Accounts Payable Officer

3 weeks ago

North York, Canada Seneca College of Applied Arts and Technology Full time

**Join the Renewed Seneca, The Next Seneca.**:
Guided by _The Next - A Strategic Plan for Seneca Polytechnic_, we offer a working environment that is innovative, healthy, flexible and encourages risk-taking. Joining Seneca Polytechnic brings opportunities for professional development and career growth, with supports available for health and wellbeing in all its forms - physical, mental, emotional and spiritual - to support the whole person.

**Position Summary**:
The Accounts Payable Officer, who reports to the Supervisor of Accounts Payable, is responsible for ensuring the accurate and timely processing and recording of payables. This important role aims to optimize cash flows and uphold compliance with internal controls and policies. Exceptional service is provided to both internal and external customers by promptly addressing inquiries and effectively resolving any issues related to payables.

**Responsibilities**:

- Verify and process invoices, agent commissions, credit notes, and all other payables pertaining to Seneca's purchasing policy, signing authority policy, and procedures.
- Review exception reports and promptly resolve errors in account numbers, payment currencies, and remittance addresses.
- Match purchase orders, invoices, and receipts, and validate receipts with packing slips for goods.
- Assess and review payment requests with supporting documents and follow up with departments if additional supporting documents or clarification is required.
- Analyze the monthly aged credit report (AP Outstanding Report), identifying any outstanding credits and proactively follow up with suppliers to ensure timely remittance of credited amounts to Seneca.
- Actively participate in all pertinent month-end and year-end Accounts Payable processes, which encompass the precise calculation and setup of accruals, preparation of journal entries, and reconciliation of supplier statements with Seneca Accounts Payable records.
- Ensure the balance of daily edit reports prior to generating checks and electronic payments, oversee the distribution of checks, and handle any necessary payment cancellations or re-issuances.
- Thoroughly review all employee expenses to ensure the presence of required documentation, receipts, and authorizations, in accordance with the Travel and Meals policy.
- Process student refunds and wire payments efficiently using various payment portals and record payment details in PeopleSoft.
- Identify vendors eligible for T4A reporting and regularly update the HR system accordingly.
- Review monthly purchasing card statements to ensure that receipts are attached, purchases made are in accordance with Seneca's policies (including the P Card policy) and procedures, appropriate authorization exists, the account distribution is reasonable, and taxes are properly assessed.
- Maintain and update supplier information regularly by validating supporting documents.

**Customer Service and Liaison**:

- Collaborate with various departments, including shipping/receiving, procurement, and other college staff, to effectively address and resolve discrepancies between purchase orders, receiving, and invoices.
- Take initiative in resolving incorrect charges or outstanding credits by proactively contacting suppliers and/or departments, diligently tracking and adjusting items such as incorrect goods received, short shipments, and price differences with suppliers.
- Cultivate positive relationships with vendors and internal college stakeholders by consistently providing timely responses to their inquiries, actively following up, and ensuring the prompt resolution of any issues.

**Qualifications**:
**Education**:

- A completed two (2) year diploma in accounting or a related field.

**Experience**:

- A minimum of three (3) years of practical experience in an office environment working in Accounts Payable or a related area.

**Skills**:

- Excellent communication and interpersonal skills.
- Strong analytical and problem-solving skills.
- Excellent attention to detail and accuracy.
- Proficiency in Microsoft Excel, and Word.
- Demonstrates excellent organizational skills.
- Proficient in understanding basic accounting principles.

**Note**:A skills assessment test will be administered during the recruitment process.

**Job Details**

**External Posting Date**:June 05,2023
**External Closing Date**: June 06,2023
**Pay Range**: Payband F - $28.56 - $33.11 (Start rate: $28.56)
**Hours**:37.5
**Work Type**:Hybrid
**Shift**: Monday - Friday, 9:00AM - 5:00PM (overtime as required)
**Ideal Start Date**:
**End Date**:
**Job Type**:Permanent

***Note**: Seneca requires copies of educational credentials at the time of an interview. Confirmation of educational credentials in the form of an official Canadian transcript or an official evaluation of international credentials which determines Canadian equivalency will be required upon hire.

