Accounts Payable Specialist

2 weeks ago

Markham, Canada The Nationwide Group Full time

ACCOUNTS PAYABLE SPECIALIST

The Nationwide Group (TNG) is a pioneer in designing and developing outsourced financial services software, exclusively focused on creating comprehensive and customizable solutions to the real estate industry. Utilizing world class technology, TNG delivers solutions to the entire mortgage life cycle through its affiliated organizations. Nationwide Appraisal Services (NAS), Nationwide Home Closing and Connexions (CNX) form The Nationwide Group (TNG). The Nationwide Group benefits from a broad product suite, infrastructure and industry expertise and has transformed the home purchase, sale, mortgage and refinance process for consumers, lenders, realtors and mortgage brokers.

Job Summary: Seeking an Account Payable at our head office in Markham. Reporting to the Accounting Manager, the Account Payable will work as a member of the finance team and responsible for ensuring the accurate processing of invoices, expense report and other payment requests for multiple entities and preparing the EFT and cheque payments for vendors and appraisers.

Full-Time Permanent

Hybrid

Work Responsibilities:

•Responsible for appraiser payments as per the payment schedule

•Work closely with cross-functional teams to ensure invoicing issues are resolved in a timely manner

•Assist appraisers with invoice inquiries and resolve issues over the phone or by e-mail.

•Contact appraiser and vendors either by phone or correspondence for answering questions regarding outstanding invoices

•Maintain / update vendor and appraisers files and bank information

•Reconciliation of appraiser accounts on monthly basis

•Match vendor invoices to supporting documentation and agreed terms and check for appropriate authorization. Obtain the necessary authorizations if needed

•Code and enter vendor payables into accounting system

•Produce and review cheques, matching backup and preparing package for cheque signing and EFT payments

•Verify and process corporate credit card transactions and employee expenses through Concur

•Prepare and post AP accruals at month-end

•Reconcile accounts as necessary

•Reconcile the AP subledger to GL according to month-end schedule

•Provide monthly AP aging report to Controller to review

•Monitor incoming emails to the AP shared mailbox to ensure the prompt response to vendor and appraisers’ inquiries

•Develop and document standard operating procedures

•Suggest and make recommendations for process improvements

•Maintain knowledge of and adhere to all organizational policies including but not limited to, data, security and health & safety polices.

•Other general accounting duties as assigned

Qualifications:

•College/University degree/diploma in Accounting or similar field

•Enrollment in a professional accounting designation program CGA is preferred

•3+ years of full cycle accounts payable experience

•A Strong work ethic and ownership

•Self-motivated and willing to take initiative.

•Proficient using Microsoft Excel, at a intermediate level

•Experienced with ERP systems, preferably Sage

•Strong communication skills and interpersonal skills

•Able to handle tight deadlines and work under pressure

•Attention to detail

•Ability to multi-task

•Experienced in multi-currency is preferred

•Able to work effectively on their own and in a team environment

We are committed to providing persons with disabilities equal opportunities regarding all employment activities, including access to jobs and accommodations during employment as required, in accordance with the Ontario Human Rights Code (OHRC) and the Accessibility for Ontarians with Disabilities Act (AODA).

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