Project Coordinator

5 months ago

Winnipeg, Canada Think Shift Advertising Full time

If you crave a workplace that values your ideas, your growth and development and where you can learn from the best, then you're exactly who we're looking for. We're not interested in the status quo - we're here to shape the future of agrimarketing. And we know you share that passion too.

As one of the largest ag-focused agencies in the world, we challenge people and brands to be more than they imagined. At our core, we’re a team of outperformers who are committed to growing ourselves, our colleagues, our clients and our business. We’re looking to attract and grow creative and strategic minds who share our desire to outperform in their careers and in their lives. With the right people, we will create great outcomes for clients, employees and Think Shift. See a future for yourself at Think Shift? Keep reading

**Summary**

The Project Coordinator is foundational for the Accounts Team. Clients and team members count on you to keep project workflows seamless and efficient. When the work is flying, you keep your cool and focus on the details, efficiently prioritizing and adjusting your workflow. You take full ownership over project plans and confidently navigate client relationships while meeting deadlines.

**ACCOUNTABILITIES**

**60% Administration**
- Manage administrative details and client correspondence, supporting smooth progress of internal client workflows
- Assist in the preparation of agendas, proposals, and client presentation materials
- Record notes during meetings and circulate action items, hold stakeholders accountable to deliverables and timelines
- Proofread all client work
- Create purchase orders for outside vendors ensuring all project inputs are billed appropriately
- Work with internal and external media buyers (digital and traditional) to schedule client work per the campaign strategy
- Support the Social Media Strategist in monitoring client social media and coordinating assets, maintaining overall health of social media projects.
- Source and manage print production and media placements

**40% Project Management**
- Nature of role is that of a ‘contributor’: here to project manage with independence and proficiency that requires mínimal oversight.
- Organize, document and communicate on projects or numerous projects at the same time
- Project documentation, organization and communication with office productivity tools such as Excel, Word, and PowerPoint
- Attend client meetings to gain an understanding of what project success looks like and be able to articulate that back to the creative teams
- Prepare and deliver project management status reports to clients and internal team?
- Provide updates to management on project progress and potential issues??
- Coordinate all details of photo and video shoots and other project-related work
- Research, gather and assemble client background information, activities, competitor and industry information??

**WE’RE LOOKING FOR***
- Bachelor’s degree in business, or certificate in project management or related field (an equivalent combination of education and experience also considered)?
- Direct experience in a client services, marketing, or advertising role?
- Strong interest in/or understanding of social media marketing and execution, web development project management and creative design?
- Super detail-oriented and organized, with emphasis on strong follow-through and meeting deadlines?
- Organized with a strong attention to detail, ability to follow through on deadlines with mínimal oversight
- Customer-focused with a passion to grow client relationships?
- Highly proactive and self-motivated, yet able to take direction?
- Strong interpersonal, written and oral communication skills?
- Ability to find new ways to improve efficiencies
- Experienced in MS Office, specifically PowerPoint, Excel and Word
- Agriculture industry experience is an asset?

**BENEFITS***

Think Shift provides an attractive, market-researched comprehensive compensation plan, which includes base salary and company bonus. Employees enjoy a range of benefits, some of which include:

- Super flexible remote work arrangements
- Medical, dental and vision benefits coverage
- Life and travel insurance
- Mental health and wellbeing support and services through Inkblot Therapy
- Unlimited wellness days so you can be at your best
- 3 weeks of vacation
- Paid time off that accrues and rolls over
- Semi-annual bonuses (based on company performance)
- Professional development opportunities
- Employee referral bonus
- Annual company retreat

**Our Freedom with Responsibility Philosophy**

At Think Shift, we believe our unique culture and philosophies make us different in a good way. Our talented team of multi-disciplined creators and strategists have one thing in common: the drive to outperform and to help our clients do the same.

We believe in providing guidelines for Think Shifters to operate within instead of putting up fences that can restrict true creativity and div

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