**Seneca Polytechnic at a Glance**:
Seneca Polytechnic is Canada’s leading polytechnic

  • Accounts Payable

    1 month ago

    North York, Canada Canadian Custom Packaging & The Color Group Full time

    **General Position Description**: This position is responsible for handling the day-to-day activities of the accounts payable responsibilities and must ensure that accounting operations are in accordance with established legal, regulatory, and company policies and procedures. **Key Responsibilities**: - Match packing slip with corresponding invoice and...

  • Accounts Payable Specialist

    6 days ago

    North York, Canada Pinnacle Full time

    **Location**: Toronto/ Hybrid Welcome to Pinnacle, the ultimate destination for sports enthusiasts seeking an exhilarating sportsbook and gaming experience! Established in 1998, we have solidified our position as one of the globe's foremost licensed online gaming companies. With our cutting-edge offerings, we guarantee an electrifying experience that will...

  • Accounts Payable and Receivable Clerk

    1 month ago

    North York, Canada McGregor Allsop Limited Full time

    **Accounts Payable and Receivable Clerk** ☐Part Time ☒ Full Time (37.5 hours/week) **Reports To** Finance and accounting coordinator and President **Summary** The Accounts payable and receivable clerk, under the direction of the finance and accounting coordinator, will primarily be responsible to provide accounting and general office administration...

  • Account Payable Clerk

    6 days ago

    North York, Canada PRG Urban Inc. Full time

    **About us** PRG Urban Inc. is a **full-service** property management group servicing over 5 million square feet of retail, office, and commercial real estate across Ontario. PRG Urabn Inc. is looking for a fulltime Accounts Payable Clerk to support our Accounts Payables team and admins based out of our North York office (on Oakdale rd) to help process our...

  • Accounts Payable Coordinator

    4 weeks ago

    North York, Canada Chair-Man Mills Corp Full time

    **Responsibilities**: - Process all approved invoices in a timely manner to Microsoft Dynamics for all divisions of the company. - Process accurate and timely payment of invoices per payment terms. - Initiates the weekly EFT/ACH/cheque run and month-end close process. - Sends remittances to vendors after processing the payments. - Ensures invoices are...

  • Accounts Payable Clerk

    4 days ago

    North York, Canada The Bob Rumball Centre Full time

    **T**IT**LE**: Account Payable Clerk **POSITION STATUS**:Full-Time - Non union **SCHEDULE**: Mondays to Fridays 9am to 5pm **REPORTS TO**: Senior Director of Finance *** The Bob Rumball Canadian Centre of Excellence for the Deaf (BRCCED) is a provincial leader in the Deaf community. Our mission is to provide care and opportunities in a...

  • Accounts Payable Clerk

    1 month ago

    North York, Canada a.p.i Alarm Inc Full time

    a.p.i. ALARM INC is a leading provider and integrator of security technology. Since 1983 a.p.i. ALARM INC has exceeded the standards set out by the Underwriters Laboratories of Canada, providing security and peace of mind to over one million Canadians from Coast to Coast. We are seeking a detail-oriented and organized individual to join our team as an...

  • Accounts Payable Administrator

    1 week ago

    North York, Canada Randstad Canada Remote Work Freelance Full time

    We are looking for a detail-oriented Accounts Payable Administrator to join a team in the wholesale industry, located in North York.Title: Accounts Payable Administrator Location: North York, close to York University Keele campus Industry: WholesaleType: ContractDuration: 3 month contract with potential to extend or convert into permanent Do you have...

  • Accounts Payable Coordinator

    1 week ago

    North York, Canada Quarterback Transportation Full time

    At Quarterback Transportation we believe that people make the difference.  We are looking for professional, hardworking, outgoing individuals to join our team. By joining Quarterback Transportation, you have the opportunity to learn from an industry leader where you will gain knowledge and skills to help you get to the next level. We are looking for...

  • Accounts Payable Manager

    2 weeks ago

    North York, Canada Coppa's Fresh Market Full time

    The AP/AR Manager oversees financial activities, supervising, tracking, and evaluating the day-to-day responsibilities of the AP/AR team. The individual manages reporting tasks and is responsible for accounts receivable (payment processing, reconciliation, tracking and soliciting payment for vendor allowances, advertising allowances and listing fees, along...

