Office Coordinator

4 weeks ago


Richmond Hill, Canada Sabari Orthodontics Full time

POSITION:Office Coordinator

Seeking a friendly and outgoing person with excellent interpersonal and communication skills, hard working, a quick learner and has a positive attitude, to perform all aspects of Office Coordinator for an innovative orthodontic office.

About Us

Sabari Orthodontics, a state-of-the-art practice provides exceptional care and expertise in a comfortable, family-friendly environment at an affordable price. Sabari Orthodontics has been serving patients since 2013 and has been an integral part of the Richmond Hill community through its community outreach.

Job Requirement
- Ability to maintain outgoing, friendly attitude with patients, parents and staff even under pressure
- Knowledge of correct grammar, spelling, and punctuation
- Knowledge of organizational filing procedures and systems
- Mature attitude & Exceptional customer service skills.
- Ability to work with interruptions and to manage multiple priorities
- Ability to speak, understand, and write fluent English
- Ability to write legibly and work with numbers
- Embraces change with a positive attitude
- Well-organized
- Ability to meet deadlines
- Ability to work unsupervised
- Has a lot of patience & understanding
- Ability to follow procedures and systems
- Comforting and compassionate
- Computer literate

As an Office Coordinator, you will perform a variety of reception, secretarial, insurance, and data entry duties for patients in a stress-free, comfortable environment.Answers telephones, schedules appointments, handles patient finances/payments, maintains patient records, and coordinates patient flow. Promotes a safe, pleasant, and harmonious environment for staff, doctor, and patients.

Additional Responsibilities:

- Greet patients on the telephone and in person
- Address new patient “inquiry” phone call and convert it into a booked consultation appointment
- Record new patient phone call: personal information, insurance information, general dentist information, etc.
- Set up new patient charts
- Schedule a new patient consultation appointment
- Welcome a scheduled new patient consultation into the office
- Welcome a walk-in potential new patient into the office
- Welcome our existing patients when they come for their appointment
- Scheduling appointments for our existing patients
- Reminder phone calls
- calling patients to remind them of their appointments
- Addressing/ Managing a patient when s/he is late
- Managing a missed appointment patient
- Re-scheduling a late patient, if needed
- Re-scheduling a missed appointment
- Discuss and sign contracts with patient/parent at treatment start appointment.
- Accept, collect and record payments made by patients/parents, and print receipts
- Review charges with patient and collect payments
- Input patient financial data, charges and payments into computer
- Customer Service Representative
- trained to deal with any customer service issue and refer to Orthodontist only when needed. Reports all customer service concerns directly to Office Manager/Orthodontist.
- Cleaning up and tiding up the office
- Controlling inventory of front-desk supplies
- Ordering general supplies for the office
- Other duties/reports/projects as assigned

Hours are as follows: Monday 7:30-5:30, Tuesday 7:30-5:30, Wednesday 8:30-6:30, Thursday 8-5, Friday 7:30-4:30.

All employees will be enrolled in our health benefits plan after 90 days.

Please forward your resume and cover letter for consideration.

**Salary**: $20.00-$22.00 per hour

**Benefits**:

- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Vision care

Schedule:

- Monday to Friday

Work Location: In person


  • Office Coordinator

    2 weeks ago


    Richmond Hill, Canada Bento Sushi Full time

    **OFFICE COORDINATOR (PLANT)** Join Team Bento and be a part of our group of companies which operates more than 5600 locations globally. With operations across Canada and United States, Bento brings together a dynamic team of people with diverse backgrounds, experience, and talent, to create an exceptional guest experience. Come roll with us as an -...

  • Office Coordinator

    1 week ago


    Richmond Hill, Canada Bento Sushi Full time

    **OFFICE COORDINATOR (PLANT)** Join Team Bento and be a part of our group of companies which operates more than 5600 locations globally. With operations across Canada and United States, Bento brings together a dynamic team of people with diverse backgrounds, experience, and talent, to create an exceptional guest experience.Come roll with us as an - **Office...

  • Office Coordinator

    1 week ago


    Richmond Hill, Canada Sabari Orthodontics Full time

    POSITION:Office Coordinator Seeking a friendly and outgoing person with excellent interpersonal and communication skills, hard working, a quick learner and has a positive attitude, to perform all aspects of Office Coordinator for an innovative orthodontic office. This is your opportunity to work with an amazing team who is dedicated to providing the best...

  • Office Coordinator

    2 months ago


    Richmond Hill, Canada Bento Sushi Full time

    **OFFICE COORDINATOR** Join Team Bento and be a part of our group of companies which operates more than 5600 locations globally. With operations across Canada and United States, Bento brings together a dynamic team of people with diverse backgrounds, experience, and talent, to create an exceptional guest experience. **Locations and hours**25 Sims Crescent,...


  • Richmond Hill, Canada Holy Trinity School Full time

    _**HTS, where every learner is seen, heard and encouraged to**_ - **make an impact in their communities and the world.**_ Holy Trinity School is a co-educational day school with students from JK to Grade 12. In order to thrive, students will need to be lifelong learners. Our goal as a leading educational institution is to inspire our students to be driven...


  • Richmond Hill, Canada Holy Trinity School Full time

    _**HTS, where every learner is seen, heard and encouraged to**_ - **make an impact in their communities and the world.**_ Holy Trinity School is a co-educational day school with students from JK to Grade 12. In order to thrive, students will need to be lifelong learners. Our goal as a leading educational institution is to inspire our students to be driven...

