Human Resources Coordinator

1 month ago

Calgary, Canada GYMVMT Full time

**HUMAN RESOURCES COORDINATOR- TERM POSITION**

**Status: Full Time**
**Reporting To: Manager, People and Culture**
**Hours of Work: Monday-Friday, evening and weekend work may be required**

Please note: this is a maternity leave position.
**About Us**

AYRFIT operates fitness facilities across Alberta through GYMVMT, and HER GYMVMT. Together, we are inspiring a new movement by innovating and re-energizing the fitness experience. With locations in
Calgary and Edmonton, our team has been motivating Albertans to live a healthy and active lifestyle for over 35 years.

As part of our team, you’ll have the opportunity to make a real difference in people’s lives every day. At the same time, you’ll be part of a passionate group of fitness leaders who know what it takes to succeed and continue to shape the future of the fitness industry.

We want YOU to bring your expertise to our growing team. If you are a natural leader with initiative, have a positive demeanor and a winning attitude, and most importantly, want to make a difference in fitness, we want to hear from you

**Position Summary**

The Human Resources Coordinator provides administrative support to the human resource function of the organization. This role is responsible for maintaining confidential employee records, managing benefits administration, various HR documentation, and other general employment policies, as well as assisting with recruitment to ensure the end-to-end running of HR operations, processes, and project.

The Human Resource Coordinator uses the necessary tools, such as HRIS software and programs in the process to aid administration and recruitment.

**Responsibilities**
- Respond to internal and external HR related inquiries or requests and provide assistance.
- Manage human resources records by keeping up to date employee files including employment contracts, performance reviews, policies, and benefits forms.
- Update and maintain required HR documentation/policies and maintain/update shared drives for the HR team.
- Maintain the human resources information system (HRIS) by tracking and reporting on employee data, such as sick days, vacation days, and hours worked, to ensure accurate, timely information can be made available to management and employees.
- Assist in performance management procedures.
- Assist the Manager in advising management on legal compliance issues including Employment Standards Act, OH&S Act and Human Rights Code legislation.
- Coordinate the benefits administration including updates and general employee inquiries.
- Manage various recruitment projects for clients and ad-hoc recruitment support for internal team members.
- Provide recruitment support for all clubs and managers by assisting in job postings on all job platforms, pre-screen interviews, interview guides and reference checks including background checks where applicable.
- Creating offer letters and termination letters.
- Update and maintain the new hire documentation, packages and manage the onboarding process.
- Provide assistance and support employees.
- Ensure strict confidentiality when handling sensitive employee issues.
- Assist in creating new HR policies and procedures.
- Perform all other HR administrative and recruitment duties as needed.

**Qualifications & Requirements**
- Post-secondary education in Human Resources, Business Administration, or equivalent experience
- Working towards CPHR designation is considered an asset.
- Minimum one (1) year of Human Resources administrative experience and experience in high
- volume recruitment.
- Exceptional interpersonal, written, and verbal communication skills.
- Expert time management, multi-tasking, organizational, and project management abilities.
- Strong attention to detail.
- Strong sense of urgency with the ability to prioritize.
- Positive attitude, and approachable with a friendly, self-confident nature.
- Able to handle sensitive information with professionalism and tact.
- Tech savvy with the ability to learn technical systems quickly.
- Social media savvy.
- Proficient knowledge with Microsoft Office suite of products.
- Experience using Skype, Zoom or other video conference technology.

**Competencies**

Communication
- Express themselves clearly and professionally verbally and in writing; exercise tact and diplomacy, even under stressful situation; interact with people in a timely and respectful manner; exercise principles of active listening.

Personal Effectiveness
- Exhibits dependability by reporting to work as scheduled and completes required assignment on time; manages own time, priorities, and resources to achieve goals; accepts responsibility for quality and timeliness of work and achieves results with appropriate oversight.

Decision Making and Problem Solving
- Able to take action in solving problem while exhibiting judgment and a realistic understanding of issues; able to use reason, even when dealing with emotional topics; review facts and weigh options.

Integr

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