  • Accounts Payable Manager

    5 days ago

    North York, Canada Coppa's Fresh Market Full time

    The AP/AR Manager oversees financial activities, supervising, tracking, and evaluating the day-to-day responsibilities of the AP/AR team. The individual manages reporting tasks and is responsible for accounts receivable (payment processing, reconciliation, tracking and soliciting payment for vendor allowances, advertising allowances and listing fees, along...

  • Accounts Payable Manager

    4 weeks ago

    North York, Canada Coppa's Fresh Market Full time

    The AP/AR Manager oversees financial activities, supervising, tracking, and evaluating the day-to-day responsibilities of the AP/AR team. The individual manages reporting tasks and is responsible for accounts receivable (payment processing, reconciliation, tracking and soliciting payment for vendor allowances, advertising allowances and listing fees, along...

  • Accounts Payable and Receivable Clerk

    1 month ago

    North York, Canada Ontario Wallcovering & Decor Products Full time

    Education: Bachelor's degree - Experience: 2 years to less than 3 years - or equivalent experience **Tasks**: - Prepare journal entry - Manage accounts receivable - Manage accounts payable - Invoice clients - Perform foreign currency exchange - Perform clerical duties, such as maintain filing and record systems - Perform general office duties - Address...

  • Accounts Payable Administrator

    1 month ago

    North York, Canada Greenwin Full time

    **Duties & Responsibilities**: - Process all purchase orders received ensuring high level of accuracy is maintained - Review and code all invoices appropriately - Prepare and record all cheques as required in a timely manner while ensuring internal approval processes are met - Monitor all pre-authorized payments - Reconcile suppliers' statements on a timely...

  • Accounts Payable Clerk

    17 hours ago

    North York, Canada Coppa's Fresh Market Full time

    Our Head Office located at our Dufferin Store in Toronto is now hiring a full-time AP Clerk to join our team! - Process invoices matching to purchase orders and ensure accurate charging of accounts. - Process inventory invoices to proper items monitoring balances for possible errors. - Code and post invoices and review possible discrepancies with vendors. -...

  • Accounts Payable and Receivable Clerk

    1 month ago

    North York, Canada Nashdene Court Limited Full time

    Education: Other trades certificate or diploma - Experience: 3 years to less than 5 years - or equivalent experience **Tasks**: - Prepare general ledger - Prepare journal entry - Manage accounts receivable - Manage accounts payable - Prepare trial balance - Prepare bank reconciliations - Conduct credit and collections - Store, update and retrieve financial...

  • Accounts Payable Specialist

    4 weeks ago

    North York, Canada DTCC Full time

    Ensure invoices are accurately coded, approved, posted, and processed within established deadlines - Monitor the Accounts Payable inbox daily to ensure that all invoices and other vendor communications have been addressed on time - Verifies vendor accounts by reconciling monthly statements and related transactions - Correspond with vendors and respond to...

  • Accounts Payable/receivable Clerk

    6 days ago

    North York, Canada Affinity Health Full time

    **Job description** Affinity Health is on a hunt for qualified and resourceful AR/AR clerk to support our finance team in ensuring smooth and efficient process. Skills and Qualifications: - 1 year of full cycle accounting experience - Experience with QuickBooks Online is required. - Strong Excel skills - Excellent communication skills; communicates...

  • Accounts Payable

    1 month ago

    North York, Canada Goldview Property Management Ltd. Full time

    Experience with A/P & A/R in a real-estate setting; - Experience with Bookkeeping in a real-estate setting; - Experience with understanding and preparing Financial Statements; - Experience with G/L entries; - Proficient with Yardi Software; - Proficient in MS Word, MS PowerPoint, MS Office, and MS Outlook; and - Proficient in MS Excel. **Job Types**:...

  • Accounts Payable/sales Audit Clerk

    6 days ago

    North York, Canada Coppa's Fresh Market Full time

    Our Head Office located at our Dufferin Store in Toronto is now hiring a full-time AP/Sales Audit Clerk to join our team! - Charge expenses to accounts/cost centers by analyzing invoice/expense reports; recording entries - Complete payments and control expenses by receiving, processing, verifying, and reconciling invoices; paying vendors - Balance daily A/P...