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Office Administrator

4 months ago

Charlottetown, Canada Victory Stone Full time

**Job Description: Office Administrator**

For over 10 years, Victory Stone has been serving homeowners, designers, architects, and contractors. Victory Stone provides carefully curated collections of quartz, marble, granite, quartzite, soapstone and porcelain slabs for countertops sourced all over the world. Coupled with exceptional service and expertise, we deliver an excellent client experience.

Victory Stone is seeking a customer service-oriented individual for our Office Administrator position. If you are client focused, dedicated, hardworking and have a strong willingness to succeed, and want to be a part of our growing team, we want to hear from you.

**Responsibilities**
- Supports company operations by maintaining office systems.
- Support budgeting and bookkeeping procedures.
- Record financial transactions including accounts payable, accounts receivable, quotes and expenses.
- Filing important documents, such as quotes, invoices, and receipts.
- Welcome visitors and directing them to the relevant personnel.
- Accurately determine the nature of the request and refer callers to appropriate staff.
- Type various notes, letters, memos and reports, as needed.
- Plan, organize, develop agendas, and facilitate meetings.
- Participate actively in the planning and execution of company events.

**Qualifications and Skills**:

- Post secondary education (preferred but not required)
- Proven experience as an office administrator, office assistant or relevant role.
- Proficient in Microsoft Office (work, excel, outlook, etc.)
- Previous experience with “Sage” accounting software or similar accounting software.
- Outstanding communication and interpersonal skills (verbal and written).
- Pleasant demeanor and the ability to work with various types of personalities within an office setting.
- Organizational skills to assist multiple clients at one time with various tasks.
- Attention to detail to submit work or send communications without error.
- Adaptability and flexibility to adjust priorities for whatever task is most important at any given time.
- Ability to handle sensitive information.
- Leadership skills to take control of a situation and make quick decisions when necessary.

**Why join Victory Stone?**

Our team consists of experienced individuals from many different professional backgrounds, and we all share a passion for stone and customer experience. We promote a team-based work environment that allows for company and personal growth.

**Job Types**: Full-time, Fixed term contract
Contract length: 12 months

**Salary**: $18.00-$23.00 per hour

**Benefits**:

- Company events
- On-site parking
- Paid time off

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- Weekend availability

Work Location: In person