Summer Intern, Accounts Payable

2 weeks ago


Markham, Canada BGIS Full time

**Who are we?**

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 7,200 globally, we focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses.

Through our shared values, we focus on building a sustainable future, diversity and belonging, and providing continuous learning and development.

**What will you gain as a student or new graduate?**

Our student programs and new graduate opportunities offer a chance to explore BGIS from the inside:

- Mentoring Experience
- Job Shadowing
- On-the-Job Learning
- Leadership Networking
- Industry and Client Experience
- Future Leaders Program
- Peer Networking Events

**Summer Intern, Accounts Payable**

The **Intern, AP **is responsible for accurate and timely processing of accounts payable payments according to established internal policies, process, and work instructions.

**Contract dates**: May-August 2023

**Work arrangement**: hybrid, 1-2 times in office at Markham

**Roles and Responsibilities**:
Accounts Payable Processing
- Processes accounts payable payments in accordance to established processes
- Communicates with stakeholders such as suppliers to follow up, clarify information or resolve disputes (i.e. payment not made on time). Escalates to management, where required
- Liaises with business unit leaders to obtain approval for payments
- Handles scanned documentations with low data recognition and data enters missing data
- Reviews documents for compliance and completeness against established requirements. Identifies non-compliant items and missing information and obtains information to ensure compliance to established procedures and requirements
- Determines appropriate accounting codes to the documents according to business unit and expense/cost element type
- Performs mathematical calculations - additions, subtractions, multiplication and divisions - to verify for mathematical accuracy. Identifies errors and liaises with appropriate stakeholder for resolution. Escalates where required
- Validates accounts payable documentations against supporting documentations to ensure accuracy and completeness. Identifies and resolves issues and discrepancies in transactional accounting. Liaises with stakeholders and management for resolution
- Handles validation, matching, coding and approval exceptions. Liaises with business unit leaders to obtain approval exceptions
- Prepares electronic fund transfers and cheques for payments
- Enters accounts payable transactions into accounting systems

Vendor Set Up Process
- Completes vendor set up requisitions and works with Supply Chain Administration to complete vendor set up

Audit Support
- Files, maintains and retrieves documentations for audit support
- Other duties as assigned

**Who are you?**
- Currently enrolled in and working towards a university/college degree preferably in accounting
- 1 to 3 years of clerical accounting/accounts payable work experience
- Understanding of sales tax rules
- Ability to execute work according to established procedures
- Ability to identify and resolve accounts payable issues and discrepancies
- Ability to perform basic mathematical calculations - addition, subtraction, multiplication and division, along with ability to identify inaccuracies in data
- Ability to process a high volume of data requiring strong attention to detail and accuracy
- Ability to communicate effectively with others for the purpose of data exchange, clarification and dispute resolution
- Ability to exercise judgment



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