  • Office Coordinator

    2 months ago


    Richmond, Canada West Coast Packaging Supply Ltd. Full time

    **Position: Office Coordinator** The Office Coordinator is responsible for the coordination of all office activities and activities of the team in the office. This position will be responsible for scheduling, data entry, fully accounting cycle includes accounts payable, accounts receivable and coordination of all office activities and services. This...


  • Richmond Hill, Canada Skytek Office Solutions Full time

    As a growing high end professional services firm, we are looking a warm and friendly team player who enjoys a challenge, thrives under pressure, and has a personality that brightens up a room. **Responsibilities**: Reception duties Receive, inform, guide visitors and clients Responsible for maintenance and upkeep of the front office, reception, and kitchen...


  • Richmond Hill, Canada Skytek Office Solutions Full time

    As a growing high end professional services firm, we are looking a warm and friendly team player who enjoys a challenge, thrives under pressure, and has a personality that brightens up a room. **Responsibilities**: Reception duties Receive, inform, guide visitors and clients Responsible for maintenance and upkeep of the front office, reception, and kitchen...

  • Office Coordinator

    2 days ago


    Richmond, Canada Technomed Full time

    **Administrative Responsibilities**: Coordinate incoming and outgoing shipments and ensure appropriate import/export documentation. Assist with purchasing tasks, such as generating purchase orders and following up on deliveries. Support inventory management by updating inventory lists and entering equipment into the inventory management system. Assist...

  • Office Coordinator

    5 hours ago


    Richmond, Canada Family Services of Greater Vancouver Full time

    **JOB OPPORTUNITY: Office Coordinator** **Download PDF Job Posting here** **Office Coordinator: Richmond **Competition #26-24 **DO YOU WANT A MEANINGFUL CAREER, HELPING OTHERS? JOIN US!** About the Role At Family Services of Greater Vancouver, we’ve been helping people in crisis since 1928. As a non-profit, we help people develop skills and knowledge,...

  • Office Manager

    2 months ago


    Richmond Hill, Canada HR4U Full time

    We are seeking a highly organized and detail-oriented Office Manager to oversee day-to-day operations, ensuring efficient office management and support to our electrical components inventory and installation projects. The role involves staff management, office duties coordination, basic accounting, sales support, HR policy enforcement, and health & safety...

  • Office Administrator

    3 weeks ago


    Richmond Hill, Canada Evans Planning Full time

    Evans Planning is an urban planning and project management firm located in Vaughan, Ontario. We are looking to add an Office Administrator to our team. **Qualifications**: - Willing to learn and get trained with job related software, documents and tasks. - Basic knowledge of Outlook, Quick Books and Microsoft Office. - Strong written and verbal...


  • Richmond, Canada EMPIRE CENTRE MANAGEMENT OFFICE Full time

    We are looking for a passionate self-starter to join our team as a Commercial Mall Officer which located in Richmond to maintain and manage the mall operations on a daily basis. Typical duties would include but not limited to: - Responding to inquiries and requests by clients and resolving any problems or issues - Manage and Maintaining the buildings -...


  • Richmond Hill, Canada Brokerteam Insurance Solutions Inc. Full time

    **Summary**: The primary function of this position is to coordinate the company’s administrative activities in an effective and efficient manner. The working hours for this position is from 10:00 am - 6.30 pm. **Primary Responsibilities**: - Answer and direct phone calls. - Greet and provide general assistance to visitors. - Open, sort, date-stamp and...

  • Office Administrator

    3 weeks ago


    Richmond Hill, Canada Brokerteam Insurance Solutions Inc. Full time

    **Summary**: The primary function of this position is to coordinate the company’s administrative activities in an effective and efficient manner. Work hours: Mon to Thurs 2:00 to 6:30 pm; Fri 1:00 to 5:30 pm **Primary Responsibilities**: - Answer and direct phone calls. - Greet and provide general assistance to visitors. - Open, sort, date-stamp and...

  • Office Administrator

    4 weeks ago


    Richmond Hill, Canada Brokerteam Insurance Solutions Inc. Full time

    **Summary**: We are a growing company in an interesting and challenging segment of the insurance industry. We are always looking for talented individuals to join. This is a Permanent Part-Time position with the potential of becoming a Permanent Full-Time position. The primary function of this position is to coordinate the company’s administrative...


  • Richmond, Canada Dragados Canada Inc. Full time

    Dragados Canada, Inc., the Canadian construction arm of the ACS Group (one of the world’s largest international construction and engineering companies), is seeking a talented and experienced Office Coordinator/Assistant to join its dynamic and energetic team. Dragados Canada was established in 2008 and has grown steadily into an industry leader in Canada,...

  • Office Administrator

    2 weeks ago


    Richmond Hill, Canada Brokerteam Insurance Solutions Inc. Full time

    **Summary**: The primary function of this position is to coordinate the company’s administrative activities in an effective and efficient manner. **Primary Responsibilities**: - Answer and direct phone calls. - Greet and provide general assistance to visitors. - Open, sort, date-stamp and distribute incoming ICS and mail. - Prepare outgoing mail by ICS,...

  • Office Administrator

    3 weeks ago


    Richmond Hill, Canada Brokerteam Insurance Solutions Inc. Full time

    We are a growing company in an interesting and challenging segment of the insurance industry and are always looking for talented individuals to join our team. **Summary**: The primary function of this position is to coordinate the company’s administrative activities in an effective and efficient manner. **Primary Responsibilities**: - Answer and direct...