Administrative Lead
3 days ago
Administrative Leadership duties include:
- Understanding daily operations of an integrative allied health facility.
- Scheduling admin staff, coordinating time off, recruiting and training new staff members where necessary.
- Assigning front desk tasks to other admin staff members and monitoring the quality and completion of work.
- Conducting bi annual performance reviews for admin staff members.
- Onboarding newly hired health practitioners with the support of owners.
- Communicating with owners concerning operational challenges or human resource needs.
- Helping plan team events.
Other duties that are standard and shared among all admin team members:
- Greet patients and others, maintaining a welcoming and respectful environment.
- Using Jane App software to schedule and pay out patient appointments, balance day sheets and direct billing.
- Perform clinic opening and closing procedures.
- Manage incoming and outgoing faxes and scanning to patient charts.
- Maintain appointment schedules for patients and practitioners, resolving cancellations, and attending to wait lists.
- **Ensure patient confidentiality.**:
- As directed per practitioner, performs billing procedures for multiple payers (Extended Health plans, MSP, WSCB, etc.) and collect non-insured fees where applicable.
- Order and receive office and medical supplies and monitor inventory under the direction of the clinic owners.
- Keep the clinic facility clean and tidy and identify to owners any maintenance needs.
- Communicate clearly with other members of the clinic team.
**Job Type**: Part-time
Pay: $25.00 per hour
Expected hours: 30 - 34 per week
**Benefits**:
- Casual dress
- Store discount
Schedule:
- Day shift
- Monday to Friday
- Night shift
- Weekends as needed
**Education**:
- Secondary School (preferred)
**Experience**:
- administrative assistant: 1 year (preferred)
- front desk: 1 year (preferred)
Work Location: In person
Expected start date: 2025-01-03
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