Administrative Assistant

5 months ago

Fort Saskatchewan, Canada Plains Full time

**Job Type**:
Regular

Plains Midstream Canada (PMC) is an industry-leading transportation and midstream provider specializing in transportation, storage, processing and marketing solutions for crude oil and natural gas liquids (NGLs). PMC also operates strategically-located facilities for crude oil and NGL storage, separates NGL from natural gas and fractionates NGL into pure liquid petroleum gas (LPG) products, including propane and butane.

Fueled by our strong leadership team and a dedicated employee base, combined with our expertise in marketing, logistics and our asset base, PMC is well-positioned to provide our customers with flexible, value-added services now and in the future.

Our Operations department is a talented group of professionals who are committed to conducting our business in a manner that ensures the safety and security of the public, our employees and contractors, our assets and the environment. We want consistent and predictable operations done the right way, every time.

This role will work a 9/80 shift (every second Friday off) and is 100% in office.

**Responsibilities**:

- Reception at Sherwood Park office (Managing office access, responding to visitors, shipping and receiving)
- Coordinate PO creation with leaders and processing Accounts Payable Invoices(Maximo Service Receipts);
- Provide backup general reception and administrative services at our Fort Saskatchewan facility
- Prepare, create, and distribute various reports;
- Create meeting agendas, take minutes, and action trackers, tracking actions to completion;
- Maintain Employee training records using Learning Management System (LMS) and coordinating employee training;
- Provide confidential and administrative support to leader and the Area Management Team (AMT);
- Maintain District SharePoint site indexes and files;
- Execute document control and records management, maintaining the integrity of associated systems;
- Ensure managers have reviewed SSOP’s and are updated in database.
- Arrange ad hoc functions as required.
- Ensure office is kept clean and organized (work with staff and 3rd party cleaning services)

**Qualifications**:

- Certificate in Office Administration or equivalent business diploma preferred;
- 3-5 years’ administrative experience;
- Self-starter with a strong sense of urgency and responsibility;
- Able to work with mínimal supervision;
- Excellent written and verbal communication skills;
- Oil and gas industry experience preferred;
- Able to contribute to and thrive in a busy team environment;
- Excellent organizational and time management skills;
- Demonstrate initiative and strong work ethic;
- Permanent residency within 100 km of the Sherwood Park office;
- Valid driver’s license with a clean abstract;
- Cleared criminal history (background) and satisfactory reference checks; and
- Compliance with the Company’s drug and alcohol policy including pre-employment D&A testing.

Our employees drive our success. At Plains, hard work is rewarded with competitive compensation and a top-tier benefits program designed to keep you safe, healthy and happy. We work hard to deliver exceptional results to our stakeholders while also respecting our employees’ need for personal and family time, which is reflected in our great benefits program. As part of our goal to be an employer of choice, Plains is also committed to doing business in a sustainable and responsible manner. To learn more about our Sustainability and ESG (environmental, social and governance) initiatives, read our 2021 Plains Sustainability Report**.**

All applicants not chosen for an interview shall have all personal information permanently deleted or disposed of with the exception of their resume, which will be kept on file in the event that another suitable position becomes available.

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