orientation of volunteers and staff for community-based programs.
- Compile and prepare reports, data, and statistics for submission to Administration, Council, stakeholders, government agencies, or funding bodies.
- Act as recording secretary to Department, Board, or Committee meetings as directed.
- Respond accurately to questions from the public regarding departmental matters, referring inquiries of a more complex nature to the Manager or appropriate staff member.
- Receive and record monies, prepare invoice requests and prepare departmental purchase orders.
- Use a variety of time management tools including electronic calendars, to manage departmental tasks and appointments.
- Assist with the preparation of documents such as Contracts, Requests for Proposals, Agreements, etc.
- Maintain inventory control and distribution of office supplies for the department.
- Maintain and update a procedure manual for the position.
- Maintain departmental Health and Safety records.
- Attend position-related seminars as directed by the Manager.
- Perform other duties as directed by the Manager.

**Human Resources, Team Management, and Leadership**
- Foster a team environment which inspires hard work, dedication, collaboration, and fun supporting a positive organizational culture.
- Responsible for maintaining a working environment which includes integrity, trust, and respect in accordance with Town policies.

**Public Relations**
- Establish and maintain positive constructive relations with internal and external clients.
- Respond to concerns and complaints in a timely and tactful manner, and in accordance with Town policies and bylaws.

**Corporate/Administration**
- Understanding role within adopted policies, procedures and bylaws and ensuring they are followed in decision making and in the delivery of services.
- Respect and uphold organizational and staff confidentiality.
- Cross train and be available to cover other Admin positions as may be required.

**Health and Safety**
- Comply with all health and safety practices as it relates to the work, standard operating guidelines and the Occupational Health and Safety Act.
- Actively participate in Formal Workplace Inspections in area of responsibility.
- Review pertinent Hazard Identification, Assessment and Control worksheets on an annual basis as required by the Municipal Health and Safety Program.
- Participate in training and ensure being adequately trained and competent to perform the work.
- Ensure that all Safe Work Practices and Procedures are followed.
- Act upon all reports of any unsafe conditions, potential work hazards or incidents.
- Ensure the protective equipment, devices or clothing are maintained in good working order and used correctly.
- Advise your Manager of all obs



  • Edson, Canada Revalve Ltd. Full time

    **Overview** **Responsibilities**: - Manage and organize files, ensuring all documents are accurately filed and easily accessible. - Answer phone calls and providing excellent customer service to clients and visitors. - Perform data entry tasks with a high level of accuracy and attention to detail. - Prepare and maintain office correspondence, reports, and...

  • Administrative Support

    2 months ago


    Edson, Canada Government of Alberta Full time

    Administrative Support (Administrative Support 4) Environment and Protected Areas Edson, Alberta One Full Time Permanent Position The Strategy and Governance Division at the Ministry of Environment and Protected Areas is looking for a highly motivated individual to be a part of our team! **Administrative Support** This role provides a wide variety of...


  • Edson, Canada Bannister Automotive Group Full time

    **Join Our Team as a Body Shop Administrator at Bannister GM Edson** **Position**: Body Shop Administrator **Location**: Edson, Alberta **Working Hours**: Monday to Friday, 8:00 AM - 5:00 PM **Compensation**: $3,500 - $4,500 per month ($42,000-$55,000/year)(salary plus performance-based bonuses), commensurate with experience. Plus Extended health and...


  • Edson, Canada Edson Medical Centre Full time

    **Overview** **Duties**: - Manage patient medical records and ensure accuracy and confidentiality - Perform data entry tasks accurately and efficiently - Coordinate patient specialist appointments and follow-ups - Handle phone calls professionally and assist patients with inquiries - Support the team in various administrative tasks **Requirements**: -...

  • Pharmacy Assistant

    7 months ago


    Edson, Canada Walmart Canada Full time

    **Position Summary... **:The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity to provide patient care. The Pharmacy Assistant is expected to participate in all aspects of Pharmacy Operations required of a team player. They are a key member in...


  • Edson, Canada Westmoreland Mining LLC Full time

    Position Summary Under general supervision, the HR Specialist will assist and be responsible for areas related to new employee orientation, benefits, billing, HRIS, unemployment and employment verifications. Ability to utilize judgement and discretion to perform a substantial amount of research, data analysis, and reporting. The Specialist will also assist...


  • Edson, Canada Baymont by Wyndham Full time

    Education: Secondary (high) school graduation certificate - Experience: 7 months to less than 1 year **Tasks**: - Arrange and co-ordinate seminars, conferences, etc. - Record and prepare minutes of meetings, seminars and conferences - Determine and establish office procedures and routines - Schedule and confirm appointments - Answer telephone and relay...


