Administrative Assistant

4 weeks ago


Toronto, Canada Elementary Teachers' Federation of Ontario Full time

**ELEMENTARY TEACHERS’ FEDERATION OF ONTARIO**
- INVITES APPLICATIONS FOR THE POSITION OF _

**ADMINISTRATIVE ASSISTANT - HUMAN RESOURCES (.5) & EVENT SERVICES (.5)**

Human Resources:

- Organize and maintain accurate employee files, ensuring confidentiality and compliance with company policies
- Respond to employee inquiries, offering clear guidance on HR policies and procedures
- Prepare and distribute various employment-related correspondence, such as confirmation of employment, probationary period letters, and retirement notices
- Maintain and update electronic tracking systems to ensure accurate recording of employee leave entitlements
- Ensure the accuracy and integrity of HR databases, generating reports on key HR metrics as needed
- Provide general administrative support with the recruitment process, including scheduling interviews, preparing documents, preparing and delivering new hire orientation packages
- Assist with benefits enrollment, ensuring employees are properly enrolled and have the necessary information about their benefits options
- Other duties as assigned by the manager or designate, including, but not limited to catering and reception relief

Event Services:

- Create registration materials for the events team, including but not limited to name badges, workshop labels, and sign in sheets
- Review catering needs (including dietary restrictions) for events and submit orders to preferred vendors
- Support the Manager with general event-related tasks as assigned

Skills required for this position may include, but are not limited to:

- Proven ability to handle sensitive employee information with the highest level of confidentiality and professionalism
- Strong interpersonal, written, and verbal communication skills, with the ability to make sound decisions and effectively resolve problems
- Exceptional organizational skills with the ability to efficiently manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment
- Proactive and detail-oriented, with the ability to identify and address needs
- Advanced technological skills in Microsoft Office 365 with the ability to quickly learn and adapt to new software
- Ability to safely lift approximately 10 lbs or more

Applications including a cover letter and resume must be submitted before midnight, December 17, 2024.

**Job Types**: Full-time, Permanent

Pay: $67,862.00-$85,918.00 per year

**Benefits**:

- Dental care
- Extended health care
- On-site parking
- Vision care

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday
- Overtime

Work Location: In person



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