Administrative Assistant/reception

3 months ago

Edmonton, Canada ATS Traffic Ltd. Full time

**Hours: Monday - Friday, 8:00AM - 4:30PM**

**Wage: $23 - 26/hour**

**About ATS Traffic**:
ATS Traffic is a family-owned business that has been getting people home safely since 1966. We provide traffic control, on-street services, and signage products and services across Canada, currently operating out of offices in Edmonton, Calgary, Regina, Saskatoon, Langley, Kamloops, Winnipeg, Brandon, and Mississauga.
- Do What’s Right
- Our People Matter
- Trust Through Teamwork
- Striving for Excellence

**Key Responsibilities**:

- Present a professional and positive image of ATS Traffic to all visitors, suppliers, inquiries, and staff.
- Reception - answer all incoming calls and direct to the correct department and/or personnel.
- Receive incoming and outgoing mail and courier packages. Distribute to appropriate staff in a timely fashion.
- Complete customer requests of re-issuing of ATS invoices.
- Assist HSE department with updating policies, entering certificates and other administrative support as needed.
- Assisting with copying, collecting, and distributing office paperwork.
- Creating/Formatting SOP’s for OSS and Production
- Prepare and maintain company documents and reports.
- Entering of expense receipts.
- Data entry for various departments.
- Provide project/task assistance to various departments.
- Manage room calendars.
- Ensure & approve stock on office and coffee supplies for all locations.
- Research and recommend office/coffee suppliers.
- Schedule own priorities.
- Find ways to improve administrative processes.

**Qualifications**:

- Strong customer service focus.
- Strong communication skills. Written, phone and face to face.
- Flexible and adaptable to manage a range of different tasks.
- Strong organizational and planning capabilities.
- Excellent time management.
- Self - motivated.
- Strong sense of team and collaboration.
- Excellent interpersonal skills.
- Attention to details and accuracy.
- Positive and professional attitude.
- Use of discretion, confidentiality, and integrity

**Education and Experience**:

- High school diploma or equivalent; preferred post-secondary education in Business Management or Administration.
- At least 3 years of office administration experience.
- Strong technology knowledge of office software. E.g., Microsoft Office, Great Plains

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