  • Edson, Canada Edson RV Park & Campground Full time

    Education: Secondary (high) school graduation certificate - Experience: 7 months to less than 1 year - **Tasks**: - Arrange and co-ordinate seminars, conferences, etc. - Train other workers - Plan, develop and implement recruitment strategies - Schedule and confirm appointments - Answer telephone and relay telephone calls and messages - Order office...


  • Edson, Canada Baymont by Wyndham Edson Full time

    Education: Secondary (high) school graduation certificate - Experience: 7 months to less than 1 year **Tasks**: - Arrange and co-ordinate seminars, conferences, etc. - Supervise other workers - Determine and establish office procedures and routines - Schedule and confirm appointments - Compile data, statistics and other information - Train, direct and...


  • Edson, Canada Town of Edson Full time

    **Detachment Services Assistant - RCMP** **The Job** The Town of Edson seeks an energetic, competent, and resilient administrator to work in our RCMP detachment. This job isn’t for the faint of heart: only a tough-minded, well-organized administrator with a patient demeanour and a team-oriented outlook will do. - Two years of post-secondary school OR an...

  • Facility Administrator

    7 months ago


    Edson, Canada Secure Energy Full time

    **We value people.** We offer competitive wages. We also provide benefits on day 1 for you and your family. We know how important this is to families and we want to be there for you. **We value your time.** We want you to feel fulfilled both at work and at home. We often offer innovative shifts to achieve this, along with experience-based vacation time to...

  • Assistant Manager

    3 months ago


    Edson, Canada Ralcomm Ltd. Full time

    **Job Overview** **Responsibilities** - Assist in managing daily store operations, including inventory management and merchandising. - Supervise and train staff, ensuring adherence to company policies and procedures. - Handle cashiering duties and oversee the Point of Sale (POS) system to ensure accurate transactions. - Maintain high standards of customer...


  • Edson, Canada Chlyn Safety Services Ltd. Full time

    **Overview** The Health & Safety Administrator will play a pivotal role overseeing that our client's needs are met, while ensuring additional office duties are completed in an efficient and effective manner. This position requires a strong understanding of computer programs, excellent time management skills, the ability to multitask and communicate...


  • Edson, Canada Sobha Investments Ltd Full time

    Education: Secondary (high) school graduation certificate - Experience: 7 months to less than 1 year **Tasks**: - Determine and establish office procedures and routines - Schedule and confirm appointments - Answer telephone and relay telephone calls and messages - Answer electronic enquiries - Order office supplies and maintain inventory - Greet people and...


  • Edson, Canada Sobha Investments Ltd. Full time

    **Business Equipment and Computer Applications**: - MS Excel - MS Windows - MS Word - MS Office **Specific Skills**: - Schedule and confirm appointments - Greet people and direct them to contacts or service areas - Determine and establish office procedures and routines - Answer telephone and relay telephone calls and messages - Answer electronic...


  • Edson, Canada Westmoreland Mining LLC Full time

    Payroll Specialist - Coal Valley Mine Under general supervision, the Payroll Specialist will assist with payroll-related duties on a professional level and work closely with the HR and payroll departments. This position requires interpersonal skills such that the incumbent can relate to individuals at all levels within the organization. - Payroll duties and...

  • Office Administrator

    2 weeks ago


    Edson, Canada Freedom Powersports Edson Ltd. Full time

    Freedom Powersports Edson Ltd. is the authorized Polaris, Legend Boat and Mercury Marine Retailer for the Edson/Yellowhead County region. We are a family run business that opened back in the summer of 2013 but had new ownership take over in the spring of 2018. We are a driven team of individuals with over 60 years of combined experience in the powersports...

  • Office Manager

    2 months ago


    Edson, Canada SOFTCORE TECHNOLOGIES Full time

    Education: - Expérience: - **Education**: - Secondary (high) school graduation certificate - or equivalent experience - ** Tasks**: - Review and evaluate new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Assist in the preparation of...

  • Office Manager

    4 months ago


    Edson, Canada SOFTCORE TECHNOLOGIES Full time

    Education: - Expérience: **Education**: - Secondary (high) school graduation certificate - or equivalent experience **Tasks**: - Review and evaluate new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Assist in the preparation of...

  • Systems Analyst

    7 months ago


    Edson, Canada Yellowhead County Full time

    Position Summary Position Responsibilities **Systems Administration and Maintenance** - Maintain and update FDM, Cams, Pro-Q-A, Report Exec, QGIS, Avanti, Questica, Dynamics, Pearl, Munisight, etc.; - Support services for Microsoft Technologies like Windows 11, Windows Server, Exchange, Office365, SharePoint etc.; - Provide continual maintenance of radio,...