Office Bookkeeper/administrator

3 weeks ago


Welland, Canada Coldwell Banker Advantage Real Estate Full time

**Our company is currently seeking an Office Administrator/Bookkeeper to join our team The position starts at approximately 20 hours weekly, with growth potential.**

**The administrative assistant will have excellent communication skills, the ability to multitask, be motivated and hard-working, and have an exceptional phone manner.**

**Experience with social media is a must. Updating website(s) and other electronic portals (i.e., Kijiji, Facebook, LinkedIn, Instagram, etc.) to ensure content is up-to-date and provides the maximum positive impact for the team.**

**Previous experience in real estate and lone wolf bookkeeping preferred.**

**Responsibilities**:

- Greet and assist onsite guests
- Answer inbound telephone calls
- Develop and implement organized filing systems
- Perform all other office tasks
- Assist agents with inputting data to MLS
- receiving deposits
- Obtain primary financial data for accounting records
- track income and expenses.
- Compute and record numerical data
- Check the accuracy of business transactions
- Perform data entry and administrative duties
- Draft correspondences and other formal documents
- Plan and schedule appointments and events
- Implement all lead generation systems on a daily basis in order to maximize prospect leads consistent with the appropriate marketing checklist.
- Continue to build stronger relationships with all referral sources, past clients, and future clients in order to maximize client satisfaction and customer satisfaction rating
- update records and forecast spending for the next month, quarter, or year

Qualifications:

- Previous experience in office administration, bookkeeping, real estate or other related fields
- Previous experience in real estate, property management, or other related fields
- Familiarity with real estate contracts and leases
- Ability to build rapport with clients
- Excellent written and verbal communication skills
- Ability to prioritize and multitask
- Excellent written and verbal communication skills
- Strong attention to detail
- Strong organizational skills
- Previous experience in accounting, finance, or other related fields
- Deadline and detail-oriented
- Previous experience with lone wolf technology
- **Technologically savvy** and able to learn new programs quickly and able to troubleshoot common issues; proficiency in Word, Excel, PowerPoint, Outlook, and Internet skills; **social media savvy.**
- Outstanding relationship management skills, including the ability to work effectively with key internal and external business people.
- Professional standards with impeccable phone mannerisms, excellent customer service, and the ability to empathize and build relationships with a variety of personalities.
- Must be able to drive to and from work.
- A true professional, who supports the team in achieving their goals and wanting to help grow the team.

**Job Types**: Part-time, Freelance

Pay: $18.00-$22.00 per hour

Expected hours: 15 - 25 per week

**Benefits**:

- Flexible schedule

Flexible Language Requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- Welland, ON: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Bookkeeping: 1 year (preferred)
- Real Estate or real estate assistant: 1 year (preferred)

Work Location: In person



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