Administrative Assistant-bookkeeper

2 weeks ago


Montréal, Canada Shaare Zion Beth-El Congregation Full time

Key Duties & Responsibilities include (but are not limited to):
**Bookkeeping**:

- Enter Accounts Receivables to database.
- Enter donations to our database (ShulCloud).
- Reconcile credit card payments.
- Maintain and update member accounts.
- Send Account Statements and make collection follow-ups.
- File the payable transactions and archive older files.
- Process Raffle ticket purchases / prepare raffle reports and maintain purchase list.
- Handle Insurance Claims
- Liaise with Security and Fire alarm company
- Assist with financial projects on an as-needed basis.

**Administrative**:

- Provide customer service to members.
- Provide administrative support to Office Manager and clergy (schedule meetings, prepare documents, and maintain files).
- Manage mail, order supplies, print/scan documents.
- Manage mail merges, weekly & monthly lists (Yahrzeit, sick list, Shabbat Announcements and other).
- Update synagogue calendar on Shul Cloud platform.
- Prepare donation acknowledgment cards and sponsorship listings/announcements.
- Order and process/follow-up of Memorial tablets and other plaques.
- Co-ordinate Yizkor Book.
- Assist with High Holiday seating coordination/entries and planning.
- Order food for various meetings.
- Other duties/projects as assigned.

**Requirements**:

- Excellent verbal and written communication skills, and interpersonal skills.
- Strong organizational and time-management skills.
- Bilingual: English and French (written and oral).
- Minimum of 5 years experience.
- Proficient in Microsoft Office (Word, Excel)
- Experience working with databases (Knowledge of ShulCloud an asset).
- Knowledge of Jewish Lifecycles desirable.

**Salary**: From $50,000.00 per year

**Benefits**:

- Casual dress
- On-site parking

Schedule:

- Monday to Friday

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Bookkeeping: 5 years (preferred)
- Administrative experience: 5 years (preferred)

Work Location: In person

Expected start date: 2024-05-01



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