Operations Administrator

5 months ago

Fort Saskatchewan, Canada Chemtrade Full time

**Job Description**:
**Position**:Operations Administrator**

**Primary Location**:Fort Saskatchewan

**Reports to **:Plant Manager

**Shift**: Monday to Friday - 40 hours

**Compensation - **$63,000 - $73,000 per year

The CAD base range for this position is $63,000 - $73,000 per year. Salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position. Within the range, individual pay is determined by work location and additional factors, including job related skills, experience, and relevant education or training. More specific salary ranges for your preferred location can be discussed during the hiring process. Please note that the compensation details reflect the base salary only, and do not include bonus, benefits, pension contributions and/or additional incentives.

Chemtrade is committed to delivering innovative solutions that address the complex challenges faced by our customers. As a responsible corporate citizen, we prioritize safety, sustainability, and environmental stewardship in all aspects of our operations. Our talented and diverse workforce is at the heart of our success, as we recognize that their knowledge, skills, and dedication drive our ability to deliver exceptional products and services. At Chemtrade, we believe in creating an environment where everyone feels valued, respected, and empowered to contribute their unique perspectives and talents. By putting people at the center of our operations, we build strong connections, nurture innovation, and create a fulfilling work experience for all.

**About the position and about you**

The Operations Administrator provides office support to the Fort Saskatchewan CSC site and provides administrative back up to the Production Coordinator. This is accomplished; by assisting in the development, organization, and control of documents and correspondence; by facilitating and communicating the results of various meetings; and by inputting accounting related information for AP. Strong, clear, and timely communications, both internal and external to the site, are essential to this position.

**What You Need To Be Successful**

Qulaification:

- 3-5 years progressive experience in an administrative support role
- High level of knowledge with SAP, IMS, DMS, Infor EAM or with similar databases or data management systems and programs

Knowledge- Excellent customer service skills with “can-do” attitude- Experience with logistics (administrative coordination, courier services, coordination of drivers and deliveries)- Post secondary education in business or administration studies is preferred- Excellent communication and interpersonal skills with a professional phone etiquette- Superb organization and time-management skills- Ability to manage multiple priorities

**Responsibilities**
- Complete daily administrative duties.
- Manage and complete daily product shipment schedule.
- Facilitate onboarding with new personnel at CSC site.
- Complete shipping documentation & arrange pick up for TDG samples shipped to the US. Ensure samples have customs documents along with current SDS.
- Manage office and kitchen supplies.
- Pick up mail and distribute as needed.
- Receive invoices, match against supporting documents (purchase orders, receiving records, etc.), investigate and resolve any discrepancies, obtain appropriate approvals when needed and process for payment.
- Process invoices for payment.
- Complete purchase orders (PO’s) for AP in SAP system.
- Set up new vendors
- Follow up with vendors on payment/overdue payments.
- Communicate with and respond to vendors concerning payables issues (i.e. payment status; disputes; etc.).
- File processed invoices for further retention activities (scanning/archiving)
- Reconcile assigned vendor statements
- Monitor GRNI (goods received not invoiced) for assigned vendors, work with internal business partners to keep GRNI current.
- Goods issue all shipments, book production and enter material receipts in SAP.
- Allocate credit card expenses.
- Greet visitors, manage visitor log, and administer visitor plant safety entry orientation (Abbottsfield).
- Set up new Drivers to take Abbottsfield orientation on site if needed. Update Integra gate system so they can gain access to our site. And maintain driver and contractor orientation program.
- Abbottsfield duties for new contractors (assisting EHS team)
- Inviting New Contractors
- Following up to ensure all items are included in the pre-qualification
- Act as the site Document Controller for all documents and records within the Fort Saskatchewan facilities.
- Package bill of ladings and shipping documents.
- Provide coverage for Production Coordinator:

- Order rail switches based on customer orders and raw material needs.
- CN Invoicing as needed
- Provide container shipping documents
- Manages raw material requirements by ensuring adequate supply of sulfur dio

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