Administrative Operations Coordinator

1 week ago

Fort Saskatchewan, Canada Western Archrib Full time

With over 70 years of history, Western Archrib is the industry leader in glulam products and glulam solutions. Committed to excellence, sustained by innovation, and supported by a team with an unrivalled focus on quality we are seeking like minded individuals.

**Overview**:
**We are** currently looking to fill an Administrative Operations Coordinator position at our new Sturgeon County facility near Fort Saskatchewan. Working directly with the Plant Manager, the Administrative Operations Coordinator, directly supports the day-to-day operations of the Sturgeon County Plant, through effective organization, documentation, and administration of daily requirements. With a primary focus on the operations and maintenance of the facility, the coordinator will work with and support other central functions to ensure the efficient operation of the Sturgeon Country plant.

**Primary Accountabilities (**_**What do I own)**_

1. Administration & Support
- Assist with organizing meetings, maintaining office cleanliness, and supporting other departments with special projects.
- Support the implementation and adoption of company wide policies, processes, and procedures at the Sturgeon Country plant
- Collaborate with team members to streamline office processes and improve efficiency.
- Assist with onboarding new employees, including preparing workstations and ensuring paperwork is completed.

2. Documentation Data Entry & Reporting
- Review and process documentation for accuracy, filing necessary paperwork in an organized and accessible manner.
- Assist with generating reports as needed for Sturgeon Country plant.
- Input and maintain accurate data in various databases and software systems, may include shipment logs, inventory records, safety, and compliance documentation.
- Maintain plant employee training records and coordinate staff training sessions.

**Secondary Accountabilities (**_**What am I supporting)**_

1. Purchasing & Inventory Management
- Identify and communicate requirements for purchasing office supplies, safety equipment, and materials required for operational needs.
- Support tracking of inventory levels, anticipate shortages, and reorder supplies to prevent disruptions in workflow.

2. Shipping & Receiving
- Support the inspection of deliveries, updating inventory systems with incoming and outgoing goods.
- Coordinate as requested inbound and outbound shipments, including tracking, documentation, and scheduling.
- Maintain accurate records of shipments and receipts, updating management as needed.

**Collaboration**:(Who to I work with)**
- Production and Team Manager - Sturgeon County
- Manager, Corporate Planning
- Purchasing
- Shipping/Receiving

**Qualifications**
- High School Diploma or equivalent. Business or technical Diploma/Degree considered an asset
- Previous experience in office administration, coordination, or planning.
- Proficiency in MS Office Suite (Word, Excel, Outlook) and familiarity with data entry systems
- Strong organizational skills and ability to multitask in a fast-paced environment.
- Excellent communication skills and attention to detail.
- Knowledge of health and safety regulations and practices is a plus.

**Work Location**:
312 Park Road, Sturgeon County

**Work Schedules**:

- Standard work schedule will be Mon-Fri 7 am - 3 pm.

**Wage**:

- Wage ranges from $22 - $25 per hour depending on experience.

**Benefits**:

- Health, dental & vision coverage
- Optional RRSP program
- $200 Annual work boot allowance
- Vacation pay accumulates each pay period

**What to expect at Western Archrib**:

- **Respectful Challenge**: We foster an environment where team members actively seek to challenge the status quo and drive innovative solutions.
- **Cross-Functional Collaboration**: We work closely with teams across the organization to drive business success.
- **Transparency**:We share information, provide regular updates, and encourage feedback at all levels.

As part of the recruitment process, please complete the behavioral assessment in the link below to help us learn about your strengths and preferences at work.

**Kindly note the following**:

- There are no right or wrong answers.
- Read the instructions carefully on each page and just respond naturally.
- Please you are most comfortable with from the dropdown option before starting.
- Time is not a factor, but it often takes only 5 minutes to complete

**Job Types**: Full-time, Permanent

Additional pay:

- Overtime pay

**Benefits**:

- Casual dress
- Company events
- Dental care
- Employee assistance program
- Life insurance
- On-site parking
- RRSP match
- Tuition reimbursement
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- Overtime

Application question(s):

- Do you have reliable transportation?
- Do you live in the Fort Saskatchewan area?

Work Location: Hybrid remote in Fort Saskatchewan, AB

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